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District Grant

Grants to Missouri Nonprofits, For-Profits, Agencies,
and Individuals to Improve Waste Management

Agency Type:


Funding Source:

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Mid-Missouri Solid Waste Management District (MMSWMD)

LOI Date:


Deadline Date:

01/18/19 4:00 PM - Round 2 (Large Grants)


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Grants to Missouri nonprofit organizations, municipalities, counties, public institutions, private businesses and individuals to enhance waste reduction and recycling. Projects may take place in Audrain, Callaway, Boone, Cooper, Cole, Moniteau, Miller, Howard, and Osage Counties.

The purpose of the District Grant program is to provide financial assistance to:

1. Develop new or improved programs that will reduce the generation of solid waste, or
2. Will create new markets or improve markets for recovered materials or
3. Will improve the handling of items banned by MO law from landfills
A very strong preference will be given for projects that will lead to long term diversion and sustainability.

The following project categories will be considered for funding:

-Waste Reduction/Source Reduction: Practices which avoid or reduce the amount of waste produced by changing a product design, making consumer goods repairable and/or more durable, changing processing methods and/or consumer behavior and buying habits.

-Research and Development Reduction/Recycling: Development of new processes to reduce the amount of waste produced or for collecting, processing, re-manufacturing or selling material as a new product.

-Collection/Processing: Activities that recover or transport materials or prepare materials for recycling markets. Market Development: Activities that stimulate or increase the demand for recovered materials.

-Composting: Activities that facilitate the controlled biological decomposition of organic solid waste, thereby reducing yard waste.

-Energy Recovery/Incineration: Energy recovery through combustion of waste.

-Educational/Informational: Programs to effectively inform and instruct the general public on waste management and waste reduction activities.

Eligible Costs:

The following list is provided as a reference to assist with budget development, which is an important part of the application process. The district is interested in developing a sustainable infrastructure for waste reduction and diversion. Expenses that demonstrate the potential for long-term impact will score better in the evaluation process than those that do not. Costs such as processing fees, hauling fees, salaries, travel and overhead must be carefully justified as to the necessity and resulting long-term impact of the expense. Expenses that do not provide long-term impact should be included in the budget as match, instead of grant funds, if possible.

Eligible costs include (but may not be limited to):
a. Collection, process, manufacturing or hauling equipment and the installation of said equipment
b. Materials and labor for construction of buildings
c. Engineering or consulting fees incurred
d. Laboratory analysis
e. Development, distribution, implementation of educational materials and forums
f. Professional services
g. Research projects

Funding Targets:

The State of Missouri believes that projects should be consistent with the waste management hierarchy as described in the Missouri Policy on Resource Recovery. The hierarchy is as follows:

a. Reduce the amount of solid waste created b. Reuse, recycle and compost
c. Recover and use energy from solid waste d. Incinerate or dispose of in a sanitary landfill

Targeted Materials List:

Projects should be consistent with the district's targeted materials list. Although cardboard, newspaper, magazines, and yard waste are still considered targeted, preference will be given to those projects that reduce, reuse, recycle or strengthen consumer demand for the following post-consumer wastes:

-Mixed Glass
-Household Hazardous Waste
-Non-hazardous wastes from industrial, commercial and institutional operations
-Demolition Waste
-Plastics (including styrofoam)
-Waste tires
-Recoverable Agricultural Waste
-Consumer electronics (computers, televisions, VCRs etc)
-Food Waste

Bonus Points:

Projects that address the district's targeted materials list will receive bonus points in accordance with the stated evaluation criteria. In every case, the amount of bonus points below is a maximum possible. The actual number of points awarded is determined by the Advisory Committee. To receive bonus points, the applicant must explain in the application which bonus points they are seeking and a justification:

Priority 1 - Special Program Target Area:
a. District wide benefit. Agree to serve at least 3 jurisdictions of MMSWMD during project period.
b. Improve waste management processing, production, collection or proper disposal of any one or combination of items listed in the Targeted Materials List.

Priority 2 - Executive Board Priority:
Must meet with MMSWMD District Manager or Executive Board to discuss what is a priority for the District.

Priority 3 - Identified Community Needs:
a. Should address a need formally identified by the community/ies it serves.
b. Must provide a written endorsement from at least two (2) community/ies/community organizations.

Priority 4 - Providing service to an under served area:
a. Providing recycling service to area that currently does not have service.

Priority 5 - Education Enhancement:
Project has been developed to increase diversion at an educational institution. A letter of support from a school administrator with budgetary control required (President, Chancellor, Principal, Superintendent, etc.)

GrantWatch ID#:

GrantWatch ID#: 138562

Estimated Size of Grant:

Small Project Program: Requests cannot exceed $10,000 with total project cost (request + matching funds) not exceeding $30,000.

Large Project Program: Request cannot exceed $100,000, additional documentation required for request over $50,000. There is no limit for total project cost (request + match).

Limit Per Project - Maximum amount of funds available for each project:
-Waste Reduction, R&D Reduction/Recycling, Market Development, Composting, Collection, and Processing: $100,000
-Energy Recovery through Incineration: $75,000
-Educational/Informational: $25,000

Term of Contract:

Project and budget periods may allow for up to a two-year time period for project completion. A maximum of one six-month extension may be allowed beyond the two years when approved by the MMSWMD Executive Board.

Additional Eligibility Criteria:

Applicants should currently or eventually be operating within Region H:
1. Municipalities
2. Counties
3. Public institutions
4. Non-for profit organizations
5. Private business
6. Individuals

Ineligible Applicants:
1. Applicant directly involved in evaluation, ranking, selection and award of financial assistance
2. Applicant who has a conflict of interest i.e. an employee, spouse or partner who takes part in #1 and/or receives an award, contract, gratuity or favor from applicant MMSWMD Executive Board and Advisory Committee members will abstain from scoring or voting on a grant when a conflict of interest or the potential for conflict exists.

Glasphalt Restrictions:
Funding for glasphalt projects is limited to expenses directly associated with acquisitions, processing or delivery of glass. Paving and road grade costs are not eligible as grant items, but may be included as matching funds.

These are costs which district grant funds will NOT cover:
a. Operating expenses of local, county and district governments that are not directly related to the project activities b. Costs incurred prior to or after the project start/end date
c. Taxes
d. Legal costs
e. Contingency funds
f. Land acquisition
h. Disposal costs (projects that collect solid waste for disposal on continuous basis)
i. Fines, penalties
j. Food/beverage for district employees, board members, or sub-grantees at non-working meetings
k. Memorial donations for board members, district employees or sub-grantees
l. Office decorations
m. Lobbyists, pursuant to section 105.470, RSMo.

It is the policy of MMSWMD to disallow indirect costs for overhead or fiscal and administrative costs. These costs are NOT an allowable charge to grant fund.

Pre-proposal Conference:

District Grant Workshops were offered in July and August 2018. If this is your first time applying from MMSWMD, please schedule a meeting with the District Manager early in the project development process.

Pre-Application Information:

Small Project Program Available Funding:
$50,000 or 15% of the district's total annual allocation

Large Project Program Available Funding:
Funding will consist of the district's yearly allocation, typically $350,000 -$400,000, minus $50,000 for small projects, minus the allocation MMSWMD will use for district operations and plan implementation. If not all of the $50,000 allocation for small grants is awarded, then the remainder will be available for the large project program.

Match: 25% of the total project budget (75% grant + 25% match) is required.

There is no limit for total project cost (request + match).

Small grant applicants are strongly encouraged, but NOT required to submit a Preliminary Application. This allows for feedback from District Manager on application.

Large grant applicants are REQUIRED to submit a Preliminary application. All documents shall be submitted by 4:00 PM of the respective deadline.

Round Two (Large Grants) Submission Deadline Dates:
-Preliminary Application Due: 11/9/17
-Final Applications Due by 4:00 PM: 1/18/19
-Advisory Committee Review: 2/20/19
-Executive Board Decision: 2/13/19
-Projected start date: 05/01/19

Fillable Forms:

More information regarding the Mid-Missouri Solid Waste Management District may be found here:

Please schedule a meeting with the District Manager early in the project development process.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Lelande Rehard, District Manager
(573) 817-6422

Physical Address:
701 East Broadway, Third Floor
Columbia, MO 65201

Mailing Address:
P. O. Box 6015
Columbia, MO 65205-6015

P: 573-874-7574
F: 573-874-7266

Contact Form:

URL for Full Text (RFP):

Geographic Focus:

USA: Missouri: Region H (Audrain, Boone, Callaway, Cole, Cooper, Howard, Miller, Moniteau, and Osage Counties)