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Grants to Florida Youth Serving Arts Nonprofits in Eligible Regions for Organizational Support

Youth Arts Miami (YAM) Grant


Agency
Local

GrantWatch ID#
139764

Funding Source
Miami-Dade County Department of Cultural Affairs
Array ( )

Geographic Focus
USA: Florida: Miami-Dade County

Important Dates
Deadline: 03/08/23 11:59 PM EST Save

Grant Description
Grants to Florida nonprofit arts organizations in eligible regions for general operating expenses. Applicants must attend a consultation or workshop prior to submitting a proposal. Funding is intended to support organizations that provide cultural arts programming for children and youth in Miami-Dade County.

The Youth Arts Miami Grants Program provides annual operating support to non-profit youth arts organizations having a year-round presence in Miami-Dade County, whose primary mission is to create, present or exhibit cultural programs for, and/or, with children and youth.

The Youth Arts Miami Grants Program provides an arena in which cultural organizations, whose primary mission is to serve children and youth, can compete fairly with like organizations. In addition, the Youth Arts Miami Grants Program provides an opportunity to reinforce the Department’s Arts Education goals and objectives, as well as to provide specialized professional development and technical assistance opportunities to these organizations. 

Applicants to this program must have at least a 3-year consecutive track record of providing a year-round season of youth arts activities for children/youth in Miami-Dade County. Programming must include public access components such as performances or exhibitions. 

There are three categories for this program:

  • Category A (by invitation only): Funds large-sized professional youth arts organizations possessing the potential to achieve regional, national or international visibility as evidenced by the organization’s current programs and structure; and demonstrating total prior year’s operating revenues of more than $500,000, (including in-kind services support not to exceed 25% of total cash operating revenues).
  • Category B: Funds mid-sized semi-professional and professional youth arts organizations demonstrating operating revenues of between $200,000 and $500,000, for the last completed fiscal year as demonstrated by IRS 990 tax filing (including in-kind services support not to exceed 25% of total cash operating revenues), and that employs at least one paid professional administrator.
  • Category C: Funds small and/or developing youth arts organizations demonstrating cash operating revenues of between $50,000 and $200,000, for the last completed fiscal year as demonstrated by IRS 990 tax filing.

For allowable expenditures, see https://www.miamidadearts.org/sites/default/files/files/inline/yam_gui_2023-2024.pdf#page=8.



Recipient

Additional Eligibility Criteria
The Youth Arts Miami (YAM) Grants Program provides funding support to established non-profit youth arts organizations having a year-round presence in Miami-Dade County, whose primary mission is to create, present or exhibit cultural arts programs for and/or with children and youth.

To be eligible to apply, an organization must:
- Have as its primary purpose and function, as defined by the Articles of Incorporation and By-laws of the organization, the creation, performance, exhibition and/or presentation of the arts for children/youth, and/or, with children/youth on a year-round basis;
- Have a minimum consecutive three-year track record of providing a year-round season of youth arts activities for children/youth in Miami-Dade County;
- Include public access components in its programming, such as performances or exhibitions;
- Be legally incorporated in the State of Florida as not-for-profit, with designated tax-exempt status under section 501(c)(3) of the United States Internal Revenue Code. Applications from not-for-profit organizations designated tax-exempt under other subsections of 501(c) will be reviewed on a case-by-case basis. Proof of incorporation and IRS tax-exempt designation is required at the time of application;

To be eligible to apply for YAM Category A, an organization must:
- Have been invited by Department staff to apply for Category A funding
-Have operating revenues of more than $500,000 for the last completed fiscal year as demonstrated by the organization’s Form 990’s on file with the IRS, audited budget or compilation statements (including in-kind services support not to exceed 25% of total cash operating revenues)
- Have at least one full time paid professional administrator
- Have a significant youth-arts programming history with demonstrated success in:
(i) Steadily leveraging previous Department grants for organizational and artistic growth and advancement
(ii) Creating, producing, and presenting innovative work
(ii) Commissioning new/significant work
(iii) Providing training and developing proficiency in a variety of genres within or across artistic disciplines
(iv) Producing a comprehensive set of year-round programs encompassing direct, high-quality arts experiences for youth

Category B funds mid-sized semi-professional and professional youth arts organizations demonstrating operating revenues of between $200,000 and $500,000, for the last completed fiscal year as demonstrated by the organization’s Form 990’s on file with the IRS, audited budget or compilation statements (including in-kind services support not to exceed 25% of total cash operating revenues), and that employs at least one paid professional administrator.

Category C funds small and/or developing youth arts organizations demonstrating cash operating revenues of between $50,000 and $200,000, for the last completed fiscal year as demonstrated by the organization’s Form 990’s on file with the IRS, audited budget or compilation statements (including in-kind services support not to exceed 25% of total cash operating revenues).

Ineligible
Applicant organizations must not be:
- A municipality or governmental entity;
- An educational institution (such as a daycare/pre-school, school, college or university);
-A religious organization whose proposed programming, in whole or in part, is designed to promote religious or sectarian activities or to encourage the preference of a particular religion.

Applications from non-arts or service organizations and fiscal agents will not be accepted.

For grant use restrictions, see https://www.miamidadearts.org/sites/default/files/files/inline/yam_gui_2023-2024.pdf#page=8.

Pre-Proposal Conference
Pre-Grant Submission Workshops/Consultations:
All applicants are REQUIRED to attend a workshop or pre-grant submission consultation at least one week prior to the application deadline, either by telephone or by virtual platform (such as Zoom or GoToMeeting) with the YAM program administrator before access will be granted to the online application. In addition, if you are a first-time applicant and/or a new staff member unfamiliar with SMA, your consultation will require additional time to cover system basics. There are no exceptions to these requirements.

Consultation Period with Department Staff: February 8, 2023 - February 10, 2023

YAM Pre-Grant Submission Workshop:

Workshops will be held virtually via GoToMeeting. Participants will receive the meeting access information by email prior to the workshop.

- YAM Pre-Grant Workshop #1
Wed, Feb 8, 2023 3:00 PM - 4:30 PM (EST)

- YAM Pre-Grant Workshop #2
Fri, Feb 10, 2023 10:00 AM - 11:30 AM (EST)

To RSVP to attend one of the virtual YAM Pre-Grant Workshops, go to:
https://www.miamidadearts.org/content/youth-arts-miami-yam-grants-program-workshop
or contact Francine Andersen, Chief of Education, Outreach and Access, via e-mail at fran@miamidade.gov.

Pre-Application Information
Accepting applications from Feb 1 2023 12:01 AM (EST) to Mar 8 2023 11:59 PM (EST).

Program Timeline (dates and times are subject to change):
- Applications Available: February 1, 2023
- Consultation Period with Department Staff: February 8-10, 2023
- Courtesy Review Deadline: March 1, 2023, 11:59 PM
- Deadline: March 8, 2023, 11:59 PM
- Application Comments / Corrections Issued: April 12, 2023
- Revised / Final Application Due: April 19, 2023, 11:59 PM
- Panelist Site Visits: April 22 - May 23, 2023
- YAM Panel Meeting: Wednesday, May 24, 2023, 1:00 PM
- Cultural Affairs Council Approval: June 2023
- Board of County Commissioners Approval: September 2023
- Award Notifications Issued: October/November 2023
- Availability of Grant Funds: No earlier than January 2024

To satisfy the program’s technical requirements, applicants:
- Must attend a pre-grant submission workshop or consultation with the program administrator at least one week prior to submitting an application.
- Must complete and submit a grant eligibility and request form in the online grant system and be assigned permission by the program’s grant administrator, before beginning work on the grant application.
- Must complete the entire two-step online application process (eligibility and request form, and all application tasks).

Applicants are strongly encouraged to complete the application process at least 3 business days in advance of the application deadline to ensure successful submittal.

You must have a user account for basic log-in access and complete and submit a Grant Eligibility and Request Form before you can access the grant application. This eligibility review may take up to 3 business days. Only after the Program Administrator has confirmed your eligibility can you be provided access to the online grant application.

First-time applicants must submit their grant application no later than the program’s technical review deadline and will receive an automatic courtesy review by the Program Administrator.
Feedback and suggestions for strengthening and/or correcting the application will be provided approximately 7 days prior to the corrected/final application deadline.

Returning applicants have the option to submit a completed application, including all required support materials, no later than 11:59 PM one full calendar week in advance of the grant program’s published application deadline for a thorough “Courtesy Review” by the Program Administrator.

Requesting access to the grant application less than 7 business days prior to an upcoming deadline is neither an adequate timeframe for successful completion nor a reasonable expectation of staff.

In light of the continued uncertainty surrounding the impact of the coronavirus (COVID-19) on public programs, applicants may choose to submit proposals that assume in-person and/or virtual public programs and events. If necessary, the Department will exercise appropriate contractual flexibility to allow program grantees the presentation of virtual programs and other program delivery strategies to fulfill public presentation requirements.

This program operates on an annual cycle, and applications are available and considered only once for each program-funding year (October 1 - September 30). Successful applicants to the Youth Arts Miami Grants Program may not receive funding in the same funding year from any other Department of Cultural Affairs annual operating support program or from the Community Grants programs.

Applicants must furnish a minimum $1 to $1 funding match in cash, or a combination of cash and in-kind contributions. In-kind contributions must not exceed 25% of the total cash operating revenues.

The Youth Arts Miami Grants Program shall not be considered the sole source of funding for the proposed program. Applicants should thoroughly explore other funding in addition to seeking support from this program

Estimated Size of Grant
Maximum Request:
- Category A Applicants: $160,000
- Category B Applicants: $65,000
- Category C Applicants: $35,000

Term of Contract
Funded activities must take place within the County's fiscal year for which they are approved (October 1 - September 30).

Contact Information
To apply online: https://miamidadearts.smapply.io/prog/youth_arts_miami_yam_grants_program/

For questions please contact:
Francine M. Andersen
Chief of Education, Outreach and Access
Miami-Dade County Department of Cultural Affairs
111 NW 1st Street, Suite 625
Miami, FL 33128
fran@miamidade.gov
Phone (305) 375-5024 / Fax (305) 375-3068

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