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Emergency Solutions Grant (ESG)

Grants to Arlington, Texas Nonprofits and Agencies for
Services to Homeless and At-Risk Populations

Agency Type:


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City of Arlington

Deadline Date:

12/04/17 11:59 PM


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Grants to Arlington, Texas nonprofit organizations, municipalities, and government agencies for a broad range of services to the homeless and those at risk of becoming homeless. Funding may be used for homelessness prevention, street outreach, emergency shelter, rapid re-housing assistance, and Homeless Management Information Systems (HMIS).

To the maximum extent practicable, subrecipients must involve homeless individuals and families in operating facilities under ESG. This involvement may include employment or volunteer services. It is also expected that subrecipients will involve at least one homeless or formerly homeless person(s) in a policy-making function with the organization, such as the Board of Directors.

In addition, HUD also requires that Continuums of Care adopt system-wide performance goals. The City of Arlington in cooperation with neighboring jurisdictions and the Tarrant County Continuum of Care adopted system-wide performance goals as outlined in the table in the grant guidelines (attached below).

The goal is for 70% of persons served in either homeless prevention or rapid re-housing to maintain permanent housing for 3 months, exit to permanent housing destinations, and have higher income as well as non-cash benefits at program exit.

The goal is for 100% of persons served in either homeless prevention or rapid re-housing to receive case management.

Subrecipients will be required to conduct initial evaluations of all households interested in receiving ESG assistance in order to determine eligibility and the cost and type of assistance necessary for the household to regain stability in permanent housing. The evaluation must comply with the City’s written standards and the CoC’s centralized or coordinated assessment system.

In order to successfully record performance outcomes, the CoC system requires that once a household is enrolled in an ESG program, all non-domestic violence agencies must complete an initial HUD Intake Assessment within the HMIS system (ETO), the HUD Mid-Program Assessment, and the HUD Exit Assessment upon program completion. Performance outcomes will be reported to the City using the HMIS generated ESG reports. Domestic Violence Organizations will provide the same data utilizing their similar data systems.

Eligibility reassessments are required for program participants receiving homelessness prevention assistance and rapid re-housing assistance. Participants receiving homeless prevention must be reassessed at least quarterly; rapid re-housing participants must be reassessed at least annually. All participants must receive an exit assessment.

Summary of Eligible Activities, Clients, and Costs:

Street Outreach:

Programs May Serve: Unsheltered individuals and families, meaning those who qualify under the definition of homeless.

Overarching Principles: Essential services to eligible participants provided on the street or in parks, abandoned buildings, bus stations, campgrounds, and in other such settings where unsheltered persons are staying. Staff salaries related to carrying out street outreach activities are also eligible.

Eligible Costs:
-Case Management
-Emergency Health Services
-Emergency Mental Health Services
-Services to Special Populations

Emergency Shelter:

Programs May Serve: Individuals and families who are homeless.

Overarching Principles: Essential services to persons in emergency shelters, renovating buildings to be used as emergency shelters, and operating emergency shelters. Staff costs related to carrying out emergency shelter activities are also eligible.

Eligible Costs:
-Essential Services
-Shelter Operations

Homeless Prevention:

Programs May Serve: Individuals and families who are at imminent risk, or at risk, of homelessness. Individuals and families must have an income at, or below, 30% of AMI.

Overarching Principles: To prevent persons from becoming homeless in a shelter or an unsheltered situation and to help such persons regain stability in their current housing or other permanent housing.

Eligible Costs:
-Housing Relocation and Stabilization Services
-Short- and Medium-Term Rental Assistance

Rapid Re-housing:

Programs May Serve: Individuals and families who are literally homeless, meaning those who qualify under the definition of homeless.

Overarching Principles: To help homeless persons living on the streets or in an emergency shelter transition as quickly as possible into permanent housing, and then to help such persons achieve stability in that housing.

Eligible Costs:
-Housing Relocation and Stabilization Services
-Short- and Medium-Term Rental Assistance

Homeless Management Information System (HMIS)

Overarching Principles: The HEARTH Act makes HMIS participation a statutory requirement for ESG recipients and sub-recipients. Victim service providers cannot and Legal Services Organizations may choose to not, participate in HMIS. Providers that do not participate in HMIS must use a comparable database that produces unduplicated, aggregate reports instead.

Eligible Costs:
-Hardware, equipment and software costs
-Training and Overhead

Combined street outreach and emergency shelter expenditures from each fiscal year's ESG grant cannot exceed the greater of 60% of that fiscal year's total ESG grant award or the amount of PY2010 grant funds committed to street outreach and emergency shelter activities.

Consolidated Plan:

The U.S. Department of Housing and Urban Development (HUD) requires all participating jurisdictions to submit a three- to five-year strategic planning document called the Consolidated Plan. The 2015-2019 Consolidated Plan describes the housing and community development needs of the city of Arlington for a five-year period. This document represents the City of Arlington’s vision for improving the quality of life in the low-income areas of the city and provides details on how specific goals will be accomplished. It is through the Consolidated Plan and Annual Action Plan that the City of Arlington determines its funding priorities each program year.

The City’s Consolidated Plan lists the following priorities for homeless programs:  
-Support the Tarrant County Continuum of Care Strategic Plan Goals to Reduce Homelessness in Arlington
-Support the “Housing First” strategy by partnering with non-profits, government agencies and other funding sources to prevent homelessness and rapidly-rehouse newly homeless families.
-Continue to support Shelter Services to the maximum allowed by ESG.  Encourage shelter providers to implement programs that target economic self-sufficiency to minimize the shelter stay.

Annual Action Plan:

The Action Plan is the annual update to the Consolidated Plan. The plan describes resources available, how those resources are to be utilized, including funded projects, and the geographic distribution of those resources. The planning process has been specifically created to assist in mapping one-year actions for community development and making good use of available federal, state, and local resources.

City of Arlington 10-Year Plan to End Chronic Homelessness:

In 2008, the City of Arlington adopted a 10-year plan to end chronic homelessness.

Recommendations in the plan include a strategy that connects the dots of existing resources to develop a cohesive three pronged system that:
-Locates and identifies persons who are chronically homeless and engages them by establishing communication and trust.
-Rapidly re-housing persons that are chronically homeless to remove them from the streets, vacant buildings, outdoor encampments, and other places not meant for human habitation.
-Establishing a caring relationship through individualized case management to ensure that the chronically homeless person is appropriately situated in safe, decent housing and connected to the various support services that may be required.

The plan’s goals are to:
-Decrease the length of time persons are homeless.
-Initiate outreach and case management among the chronically homeless.
-Capitalize existing resources to develop and maintain a program of county-wide homelessness resources.
-Organize an education and prevention component to expand outreach to the chronic and at-risk populations.
-Mitigate negative impacts of homelessness.
-End chronic homelessness by implementing aggressive street outreach engagement, individualized case management, and a rapid re-housing model.

GrantWatch ID#:

GrantWatch ID#: 137808

Term of Contract:

The contract year begins July 1, 2018.

No costs incurred prior to contract approval may be reimbursed.

Additional Eligibility Criteria:

Nonprofit organizations, municipalities, and governmental agencies who deliver services to low-income clients within the City of Arlington’s service area may apply for funding. All nonprofit organizations must have their non-profit status with supporting documentation from the IRS at the time of application to receive funding through the City of Arlington.

Organizations must demonstrate the financial viability to operate a federally-funded program strictly on a reimbursement basis. A financially viable organization is one that is able to:
-Operate for a minimum of 90 days pending reimbursement without financial hardship;
-Demonstrate an existing and consistent cash flow; and
-Have a separation of duties for personnel time allocations, etc.

Organizations that are current sub-recipients must be in good standing with the City of Arlington, (i.e. have no outstanding reporting delinquencies, outstanding monitoring findings, or program capacity issues) in order to be considered for funding.

Pre-Application Information:

Organizations must match ESG funds a minimum of 100% from non-ESG sources. Matching funds must be provided after the date of the grant award. Funds used to match a previous ESG activity may not be used to match a subsequent grant award.

Applicants may use any of the following as sources of match: 1) Cash; 2) the value or fair rental value of any donated material or building; 3) the value of any lease on a building; 4) any salary paid to staff to carry out the program; and 5) the value of the time and service contributed by volunteers to carry out the program ($5.00 per volunteer hour). (Note: Volunteers providing professional services such as medical or legal services are valued at the reasonable and customary rate in the community.)

City of Arlington funds are provided to awarded projects on a reimbursement basis only. This means that funds will be available to the organization after it has paid for eligible project costs.

-December 4, 2017: Deadline for submission of RFP applications (11:59 PM)
-Dec. 2017 - Jan. 2018: City Staff & United Way Grant Review Committee review proposals
-Feb. - March 2018: City Council Community and Neighborhood Development Committee Review
-Feb. - March 2018: Applicants notified regarding preliminary awards
-March - April 2018: 30-day public comment period and public hearings
-March - April 2018: Technical assistance for Exhibits & Reporting
-April - May 2018: City Council Review of Action Plan
-May 2018: Applicants noti ed regarding awards
-June 2018: HUD review and approval
-June 22, 2018: Sub recipient Workshop Arlington City Hall, Council Briefing Room, 3rd floor (10:00 AM)
-July 1, 2018: Contract Year Begins

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Apply Online:

Darwin Wade, Grants Supervisor

City of Arlington
Grants Management
PO Box 90231, Mail Stop 01-0330
Arlington, TX 76004-3231

URL for Full Text (RFP):

Geographic Focus:

USA: Texas: City of Arlington