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Arts Education Grants: Community-Based Arts Education (AE) Grant

Grants to New York Artists and Nonprofits in Eligible
Counties for Community Arts Programming

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Saratoga Arts

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LOI Date:


Deadline Date:

11/06/20 Midnight


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Grants of up to $3,000 to New York individual artists and nonprofit arts and cultural organizations in eligible counties for arts education programming. Applicants must submit a letter of intent prior to submitting a full application. Funding is intended for community-based arts education projects. Eligible applicants are located in Saratoga, Montgomery, or Fulton counties.

The Arts Education Grant can support arts education projects that take place in community-based settings and are designed specifically for a targeted group of learners. Emphasis is placed on the depth and quality of the creative process through which participants learn through or about the arts. Projects must focus on the exploration of art and the artistic process.

Arts Education Grants fund:

  • Artist Stipends/Fees Associated with Residency
  • Arts-related materials needed to implement the residency
  • Promotional Expenses
  • Other arts-related expenses

New for 2021 – Other allowable expenses:

  • Arts Education grants can now fund up to the total expense of a project.
  • Planning and preparation expenses for a proposed event
  • Materials and expendable equipment not in excess of $1000.
  • Equipment, including software, subscriptions, and training related to the creation and promotion of virtual programming

For project eligibility guidelines, see

GrantWatch ID#:

GrantWatch ID#: 138159

Estimated Size of Grant:

Community Arts Education Grants range from $500 - $3,000.

Term of Contract:

Projects must take place between January 1, 2021 – December 31, 2021.

Additional Eligibility Criteria:

In-School Arts Education Grants & Community-based Arts Education Grants are available to eligible non-profit arts and cultural organizations and individual artists based in Fulton, Montgomery, and Saratoga Counties.

Community-Based Arts Education Grants, Basic Eligibility Requirements:
- The residency will take place at a community-based setting (i.e. library, senior center, community center, etc.)
- The lead applicant must be an artist or non-profit cultural organization
- The proposed project must be sequential and include three contact sessions between an artist and the same core group of students

Eligibility Criteria:
- The proposed Arts Education Residency must take place where the main applicant resides.
- Non-profit organizations or artists with legal address in Fulton, Montgomery, or Saratoga County
- NYS individual artists and organizations residing outside of Fulton, Montgomery, or Saratoga County may apply for Arts Education funding through the fiscal sponsorship of a qualified non-profit that meets the above criteria.
- An artist can partner with a non-profit organization to implement a project
- The residency can be for a targeted group of learners, any age
- If applicant is an organization they must submit proof of their non-profit status
- If applicant is an individual artist he/she must submit proof of residency
- The application must demonstrate a need for funding through updated financial data
- Chapters of national organizations must have their own non-profit status in Fulton, Montgomery, or Saratoga County and may not use the non-profit status of group-ruling-parent organizations.
- Artists must be over 18 years of age

Projects with partners involved in any Arts Education projects currently receiving direct NYSCA funding are not eligible for an Arts Education Grant in the same year. Organizations that applied directly to NYSCA for 2021 funding may not apply for Arts Education funding, regardless of the status of the NYSCA application.

For ineligible projects and expenses, see

Pre-proposal Conference:

Saratoga Arts strongly recommends that all applicants, returning and new, attend the grant seminars as there have been many changes made to guidelines and submission process for the 2021 grant cycle.

Helping out with the Details seminars: Two seminars specifically designed to help applicants with certain details of our process will be scheduled for late September/early October. The Q & A sessions will cover topics such as how to fill out budget forms, how to apply through Submittable, the online submission platform that SA has implemented for the new grant cycle, how to promote through social media and other tips.
- Tuesday, September 22, 2020, 5:30-7:30 PM. This may be rescheduled as a Zoom webinar; please check back often for any updates.
- Early October, date/times/venue to be announced

Upcoming Grant Webinars:
- Friday, September 4, 2020: 1:00-2:00 pm
Register at:
- Thursday, September 10, 2020: 7:30-8:30 pm
Register at:
- Thursday, September 17, 2020: 7:30-8:30 pm
Register at:

Tuesday, September 22, 2020, 4:30-7:30pm at Saratoga Arts, 320 Broadway, Saratoga Springs, NY
NOTE: This may be rescheduled as a Zoom webinar; please check back often for any updates.
One-on-one Q&A Session on location at Saratoga Arts with more in-depth assistance on applying via Submittable, how to fill out budget form, using social media to promote projects and other helpful tips. Please register for a time slot for this session by calling or emailing Grants Coordinator Diane Swanson at 518-240-4240,

Pre-Application Information:

- Letter of Intent Deadline: September 25, 2020 (midnight)
- Application Review Deadline: October 16, 2020 (midnight)
- Application Deadline: November 6, 2020 (midnight)

Saratoga Arts offers current applicants grant writing technical assistance. Do you have questions about your application or would like helpful feedback on your current draft? Saratoga Arts is happy to help! All drafts must be submitted no later than October 16, 2020, to Diane Swanson. Applicants can submit a portion of the application or the entire piece. Up to five points of feedback will be provided to the applicant.

Saratoga Arts distributes funding to grant recipients immediately following disbursement from New York State. Grant Awards may not be until late spring. If you are dependent on receiving funding in order to implement the event please plan your budget and cash flow needs accordingly. Grantees are responsible to attend the Annual Grant Awards Ceremony to receive the grant award check.

Getting started as an applicant in Submittable:

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Apply Online:

If you have any questions about the online submission process, please contact Grants Coordinator Diane Swanson at

Saratoga Arts
320 Broadway
Saratoga Springs, NY 12866

p. 518.584.4132

URL for Full Text (RFP):

Geographic Focus:

USA: New York: Fulton, Montgomery, and Saratoga Counties

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