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CityArts Program

Grants to Illinois Arts and Cultural Nonprofits
in Eligible Regions for General Operations

Agency Type:

Local

Funding Source:

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Chicago Department of Cultural Affairs and Special Events (DCASE)

Conf. Date:

02/04/20

Deadline Date:

02/28/20 5:00 PM CST

Description:

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Grants to Illinois nonprofit arts and cultural organizations in eligible regions to support general operations and specific projects. Funding is intended to promote economic development and artistic excellence in the cultural sector. The grant program emphasizes community engagement, collaboration, innovation, and diversity in Chicago.

The CityArts Program will offer three types of grants:

  1. General Operating Grants for Large Arts & Culture Organizations: For organizations with an annual adjusted income over $2M
  2. General Operating Grants for Small Arts & Culture Organizations: For organizations with an annual adjusted income under $2M
  3. Project Grants in alignment with the Year of Chicago Music: For organizations of all budget sizes.

General operating support funds may be used for artistic, administrative and/or program activities including expenses such as salaries, marketing, insurance, supplies, professional services, fees and training. For additional information about the General Operating Grants, see: https://www.chicago.gov/content/dam/city/depts/dca/Grants/cityartsguidelinespacket20.pdf#page=4

Each year, DCASE selects a specific theme to create focus to their programming and bring energy to a shared goal among Chicago’s arts community. 2020 Project Grants will focus on this year’s theme – the Year of Chicago Music. All grant types are intended to further four Cultural Grants Program Priorities: Innovation, Community Engagement, Diversity & Equity, and Collaboration. Funded projects may include research projects, resource sharing initiatives, audience development initiatives and/or partnerships or programs that could serves as replicable models for the industry. 

DCASE defines sector-building projects as projects that have the potential to impact the Chicago Music sector at large by:

  • Developing replicable models for presenting, training, arts educaction, professional development, partnerships and/or collaborations across disciplines, sizes and sectors;
  • Developing collective strategies for presenting, marketing, branding, audience engagement, and/or artist development;
  • Documenting, celebrating, or preserving Chicago’s unique music legacy;
  • Conducting research studies with potential findings that could drive updates to business models, infrastructure, artistic concepts, or marketing strategies; and/or
  • Pooling or sharing resources, opportunities and information to increase accessibility, efficiency and equity in the industry.

For additional information about Project Grants, see: https://www.chicago.gov/content/dam/city/depts/dca/Grants/cityartsguidelinespacket20.pdf#page=10

GrantWatch ID#:

GrantWatch ID#: 140270

Number of Grants:

DCASE anticipate awarding 5 - 25 Project Grants in 2020, and will select 3-6 exceptional applicants to receive special grant awards beyond their request amounts. DCASE anticipates awarding between 5-10 General Operating Grant to Large Arts & Culture Organizations. The number of General Operating Grants for Small Arts & Culture Organizations will be contingent on the number of applications and available budget. DCASE made 142 general operating grants to small organizations in 2019.

Estimated Size of Grant:

General Operating Grants for Large Arts & Culture Organizations: Grant amounts ranging from $20,000 - $25,000 will be determined based on budget sizes and the strength of the applications.

General Operating Grants for Small Arts & Culture Organizations: This program will accept requests between $2,000 and $15,000. DCASE will not provide a general operating grant that is greater than 10% of an organization’s annual adjusted income from its most recently completed fiscal year (FY19) UNLESS the organization’s budget is less than $20,000. Grantees with budgets less than $20,000 will receive a $2,000 grant. DCASE may award larger or smaller grants than those requested by applicants based on the available budget and the strength of the application.

Foster Innovation: DCASE will select exceptional applicants to receive special grant awards beyond their request amounts in 2020.

Project Grants: Grants will range from $5,000 to $100,000. DCASE may award larger or smaller grants than those requested by applicants based on our available budget and the strength of the application. DCASE will not provide a Project Grant that is greater than 25% of an organization’s annual adjusted income from its most recently completed fiscal year (FY19).

Term of Contract:

Operating Grants: If awarded, all grant funds must be expended by the grantee between January 1, 2020 and December 31, 2020.

Project Grants: If awarded, all grant funds must be expended or deposited by the grantee during the grant term of January 1, 2020 - December 31, 2020, but it is allowable for the DCASE-funded portion of the project to take place any time during the grant period of January 1, 2020 - December 31, 2021. Grantees are likely to receive payment in October of 2020, but funds can also be used to reimburse the organization for expenses incurred earlier in 2020.

Additional Eligibility Criteria:

Nonprofit arts and culture organizations of all sizes can apply for general operating grants and project grants.

Organizations must:
-Have a primary mission to create, produce, present, provide, or support arts and culture services for the public.
-Work in one of the following disciplines: Architecture, Curatorial Arts/Museums, Dance, Design (includes Fashion, Industrial, and Costume), Interdisciplinary, Literary Arts, Media Arts and Film, Music, Performance Art, Photography, Public Art, Theater, Visual Arts OR serve as an arts service organization.
-Be a nonprofit, 501(c)3 organization incorporated in the State of Illinois for at least 12 months prior to applying (must have been incorporated as of January 1, 2017).
-Be a resident company in the city of Chicago with a valid street address (P.O. Boxes will not be accepted).
-Primarily serve the residents of the City of Chicago (demonstrate that, on average, half of all programming occurs within the City of Chicago limits).
-Be planning programing/activities open and available to the public during the 2020 calendar year.
- Organizations that received general operating support in 2017, 2018 and 2019 are required to take 2019 off from general operating support. Organizations can apply for a 2020 Project Grant even if they received CityArts support in 2017, 2018 and 2019.

Special eligibility criteria for general operating grants only: Organizations must not be receiving other significant support (cash or In Kind) from the City of Chicago or a City of Chicago Delegate Agency. Significant support is defined as more than $1M within the calendar year towards an organization’s annual budget.

If your organization is affiliated with a university and does not have its own 501(c)3, either your affiliate organization OR the university can apply, under the grant type appropriate for the applicant organization’s budget size. If the affiliate organization is applying, a statement of commitment must be supplied by the university.

DCASE is unable to pay grant funds to any organization with outstanding, existing debt with the City of Chicago. Please pay off or clear up any debt (parking tickets, water bills, etc.) prior to applying for a CityArts grant.

CASE CityArts funds cannot be used to support:
-Organizations with primary office addresses located outside of the city of Chicago.
-Organizations applying using a fiscal agent.
-Organizations applying on behalf of an organization/program for which they serve as a fiscalagent or fiscal sponsor.
-Social service organizations.
-For-profit organizations.
-Religious institutions.
-Public or governmental agencies.
-Schools or school districts.
-Athletic teams, social organizations, fraternal organizations.
-Individuals.

DCASE CityArts funds cannot be used to support:
- Capital improvements.
- The purchase of permanent, depreciable equipment valued at more than $5,000.
- 2018 or 2019 CityArts Grantees that have not completed the required Interim or Final Reports for their grants.

Grants will not be made in support of one-off performances, productions or events.

Pre-proposal Conference:

Informational/Training workshops will be conducted to assist organizations with information on how to apply and answer any questions with the Grants Team on the following dates:

January 28, 9:30–11:30am
CityArts Application Assistance Workshop
Claudia Cassidy Theatre, 2nd Floor North

February 3, 12–2pm
CityArts Application Assistance Workshop
Claudia Cassidy Theatre, 2nd Floor North

February 4, 5:30–7:30pm
CityArts Application Assistance Workshop
Claudia Cassidy Theatre, 2nd Floor North

February 13,9:30–11:30am
CityArts Application Assistance Workshop
Claudia Cassidy Theatre, 2nd Floor North

All Rooms are subject to change. Please check upon arrival at the Chicago Cultural Center.

To register for one of the workshops, click here:
https://www.eventbrite.com/e/dcase-cityarts-2020-grant-training-workshop-tickets-85834749045

Pre-Application Information:

Timeline:
-Application Assistance Workshops: Beginning January 28 (see above)
-Application Opens: January 20, 2020
-Application Deadline: February 28, 2020, 5:00 PM CST
-Notification of Results: July 2020
-Contracting Period: July - October 2020
-Payments Disbursed: October 2020

Eligible organizations are able to apply for both a General Operating grant AND a Project Grant in 2020. However, only a handful of the most exceptional applications will receive both grant types.

Organizations applying on behalf of a collaboration can apply for up to TWO Project Grants, if different collaborators are listed on each application.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Apply online for CityArts Project Grants: https://www.cybergrants.com/dcase/grants/CityArts2020Project

Apply online for a Small General Operating Grant (for organizations with an annual adjusted income under $2M): https://www.cybergrants.com/dcase/grants/CityArts2020Small

Apply online for a Large General Operating Grant (for organizations with an annual adjusted income over $2M): https://www.cybergrants.com/dcase/grants/CityArts2020Large

Kalena Chevalier, Program Director
Kalena.Chevalier@cityofchicago.org

Julie Partynski, Grants Administrator
Julie.Partynski@cityofchicago.org

URL for Full Text (RFP):

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