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Grants to Colorado Organizations for Projects that Improve Access to Historic Resources

CHRAB Historical Records Preservation Re-Grant Program


GrantWatch ID#

Funding Source
National Historical Publications and Records Commission (NHPRC) - Colorado Historical Records Advisory Board (CHRAB)
Array ( )

Geographic Focus
USA: Colorado

Important Dates
Deadline: 07/21/23 11:59 PM Save

Grant Description
Grants of $5,000 to Colorado organizations for activities that preserve historic resources. Funding is intended to support a broad range of projects to enhance access to specific materials having historic significance to the local area, region, or state. Funds may be used for a wide variety of projects, including digitization, preservation needs, disaster planning, improving accessibility to collections, and purchasing supplies.

Some special consideration will be given to institutions in previously underrepresented areas of the State of Colorado. A preference will be given to projects with a strong focus on digital accessibility and preservation.

Funded Projects:

The Commission funds projects that deal with the following kinds of historical source material:

  • Records of state, county, municipal, tribal, or other non-Federal units of government
  • Manuscripts, personal and family papers, or organizational and business archives
  • Collections of photographs, motion pictures, sound recordings, electronic records, and/or such visual materials as unpublished architectural, cartographic, and engineering drawings

The Commission funds projects that focus on the following activities authorized in the NHPRC statute:

  • Collecting, describing, preserving, compiling, and publishing (including microfilming and other forms of reproduction) documentary sources significant to the history of the United States
  • Implementing solutions to the challenges of preserving electronic records with permanent historical value
  • Conducting institutes and training and educational programs
  • Disseminating information about documentary sources through guides, directories, and other technical publications
  • Documentary editing and publishing; archival preservation and processing of records for access; developing or updating descriptive systems; creation and development of archival and records management programs; development of standards, tools, and techniques to advance the work of archivists, records managers, and documentary editors; and promotion of the use of records by teachers, students, and the public. 


Additional Eligibility Criteria
Grants will be awarded to eligible organizations and institutions in the State of Colorado.

Due to NHPRC guidelines, projects for digitizing newspapers will not be eligible for grant funding from CHRAB.

The Commission does not fund projects to undertake the following activities:
- To construct, renovate, furnish, or purchase a building or land
- To purchase manuscripts or other historical records
- To exhibit or conserve archaeological artifacts, museum objects, or works of art
- To undertake historical research apart from the editing of documentary publications
- To undertake an oral history project unrelated to Native Americans
- To catalog, acquire, or preserve books, periodicals, or other library materials
- To acquire, preserve, or describe art objects, sheet music, or other works primarily of value as works of art or entertainment
- To undertake a documentary editing project to publish the papers of someone who has been deceased for fewer than ten years
- To undertake an archival project centered on the papers of an appointed or elected public official who remains in major office, or is politically active, or the majority of whose papers have not yet been accessioned in a repository
- To undertake an arrangement, description, or preservation project in which the pertinent documents are privately owned or deposited in an institution subject to withdrawal upon demand for reasons other than requirements of law
- To undertake arrangement, description, or preservation projects involving Federal government records that are (a) in the custody of the National Archives and Records Administration (NARA), or (b) in the custody of some other Federal agency, or (c) have been deposited in a non-Federal institution without an agreement authorized by NARA. Many Federally funded activities not undertaken by the government itself produce documents that may in law be considered Federal records, including records produced under Federal contracts or grants. (Applicants with projects dealing with Federal records should speak further with the NHPRC staff.)

As part of its funding restrictions, the Commission has deemed ineligible those projects in which:
- A major portion of the processed documents will be kept closed to researchers for more than five years,
- Documents are not accessible to all qualified users on equal terms,
- It is the repository's policy to deny public access, or
- A repository charges fees for making available the materials in its holdings. However, reasonable fees may be charged for copying material or providing special services or facilities not provided to all researchers.

Pre-Application Information
Please submit the completed application by June 15th, 2022 at 11:59 PM.

Due to the success last year, CHRAB will be accepting draft applications prior to the final application date. A board member will review draft applications, provide feedback and suggest ways to improve your final application. Draft applications will be received for review until June 30th. Final applications are due July 21, 2023 at 11:59 PM, for consideration.

Applicants will be required to contribute the 25% matching or in-kind funds.

Project eligibility:

CHRAB ReGrant Application Instructional Video:

Number of Grants
Five grants will be awarded.

Estimated Size of Grant
Grants of $5,000 will be awarded.

Term of Contract
For Period August 1, 2023 through June 31, 2024

Contact Information
Apply online:

For questions, please email or call 303-866-5689.

Colorado State Archives
1313 Sherman St., Room 1B-20
Denver, CO 80203

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