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City of Kingston Heritage Fund (CKHF) Project Grant

Grants to Ontario Cultural Heritage Nonprofits in
Eligible Locations for Project Support

Agency Type:

Foundation / Corporation

Funding Source:

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Kingston Association of Museums, Art Galleries and Historic Sites (KAM) - City of Kingston Heritage Fund (CKHF)

Conf. Date:


Deadline Date:

09/15/20 3:00 PM


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Grants of up to $20,000 to Ontario nonprofit cultural heritage organizations for project support in eligible locations. Funding is intended for both collaborative and organization-specific projects. Eligible initiatives must align with the organization's objectives and be within the Kingston community.

Cultural Heritage Sector Objectives

  1. Leverage municipal investments in museums, heritage projects, cultural groups and historical societies, to increase their profile, capacity, impact, relevance, and sustainability;
  2. Encourage the development and creation of innovative cultural heritage programming and initiatives that promote cultural vitality;
  3. Increase access to quality local cultural heritage activities;
  4. Support and promote the preservation, protection, documentation, and conservation of significant Kingston artifacts and archival materials;
  5. Develop the means of organizing, collecting, and interpreting Kingston’s stories, both tangible and intangible, and engaging the community at all levels of the process;
  6. Encourage collaboration with other orders of government, and the business and community sectors;
  7. Seek professional development opportunities that benefit the cultural heritage sector, in collaboration with other stakeholders; and
  8. Nurture the capacity and quality of heritage in Kingston, while fostering excellence.

Additionally, the City of Kingston's objectives can be found on page 3 of the Grant Guidelines.

GrantWatch ID#:

GrantWatch ID#: 146565

Estimated Size of Grant:

The City of Kingston as approved $396, 000 for the 2020-2021 grant cycle. Of this total, approximately 25% will be available for project grants. Both organization specific and collaborative projects may each be eligible to a maximum of $20,000 per successful application.

Term of Contract:

CKHF Project Grants are awarded for a term of one calendar year. Grants are to be spent during the organization’s 12-month fiscal year ending prior to 31 December 2021.

Additional Eligibility Criteria:

To be eligible to apply for a CKHF Project Grant, organizations must meet all the criteria listed below:
- Be in the City of Kingston;
- The applicant organization must be either:
-- Incorporated as a nonprofit cultural heritage organization: or
-- Incorporated as a distinct and discrete nonprofit entity organization created solely to support a cultural heritage organization or initiative. Examples of eligible supporting organizations include "Friends of..."; or,
-- Incorporated as a nonprofit, whose fundamental focus may not be cultural heritage exclusively, but whose project application is culturally or heritage based.
- Provide latest year-end financial statements.

Successful applicants will be required to provide proof of $5,000,000 liability insurance coverage prior to awarding of CKHF funds.

Collaborative projects involving multiple partners and organizations will be considered for CKHF Project Funding. To meet CKHF funding requirements, any incorporated non-profit or charitable organization (except for KAM) may agree to serve as the lead agency for a collaborative project. The following eligibility criteria must be met for all collaborative project applicants:
- All collaborants must be in the City of Kingston;
- Applications must identify the lead organization (responsible for signing and submitting the application), list partner agencies, and provide letters of support for the project from the partners;
- Applications must state the terms of the collaborative project, and the way the duties, and responsibilities for the project will be shared;
- Applications must identify the division of project costs and budget responsibilities, in addition to the distribution of any potential project deficit; and
- The lead organization assumes ultimate responsibility for providing proof of insurance, financial management, and for meeting the reporting requirements for the collaborative project.

An organization may submit an application for a project grant and may be a partner in a concurrent collaborative project grant application; however, that organization cannot be the lead in the collaborative project application.

Normally, the following organizations will not be eligible for CKHF Operating Grants:
- Academic units of publicly or privately funded educational institutions (Universities, Colleges, training centers, etc....);
- Organizations and activities outside the City of Kingston;
- Individuals
- For-profit organizations; or
- Cultural heritage institutions that are wholly owned and operated by senior levels of government.

Organizations currently receiving grant funding from the City of Kingston through sources other than CKHF are deemed ineligible to receive funding through CKHF for the duration of the grant agreement. In addition, City of Kingston Cultural Services and/or KAM permanent or contract staff may not hold a primary role with an organization applying to CKHF.

CKHF Operating Grant funding may not be used for the following:
- Major capital projects including, but not restricted to: the purchase of land, facility renovations, fixed equipment;
- To benefit a for-profit venture;
- Built heritage preservation projects;
- Refreshments;
- For fundraising events and/or to recover the cost of a deficit;
- To fund bursaries and/or scholarships;
- Retroactive funding for projects that have already occurred; or
- To pay staff salary related to the daily operations of a site/venue.

No grant will be made retroactively, or to fund deficits or shortfalls.

Pre-proposal Conference:

Grant writing workshop:
Thursday, July 16, 2020 - 10:00am to 11:30am via Zoom

This online workshop will explore best practices of project planning, funding application scripting, risk assessment, and measuring impact. Taking direction from the City of Kingston Heritage Fund objectives, this workshop will help develop the tools needed for a successful grant application.

Pre-application workshop:


Pre-Application Information:

Applications are due by 3 pm on Tuesday, September 15, 2020.

First time applicants are strongly encouraged to discuss their intention to apply for CKHF funding with KAM’s Grant Review Officer, prior to submitting an application.

Applications received in advance of the deadline will be reviewed for completeness and the Chair and/or the Grants Officer(s) may contact the applicant to ask for missing information. The applicant can submit additional materials up to the application deadline. KAM will notify all CKHF grant recipients of the results by email.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Email applications to:

Jamie McKenzie-Naish, CKHF Grant Review Officer
Office: (613) 507-4014

Kingston Association of Museums, Art Galleries and Historic Sites, Inc.
837 Princess St. Suite 203A
Kingston, ON K7L 1G8

URL for Full Text (RFP):

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