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Youth Arts Miami (YAM) Grant

Grants to Florida Art Organizations in Eligible
Counties for Operating Expenses

Agency Type:

Local

Funding Source:

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Miami-Dade County Department of Cultural Affairs

Deadline Date:

03/10/20 11:59 PM

Description:

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Grants to Florida nonprofit art organizations in eligible counties for operating expenses. Interested applicants are required to consult with the funding source prior to submitting a proposal. Funding is intended to support organizations that provide art and cultural programming to children and youth in Miami-Dade County.

The Youth Arts Miami (YAM) Grants Program provides operational funding support to established non-profit youth arts organizations having a year-round presence in Miami-Dade County, whose primary mission is to create, present or exhibit cultural arts programs for and/or with children and youth.

The Youth Arts Miami Grants Program provides an arena in which cultural organizations, whose primary mission is to serve children and youth, can compete fairly with like organizations. In addition, the Youth Arts Miami Grants Program provides an opportunity to reinforce the Department’s Arts Education goals and objectives, as well as to provide specialized professional development and technical assistance opportunities to these organizations.

Programming must include public access components such as performances or exhibitions.

Allowable Grant Exenditures: 

  • Artistic, administrative, technical salary support and/or consultant fees
  • Honoraria
  • Direct program costs
  • Production costs
  • Equipment rental
  • Expendable supplies/materials
  • Purchase of equipment, computer hardware and/or software up to $2,000 (must prior approval by Department of Cultural Affairs staff)
  • Marketing
  • Printing
  • Publications
  • Space rental
  • In-County travel and transportation costs (such as field trip busses, taxis or shuttle services)
  • Equipment rental and personnel necessary to provide program accessibility as mandated by the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973. 

GrantWatch ID#:

GrantWatch ID#: 139764

Estimated Size of Grant:

Maximum Request:

- Category A Applicants: $125,000
- Category B Applicants: $50,000
- Category C Applicants: $25,000

Term of Contract:

Grant Funding Period: October 1, 2020 - September 30, 2021

Additional Eligibility Criteria:

To be eligible to apply, an organization must:

- Have as its primary purpose and function, as defined by the Articles of Incorporation and By-laws of the Organization, the creation, performance, exhibition and/or presentation of the arts for children/youth, and/or, with children/youth on a year-round basis;
- Have a minimum consecutive three-year track record of providing a year-round season of youth arts activities for children/youth in Miami-Dade County;
- Include public access components in its programming, such as performances or exhibitions;
- Be legally incorporated in the State of Florida as not-for-profit, with designated tax exempt status under section 501(c)(3) of the United States Internal Revenue Code. Applications from not-for-profit organizations designated tax-exempt under other subsections of 501(c) will be reviewed on a case-by-case basis. Proof of incorporation and IRS tax-exempt designation is required at the time of application;
- Not be a municipality or governmental entity;
- Not be an educational institution (such as a daycare/pre-school, school, college or university); and
- Not be a religious organization whose proposed programming, in whole or in part, is designed to promote religious or sectarian activities or to encourage the preference of a religion.

Category A (by invitation only): Funds large-sized professional youth arts organizations possessing the potential to achieve regional, national or international visibility as evidenced by the organization’s current programs and structure). To be eligible to apply for YAM Category A, an organization must:
- Have been invited by Department staff to apply for Category A funding
- Have operating revenues of more than $500,000 for the last completed fiscal year,
(including in-kind services support not to exceed 25% of total cash operating revenues)
- Have at least one full time paid professional administrator
- Have a significant youth-arts programming history with demonstrated success

Category B: Funds mid-sized semi-professional and professional youth arts organizations demonstrating operating revenues of between $200,000 and $500,000, for the last completed fiscal year (including in-kind services support not to exceed 25% of total cash operating revenues), and that employs at least one paid professional administrator.

Category C: Funds small and/or developing youth arts organizations demonstrating cash operating revenues of between $50,000 and $200,000, for the last completed fiscal year.

Units of government and educational institutions such as schools, colleges and universities are not eligible to apply.

Applications from educational institutions, non-arts, or service organizations and fiscal agents will not be accepted.

For grant use restrictions, see https://www.miamidadearts.org/sites/default/files/files/inline/yamgui_2020-2021_0.pdf#page=8.

Pre-Application Information:

YAM Grants Program Timeline (Dates/times subject to change):

- Grant Funding Period: October 1, 2020 - September 30, 2021
- Applications Available: February 3, 2020
- Consultation Period with Department Staff: February 3 - March 3, 2020
- Courtesy Review Deadline: March 3, 2020, 11:59 PM
- Deadline: March 10, 2020, 11:59 PM
- Application Comments / Corrections Issued: April 2, 2020
- Revised / Final Application Due: April 9, 2020, 11:59 PM
- Panelist Site Visits: April 17, 2020 - May 14, 2020
- YAM Panel Meeting: May 15, 2020, 2:00 PM
- Cultural Affairs Council Approval: May 20, 2020
- Board of County Commissioners Approval: September 2020
- Award Notifications Issued: October/November 2020
- Availability of Grant Funds: No earlier than January 2021

All applicants are required to schedule a pre-grant submission consultation at least one week prior to the application deadline, either in person or by telephone, with the YAM program administrator before access will be granted to the online application.

In addition, if you are a first-time applicant and/or a new staff member who is unfamiliar with SurveyMonkey Apply, your consultation appointment must be in person and will require additional time to cover system basics.

Applications received from first-time applicants by the grant program’s published application deadline will be reviewed by the Program Administrator. Feedback and suggestions for strengthening and/or correcting the application will be provided approximately 7 days prior to the corrected/final application deadline.

Applicants are strongly encouraged to complete the application process at least 3 business days in advance of the application deadline to ensure successful submittal. At precisely 11:59 PM on the deadline date the online grant system will close access to the application. Please be aware that before you can access the grant application, you must have a user account for basic log-in access and complete and submit a Grant Eligibility and Request Form. Once you have completed these steps, your Grant Eligibility and Request Form will be reviewed by the Program Administrator to determine whether your organization is eligible to apply for the requested grant. This review may take up to 5 business days. Only after the Program Administrator has confirmed your eligibility will you be provided access to the online grant application.

Prior applicants to the Youth Arts Miami (YAM) Grants Program have the option to submit a completed application, including all required support materials, no later than 11:59 PM one full calendar week in advance of the grant program’s published application deadline for a thorough “Courtesy Review” by the Program Administrator.

Applicants must furnish a minimum $1 to $1 funding match.

The Youth Arts Miami Grants Program shall not be considered the sole source of funding for the proposed program.

Note: As a component of the technical assistance offered through the YAM Program, grantees funded through Categories A and B are eligible to access additional monies from a designated pool of funds to be used exclusively for institutional and/or artistic advancement. See URL for Full Text for further details.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

To register and apply online: https://miamidadearts.smapply.io/

For questions, and to schedule a consultation, contact:

Francine M. Andersen, YAM Program Administrator
Miami-Dade County Department of Cultural Affairs
111 NW 1st Street, Suite 625
Miami, FL 33128
(305) 375-5024
francine.andersen@miamidade.gov

URL for Full Text (RFP):

Geographic Focus:

USA: Florida: Miami-Dade County

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