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FY18 Project-Based Grant: Sister Cities Grant (SCG)

Grant to Washington, DC Nonprofits and Individuals
for Arts and Humanities International Exchange

GrantWatch ID#: 131711
Agency Type:

State

District of Columbia Commission on the Arts and Humanities (CAH)

10/27/17 4:00 PM EDT

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Grants of up to $20,000 to Washington, DC nonprofit arts and humanities organizations and grants of up to $10,000 to individual arts and humanities professionals to foster exchange between the District and its sister cities. First-time applicants must attend a workshop prior to applying; one-on-one appointments are available up to one week prior to the deadline.

The Sister Cities Grant (SCG) provides one-time project support and covers travel expenses to foster arts and humanities exchange between the District of Columbia and District of Columbia’s Sister Cities. This grant is unique to CAH grant collection in that it benefits the arts and humanities for both the District of Columbia and its Sister Cities.

SCG objectives focus on providing artists, humanities practitioners, and arts organizations from the District of Columbia and the District’s Sister Cities the opportunity to engage in cultural exchange and development, increase the quality of life by supporting a vibrant community identity through arts and humanities, and raise the profile of the District of Columbia to promote the city as a world class cultural capital.

SCG grants support high-quality dance, music and theatre ensembles, visual arts exhibitions and literary readings, as well as individual and multi-disciplinary arts and humanities. SCG may also support participation in arts festivals.

SCG supports projects that:
-Showcase international artist(s) from outside of the US within the District of Columbia to present or exhibit work that enriches the arts and humanities fabric of The District of Columbia; and/or
-Showcase District of Columbia artists outside of the US to present, perform, or exhibit their work and promote the District as a world class cultural capital.

District of Columbia Sister Cities (as of July 28, 2017):
-Bangkok, Thailand (since 1962, renewed 2002, renewed 2012)
-Dakar, Senegal (since 1980, renewed 2006)
-Beijing Municipality, People’s Republic of China (since 1984, renewed 2004, renewed 2012)
-Brussels Capital Region, Belgium (since 1985, renewed 2002, renewed 2011)
-Tshwane (Pretoria), South Africa (since 2002, renewed 2008, renewed 2011)
-Paris, France (since 2000, renewed 2005)
-Athens, Greece (since 2000)
-Seoul Metropolitan Government, Republic of Korea (since 2006)
-Accra, Ghana (since 2006)
-Sunderland, United Kingdom–George Washington’s Ancestral Home (since 2006, renewed 2012)
-Rome, Italy (since 2011, renewed 2013)
-Ankara, Turkey (since 2011)
-Brasilia, Brazil (since 2013)
-Addis Ababa, Ethiopia (since 2013)

Sister Cities Grant Goals:
-Provide artists, humanities practitioners and arts organizations from the District of Columbia and the District’s Sister Cities the opportunity to engage in exchange through the arts and humanities;
-Increase the quality of life by supporting a vibrant community identity through the arts and humanities; and
-Raise the profile of the District of Columbia and promote the city as a world class cultural capital.

Notes for Successful Sister Cities Grant Applications:
-Provide opportunities for artistic collaboration, engagement and/or performance between District of Columbia based artists and international participants.
-Avoid projects that feature “one-sided” impact or activities. Project should impact audience and participants in the District of Columbia and internationally.
-Consider relationships and collaborations with the potential to endure beyond the program.
-Demonstrate awareness of cultural climate in partner location(s).
-Demonstrate a significant cultural exchange between the application and partner location(s).
-Clearly explain applicant background, subject area expertise, and project objectives.
-Demonstrates appropriate budget for traveler per diems, airfare, and lodging.
-Demonstrate adherence to SCG Safety Policy Procedures.

Examples of allowable costs for Sister Cities Grant:
-Project activities that take place within city limits of the Sister City(s) or District of Columbia (if the
application involves bringing someone from the Sister City to District of Columbia);
-Performance fees;
-Artistic personnel;
-Travel and transportation directly related to project implementation. Note: Any foreign air travel funded through SCG must be undertaken on an approved US flag air carrier as part of the Fly American Act, or a foreign air carrier under an air transport agreement with the United States when these services are available.
-Lodging and Per diem;
-International Communication;
-Visa fees;
-Interpreters;
-Vaccination costs;
-Space rental and fees;
-Materials and supplies directly related to project implementation;
-Implementation; and
-Overhead, maintenance and administration not exceeding 35% of the grant and match.

Organizations may request up to $20,000.

Individuals may request up to $10,000.

Funds must be spent within CAH’s fiscal year 2018 second grant cycle (January 1, 2018 to September 30, 2018).

Individuals may apply if they meet all of the following eligibility requirements at the time of application. Applicants must:
-Be arts and humanities professionals (e.g., presenters, producers and educators), aged 18 or older;
-Be legal District of Columbia residents for at least one year prior to the application deadline and must maintain residency during the entire grant period (proof of residency is required);
-Have a permanent District of Columbia address as listed on proper identification or tax returns. Post Office boxes may not be used as a primary address;
-Be in good standing with CAH. Applicants with incomplete or delinquent reports, in any funding program, as of Monday, October 16, 2017, are ineligible to receive an additional award from CAH in FY 2018;
-Not use fiscal agents;
-Demonstrate that any arts or humanities professionals traveling to or from District of Columbia are
aged 18 or older;
-New to FY18: Attend a mandatory orientation (virtual option will be available) for all selected grantees on Saturday, December 16, 2017 (time and location TBD, subject to change).

Organizations may apply if they meet all of the following eligibility requirements at the time of application. Applicants must:
-Be incorporated as a nonprofit organization, with a designated tax exempt status under section 501(c)(3) of the United States Internal Revenue Code, as well as incorporated within the District of Columbia;
-Have their Federal and District of Columbia tax exempt status (subject to DCRA verification) in good standing for one year prior to the application deadline;
-Have principal offices that are located in the District of Columbia, as demonstrated by the address on the organization's official 990 document. Post office boxes and the addresses of board members or volunteers may not be used as a primary business address;
-Be an organization with a primary function to exhibit, present or train in the arts and humanities.
-Have a demonstrated commitment to provide arts and humanities programs to the residents of Washington, DC. At least fifty-one percent (51%) of scheduled arts and humanities activities occur within the District of Columbia;
-Have a demonstrated understanding of and considerations for safety policies and recommendations outlined in Safety Policy and Procedures.
-Are in good standing with CAH. Applicants with incomplete or delinquent reports, in any funding program, as of Monday, October 16, 2017, are ineligible to receive an additional award from CAH in FY 2018;
-Not use fiscal agents;
-Are not colleges, universities, service organizations, foreign governments or other District of Columbia government agencies, including District of Columbia Public Schools;
-Demonstrate that any arts or humanities professionals traveling to or from District of Columbia are
aged 18 or older;
-New to FY18: Attend a mandatory orientation (virtual option will be available) for all selected grantees on Saturday, December 16, 2017 (time and location TBD, subject to change).

For festival requests, applicants must also meet the following eligibility requirements:
-Festival events and programs must be publicly advertised and open to the general public;
-The festival may not be a block party, fundraiser or charity benefit;
-Funding may be used for project expenses only, which includes support for salaries and operations directly related to the festival events and programs. Funding may not be used for food, beverages, capital costs, building renovations/improvements, cash prizes, gifts, security, items for sale (for example, t-shirts and posters) or any operational costs associated with the administrative office (such as staff salaries, office rent and utilities, office equipment, office supplies, etc.). Be sure to include these items in the project budget, where applicable.

Important Application Prohibitions:
-Applicants are prohibited from submitting SCG applications for projects that feature temporary or permanent PUBLIC ART projects. For public art projects, applications may consider CAH’s Public Art Building Communities (PABC) grant program (which restrict public art to placement in the District of Columbia).
-Applicants are prohibited from submitting SCG applications for projects that provide activities exclusively for or with youth.
-Eligible projects for individuals are projects that work independently of the applicant’s affiliated organization. Individuals who are staff of a nonprofit organization are prohibited from submitting and SCG application to fund projects that are part of that organization's programming. Individuals who are staff or proprietors of a for-profit company are prohibited from submitting and SCG application to fund projects that are a product or service of that company.

Applications not adhering to this policy will be deemed ineligible.

Examples of unallowable costs for Sister Cities Grant:
-Project activities that take place outside of the city limits of the Sister City(s) or District of Columbia (if the application involves bringing someone from the Sister City to District of Columbia);
-Overhead, maintenance and administration exceeding 35% of the grant and match;
-Food and beverages not included in the per diem;
-First Class Airfare;
-Tuition and scholarships;
-Travel or participation of anyone under the age of 18;
-Costs related to fundraisers and special events;
-Equipment purchases that exceed 25% of the grant award;
-Travel not directly related to the execution of the project;
-Projects or events that are commercial in nature or in which the arts and humanities are not the primary focus (e.g., sidewalk sales, food festivals, firework displays, etc.); and
-College tuition or to fund universities, service organizations, foreign governments, or District of Columbia government agencies, including District of Columbia Public Schools.

CAH staff members are available to help develop grant applications through group and individual technical assistance. CAH will conduct free workshops and live web chats for participants to learn about the agency’s funding opportunities and how to submit an application.

More information about these workshops may be found here:
https://dcarts.dc.gov/node/408112

Workshop dates, times and locations will be forthcoming. Please contact CAH grants department. All workshops are free and open to the public; however, participants are encouraged to RSVP. Photo identification is required for in-person workshops.

Workshop attendance is required for first-time applicants.

Live Web Chat with Grants Team:
CAH grants staff will be available to answer questions online via web chat (dates and times to be announced). The directions to access the live web chats are available at dcarts.dc.gov/livechat.

Open Hours:
In preparation for the grant application process, CAH staff provides applicants with one-on-one assistance related to their grant applications during “open hours”. Walk-ins are welcome.

One-on-One Assistance:
CAH staff members are also available to discuss strategies that might help showcase the applicant’s activities in the best possible manner. These appointments are 30-minutes in length and hosted at the CAH offices up to one week before the deadline, as schedules allow. CAH encourages applicants to contact the appropriate program manager well in advance to schedule, and send a draft proposal for review in advance of the meeting.

Individuals are not required to match grant funds. Organizations have a 1:1 cash match requirement. This is designed to assist an organization’s fundraising by leveraging funding from additional sources. Neither in-kind services nor other CAH funds may be used to satisfy the matching requirement.

The deadline to apply is Friday, October 27, 2017 at 4:00 PM EDT.

Applicants will be notified of a grant application decision via a conditional grant award email, letter of intention to fund, letter of ineligibility or letter of denial on or after Friday, December 1, 2017 - depending upon the program.

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Apply through the online grant portal:
https://www.gdg.do/prod1/portal/portal.jsp?c=4193775&p=6947885&g=6947905

Heran Sereke-Brhan
(202) 724- 5613
heran.sereke-brhan2@dc.gov

Government of the District of Columbia
Commission on the Arts and Humanities
200 I (Eye) Street, SE, Suite 1400
Washington, District of Columbia 20003

RFA ID: FY18.SCG

See the full text of this grant

USA: Washington, DC

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