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Grant to a New York Organization to Evaluate Tobacco Use Prevention and Reduction Programs for Adults and Youth

Independent Evaluation of the New York Tobacco Control Program


GrantWatch ID#

Funding Source
New York State Department of Health - Bureau of Tobacco Control
Array ( )

Geographic Focus
USA: New York CityNew York

Important Dates
Deadline: 12/14/18 4:00 PM ET Save

Grant Description
Grant to a New York organization for the evaluation of public programs designed to reduce and prevent tobacco use. Applicant organizations must have at least five years' experience in the assessment of large-scale community health programs. Funding is intended to support the design of a comprehensive evaluation plan, including surveillance and performance monitoring. The goal is to ensure effective State spending on services and educational programs aimed at discouraging smoking among adults, young adults, and youth.

The Tobacco Control Program (TCP) was created within the NY Department of Health to improve the health, quality of life, and economic well-being of all New York citizens.

The DOH Bureau of Tobacco Control administers the state's comprehensive TCP to reduce morbidity and mortality and to alleviate the social and economic burdens caused by tobacco use. TCP uses an evidence-based, policy-driven and cost-effective approach to prevent initiation of tobacco use by youth and young adults, promote quitting among adults and youth, eliminate exposure to secondhand smoke, and identify and eliminate tobacco related disparities among population groups (including persons with low socioeconomic status, mental illness and/or substance use disorders, and persons with disability). Since its inception, the TCP program has implemented policies that have been effective in significantly decreasing the state’s adult and youth smoking rates.

Through the Independent Evaluation of the NY Tobacco Control Program, the New York State Department of Health seeks to conduct an independent evaluation of the New York State Tobacco Control Program (TCP) as required by Public Health Law. The purpose of this evaluation is to direct the most efficient allocation of State resources devoted to tobacco education, and cessation to accomplish the maximum prevention and reduction of tobacco use among minors and adults. The comprehensive evaluation design shall be guided by sound evaluation principles, including elements of controlled experimental methods; an evaluation of the comparative effectiveness of individual program designs which shall be used in funding decisions and program modifications; and an evaluation of other programs identified by state agencies, local lead agencies, and federal agencies. The evaluation of TCP should adhere to the general guidelines for evaluation of tobacco control programs provided by related documents.

The bidder selected for this program (i.e. the grant recipient) will develop and implement a five-year evaluation plan that will build on and advance previous independent evaluation services consistent with the evolution of the DOH TCP and the tobacco control environment in NYS. The new tobacco evaluation plan should be informed by, but does not have to mirror, prior evaluation planning and activities. The DOH is looking for innovative and effective ways to evaluate the impact of the TCP in NYS. It should be noted that tobacco products include electronic cigarettes (also referred to as electronic nicotine delivery systems or ENDS, e-cigarettes, electronic vapor products) and as such, the evaluation plan should include electronic cigarettes.

The bidder will provide Evaluation, Surveillance and Web-based Performance Monitoring services as described in Section 4 of the RFP (see Supporting Documents below).

The bid price is to cover the cost of furnishing all of the said services, including but not limited to travel, materials, equipment, overhead, profit and labor to the satisfaction of the Department of Health and the performance of all work set forth in said specifications.


  • Others (see text field entitled "Additional Eligibility Criteria" for clarification)

Additional Eligibility Criteria
Minimum Qualifications:

DOH will accept proposals from organizations with a minimum of five (5) years’ experience evaluating large-scale public health programs, and developing, implementing and interpreting studies to measure the effectiveness of public health programs. Relevant experience includes expertise in quantitative and qualitative research methods; development, implementation, analysis and interpretation of cross-sectional, ethnographic and cohort studies; developing logic models and identifying program performance measures; conducting public health surveillance; and integrating all of the above to perform an independent evaluation of a comprehensive public health intervention; and having a written policy prohibiting any affiliation with a tobacco company or tobacco product manufacturer, including receipt of gifts, grants, contracts, financial support, in-kind support and other relationships. The selected Contractor will ensure that subcontractors also have this written policy and that no subcontractors receiving funding through this award have any affiliates with a tobacco company or tobacco product manufacturer (See Attachment A).

For the purposes of this RFP, a prime Contractor is defined as one who has the contract with the owner of a project or job and has full responsibility for its completion. The prime Contractor undertakes to perform a complete contract and may employ (and manage) one or more subcontractors to carry out specific parts of the contract. Failure to meet these Minimum Qualifications will result in a proposal being found non-responsive and eliminated from consideration. For the purposes of this RFP, a prime Contractor is defined as one who has the contract with the owner of a project or job and has full responsibility for its completion. The prime Contractor undertakes to perform a complete contract and may employ (and manage) one or more subcontractors to carry out specific parts of the contract. Failure to meet these Minimum Qualifications will result in a proposal being found non-responsive and eliminated from consideration.

Preferred Qualifications:

Bidders that demonstrate three (3) or more years of experience evaluating comprehensive statewide tobacco control programs are preferred.

Minority and Woman-Owned Business Enterprise Requirements:

For purposes of this solicitation, DOH hereby establishes an overall goal of 30% for MWBE participation, 15% for Minority-Owned Business Enterprises (“MBE”) participation and 15% for Women-Owned Business Enterprises (“WBE”) participation (based on the current availability of qualified MBEs and WBEs and outreach efforts to certified MWBE firms).

Pre-Application Information
Calendar of Events:

Deadline for Submission of Written Questions: November 8, 2018 5:00PM ET
Responses to Written Questions Posted by DOH (On or About): November 27, 2018
Deadline for Submission of Proposals: December 14, 2018 4:00PM ET
Anticipated Contract Start Date: October 1, 2019

Proposals must be submitted, by U.S. Mail, by courier/delivery service (e.g., FedEx, UPS, etc.) or by hand in a sealed package. Submission of proposals in a manner other than as described in these instructions (e.g., fax, electronic transmission) will not be accepted.

There will be an opportunity available for submission of written questions and requests for clarification with regard to the RFP. All questions and requests for clarification of this RFP should cite the particular RFP Section and paragraph number where applicable and must be submitted via email to the TCP. It is the bidder’s responsibility to ensure that email containing written questions and/or requests for clarification is received at the above address no later than the Deadline for Submission of Written Questions.

The Department of Health identifies Deborah Spinosa of the Bureau of Tobacco Control as the allowable contact for communications related to the submission of written proposals, written questions, and pre-bid questions.

The bidder is required to review, and is requested to have legal counsel review, Attachment 8, the DOH Agreement as the Bidder must be willing to enter into an Agreement substantially in accordance with the terms of Attachment 8 should the bidder be selected for contract award. (See Attachment 8 in Supporting Documents below.) Any qualifications or exceptions proposed by a bidder to this RFP should be submitted in writing using the process set forth in Section 5.2 (Questions) prior to the deadline for submission of written questions. Any amendments DOH makes to the RFP as a result of questions and answers will be publicized on the DOH web site.

DOH reserves the right to modify any part of the RFP, including but not limited to, the date and time by which proposals must be submitted and received by DOH, at any time prior to the Deadline for Submission of Proposals. Prior to the Deadline for Submission of Proposals, any such clarifications or modifications as deemed necessary by DOH will be posted to the DOH website.

Number of Grants

Term of Contract
This contract term is expected to be for a period of five years commencing on October 1, 2019, subject to the availability of sufficient funding, successful contractor performance, and approvals from the New York State Attorney General (AG) and the Office of the State Comptroller (OSC).

Contact Information
Submit written questions, proposals, or bids to:

Deborah Spinosa
Bureau of Tobacco Control
New York State Department of Health
Corning Tower, Room 1055
Albany, NY 12237
Telephone: 518-474-1515
Email Address:

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