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Youth Arts Miami (YAM) Grant

Grants to Florida Nonprofit Arts Organizations
in Eligible Regions for Operating Expenses

Agency Type:

Local

Funding Source:

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Miami-Dade County Department of Cultural Affairs

Conf. Date:

02/18/21

Deadline Date:

03/08/21 11:59 PM

Description:

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Grants to Florida nonprofit arts organizations in eligible regions for general operating expenses. All applicants must consult with the funding source prior to submitting an application. Funding is intended for organizations that provide programming to children and youth in Miami-Dade County.

The Youth Arts Miami (YAM) Grants Program provides operational funding support to established non-profit youth arts organizations having a year-round presence in Miami-Dade County, whose primary mission is to create, present or exhibit cultural arts programs for and/or with children and youth. The Youth Arts Miami Grants Program provides an arena in which cultural organizations, whose primary mission is to serve children and youth, can compete fairly with like organizations. In addition, the Youth Arts Miami Grants Program provides an opportunity to reinforce the Department’s Arts Education goals and objectives, as well as to provide specialized professional development and technical assistance opportunities to these organizations. Programming must include public access components such as performances or exhibitions.

Category A (by invitation only): funds large-sized professional youth arts organizations possessing the potential to achieve regional, national or international visibility as evidenced by the organization’s current programs and structure; and demonstrating total prior year’s operating revenues of more than $500,000, (including in-kind services support not to exceed 25% of total cash operating revenues).

Category B: funds mid-sized semi-professional and professional youth arts organizations demonstrating operating revenues of between $200,000 and $500,000, for the last completed fiscal year (including in-kind services support not to exceed 25% of total cash operating revenues), and that employs at least one paid professional administrator.

Category C: funds small and/or developing youth arts organizations demonstrating cash operating revenues of between $50,000 and $200,000, for the last completed fiscal year.

Allowable grant expenditures:

  • Artistic, administrative, technical salary support and/or consultant fees
  • Honoraria
  • Direct program costs
  • Production costs
  • Equipment rental
  • Expendable supplies/materials
  • Purchase of equipment, computer hardware and/or software up to $2,000 (must prior approval by Department of Cultural Affairs staff)
  • Marketing
  • Printing
  • Publications
  • Space rental
  • In-County travel and transportation costs (such as field trip busses, taxis or shuttle services)
  • Equipment rental and personnel necessary to provide program accessibility as mandated by the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973 

GrantWatch ID#:

GrantWatch ID#: 139764

Estimated Size of Grant:

Category A Applicants: $125,000
Category B Applicants: $50,000
Category C Applicants: $25,000

Term of Contract:

Funded activities must take place within the County's fiscal year for which they are approved (October 1 - September 30).

Additional Eligibility Criteria:

To be eligible to apply, an organization must:
- Have as its primary purpose and function, as defined by the Articles of Incorporation and By-laws of the organization, the creation, performance, exhibition and/or presentation of the arts for children/youth, and/or, with children/youth on a year-round basis;
- Have a minimum consecutive three-year track record of providing a year-round season of youth arts activities for children/youth in Miami-Dade County;
- Include public access components in its programming, such as performances or exhibitions;
- Be legally incorporated in the State of Florida as not-for-profit, with designated tax-exempt status under section 501(c)(3) of the United States Internal Revenue Code. Applications from not-for-profit organizations designated tax-exempt under other subsections of 501(c) will be reviewed on a case-by-case basis. Proof of incorporation and IRS tax-exempt designation is required at the time of application;
- Not be a municipality or governmental entity;
- Not be an educational institution (such as a daycare/pre-school, school, college or university); and
- Not be a religious organization whose proposed programming, in whole or in part, is designed to promote religious or sectarian activities or to encourage the preference of a particular religion.

For information on Category A eligibility, see: https://www.miamidadearts.org/sites/default/files/files/inline/yam_gui_2021-2022.pdf#page=6

- Units of government and educational institutions such as schools, colleges and universities are not eligible to apply.
- Applications from educational institutions, non-arts, or service organizations and fiscal agents will not be accepted.

For a complete list of ineligible expenses, see: https://www.miamidadearts.org/sites/default/files/files/inline/yam_gui_2021-2022.pdf#page=8

Pre-proposal Conference:

Virtual Pre-Grant Workshops

YAM Pre-Grant Workshop #1
Tue, Feb 9, 2021 2:00 PM - 3:30 PM (EST)

YAM Pre-Grant Workshop #2
Thu, Feb 11, 2021 11:00 AM - 12:30 PM (EST)

YAM Pre-Grant Workshop #3
Thu, Feb 18, 2021 4:00 PM - 5:30 PM (EST)

To RSVP to attend one of the virtual YAM Pre-Grant Workshops, click here: https://www.miamidadearts.org/content/youth-arts-miami-yam-grants-program-workshop

Mandatory Pre-Application Requirements:

As stated in the Youth Arts Miami (YAM) grant guidelines, all applicants are REQUIRED to have a pre-grant submission consultation at least one week prior to the application deadline, either by telephone or by virtual platform (such as Zoom or GoTo Meeting) with the YAM program administrator before access will be granted to the online application. In addition, if you are a first-time applicant and/or a new staff member unfamiliar with SurveyMonkey Apply (SMA), your consultation will require additional time to cover system basics.

There are no exceptions to these requirements.

Pre-Application Information:

Program Timeline (dates and times are subject to change):
- Grant Funding Period: October 1, 2021 - September 30, 2022
- Applications Available: February 1, 2021
- Consultation Period with Department Staff: February 1 - March 1, 2021
- Courtesy Review Deadline: March 1, 2021, 11:59 PM
- Deadline: March 8, 2021, 11:59 PM
- Application Comments / Corrections Issued: April 8, 2021
- Revised / Final Application Due: April 15, 2021, 11:59 PM
- Panelist Site Visits: April 16, 2021 - May 13, 2021
- YAM Panel Meeting: May 14, 2021, 10:00 AM
- Cultural Affairs Council Approval: May 19, 2021
- Board of County Commissioners Approval: September 2021
- Award Notifications Issued: October/November 2021
- Availability of Grant Funds: No earlier than December 2021

- All applicants are required to schedule a pre-grant submission consultation at least one week prior to the application deadline, either by telephone or by virtual platform (such as Zoom or GoTo Meeting), with the YAM program administrator before access will be granted to the online application. For more information on this process, see: https://www.miamidadearts.org/sites/default/files/files/inline/yam_gui_2021-2022.pdf#page=3
- In addition, if you are a first-time applicant and/or a new staff member who is unfamiliar with SurveyMonkey Apply, your consultation appointment must be in person and will require additional time to cover system basics.
- To schedule your consultation, contact Francine Andersen.

- Applicants are strongly encouraged to complete the application process at least 3 business days in advance of the application deadline to ensure successful submittal.
- Organizations that fail to complete the entire two-step submittal process by this deadline will be locked out of the system and deemed ineligible. Applications submitted by any other means are not acceptable.

This program operates on an annual cycle, and applications are available and considered only once for each program-funding year (October 1 - September 30). Successful applicants to the Youth Arts Miami Grants Program may not receive funding in the same funding year from any other Department of Cultural Affairs annual operating support program or from the YEP or Community Grants programs.

Applicants must furnish a minimum $1 to $1 funding match in cash, or a combination of cash and in-kind contributions. In-kind contributions must not exceed 25% of the total cash operating revenues. The Youth Arts Miami Grants Program shall not be considered the sole source of funding for the proposed program. Applicants should thoroughly explore other funding in addition to seeking support from this program.

Additional funding is available to categories A and B. For more information on this funding, see: https://www.miamidadearts.org/sites/default/files/files/inline/yam_gui_2021-2022.pdf#page=9

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Contact: Francine M. Andersen
(305) 375-5024
fran@miamidade.gov

Miami-Dade County Department of Cultural Affairs
Stephen P. Clark Building
111 NW 1st Street, Suite 625
Miami, Fl 33128
Fax: 305.375.3068

URL for Full Text (RFP):

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