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Grants to Illinois Agencies for the Purchase, Renovation,
and Replacement of School Food Service Equipment

National School Lunch Program (NSLP) Equipment Assistance Grant

Agency Type:


Funding Source:

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Illinois State Board of Education (ISBE)

Deadline Date:

01/14/22 4:00 PM


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Grants of up to $50,000 to Illinois agencies for the purchase, renovation, and replacement of school food service equipment in public and private schools. Funding is intended for equipment that will improve the quality of school meals, enhance or expand participation in school meals, and increase the safety of food served in the school meal programs.

The National School Lunch Program Equipment Assistance Grant program allocates funding, via a competitive grant process, to School Food Authorities with schools participating in the National School Lunch Program to purchase and/or renovate equipment needed to serve healthier meals; improve food safety; expand access to school meals; and to help support the establishment, maintenance, or expansion of the School Breakfast Program.

Funds will allow SFAs to purchase or renovate equipment needed to serve healthier school meals, improve food safety, and expand access to school meals.

Allowable expenditures for this grant include costs associated with:

  • Purchase of new equipment,
  • Renovation of existing equipment, and/or
  • Replacement of existing equipment.

Examples of equipment include, but are not limited to, refrigeration (reach-in or walk-in, if efficiently sized), preparation equipment (convection oven, combination oven, steamer, tilt skillet, food processor), serving line ( (effective flow and components, including merchandising), holding cabinet, dishwasher, shelving, salad bar, food transport carts, carriers, and point-of-sale system. 

SFAs are reminded that each unit must meet the federal definition of equipment as provided in 2 CFR 200.313: Equipment means tangible personal property having a useful life of more than one year and a per-unit acquisition cost that equals or exceeds the lesser of the capitalization level established by the non-federal entity for financial statement purposes, or $5,000. However, Congress has approved a lower threshold for the purchase of equipment made in this grant cycle; therefore, for this grant specifically, requested equipment must have a useful life of more than one year and a per-unit acquisition cost of at least $1,000.

GrantWatch ID#:

GrantWatch ID#: 143827

Estimated Total Program Funding:


Estimated Size of Grant:

Grant awards will range from a minimum of $1,000 to a maximum of $50,000 per SFA.

Term of Contract:

The grant period will begin no sooner than July 1, 2022, and will extend from the execution date of
the grant until no later than August 31, 2023.

Additional Eligibility Criteria:

All Illinois SFAs participating in the federally funded National School Lunch Program are eligible to submit an application for schools under their jurisdiction. An SFA is defined as a governing body that is responsible for the administration of one or more schools and has the legal authority to operate NSLP therein.

In addition, any SFA with a previously approved agreement on file to operate the National School Lunch Program (per 7 CFR 210.9(b)), and that would otherwise be operating NSLP in school year 2021-22, may continue to access NSLP Equipment Assistance Grants while utilizing the flexibilities granted under the Nationwide Waiver to Allow the Seamless Summer Option through School Year 2021-2022.

All SFAs meeting the above criteria are eligible to apply, but priority will be given in the following areas (based on prior school year data where applicable):
- Schools where 50 percent or more of the enrolled students are eligible for free or reduced-price meals;
- Schools that have not previously received a NSLP Equipment Assistance Grant within the last five years;
- Schools that also participate in the School Breakfast Program; and
- Schools that prepare meals on site using district-owned equipment or, through this grant, will be able to start preparing meals on site without a school-to-school agreement or vended or food service management contract

Unallowable costs include, but are not limited to:
- Remodeling of the food service area or cafeteria,
- Facility renovation or construction costs (building improvements),
- Administrative expenses,
- Indirect costs, and/or
- Set-asides for auditing services.

Pre-Application Information:

Deadline to apply is Friday Jan. 14, 2022, at 4 p.m.

It is anticipated that successful applicants will receive a notice of a potential award approximately 90 days after the end of the application period.

The State of Illinois Grant Accountability and Transparency Act (GATA) requires applicants to complete pre-qualification requirements before applying for any grant. This includes completion of the Grantee Registration and Pre-qualification process through the Illinois GATA Web Portal at

Successful grant applicants will be required to complete an FY 2023 Fiscal and Administrative Risk Assessment in the form of an Internal Controls Questionnaire (ICQ) available through the GATA Web Portal, an FY 2023 Organizational Risk Assessment through the ISBE Web Application Security system, and the FY 2023 Programmatic Risk Assessment that is found within the electronic Grant Management System budget. Grant awards will not be executed until the FY 2023 ICQ, Organizational Risk Assessment, and Programmatic Risk Assessment are completed.

Applicants must have a DUNS and a SAM registration.

All questions received, along with the responses provided, will be recorded in a Question & Answer document to ensure the information is made available to all potential applicants. Applicants are advised to review the Q & A document at the URL for Full Text (RFP) link below before submitting a proposal.

Monies spent prior to programmatic approval are done so at the applicant’s own risk.

Grant funds are provided on a reimbursement basis to SFAs receiving awards under this grant.

Get a DUNS number:
If you are not registered in SAM, you may do so at

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Submission Methods (choose one):

• Electronic Submission: Completed proposals submitted electronically should be scanned into PDF with all supporting documents and required signatures. The ISBE Attachment Manager is found at Choose [DURBIN, EMILY S] from the drop-down menu in Receiver Information. Submit the application using the button at the bottom of the page.

• Mailed Proposals: Mail the original signed application to Illinois State Board of Education, Attn: Emily Durbin, 100 North First Street (W-270), Springfield, IL 62777-0001 to ensure the NOFO/RFP response is in the ISBE offices no later than 4 p.m. January 14, 2022. It is advised to use certified mail with guaranteed delivery date and a return receipt requested.

Submit a question:

For more information regarding this NOFO/RFP, contact Emily Durbin at or call (217) 782-2491 or (800) 545-7892.

CFDA Number:


URL for Full Text (RFP):

Geographic Focus:

USA: Illinois

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