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Tourist Development Fund for Cultural Tourism – Category B

Grants to Palm Beach County, Florida Nonprofits
and Agencies for Arts and Cultural Events

Agency Type:

Local

Funding Source:

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Cultural Council of Palm Beach County

Deadline Date:

04/05/19 11:59 PM

Description:

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Grants to Palm Beach County, Florida nonprofit cultural and arts organizations and local agencies for cultural programming that will attract visitors to the area. New applicants must contact program staff prior to applying. Funding is intended for marketing and programming expenses for a regular season of programs open to the general public in Palm Beach County.

The Cultural Council and the Tourist Development Council seek to strengthen Palm Beach County as a cultural tourism destination by providing program support to cultural institutions that attract out of county visitors by offering arts and cultural programming that appeals to, and satisfies, tourists.

This grant program reimburses for the following allowable expenses:
A. Marketing personnel expenses directly related to the program (up to 50% of adjusted salary)
B. Outside professional artist services directly related to the program
C. Outside professional marketing and PR services
D. Other outside professional services directly related to the program
E. Space rental directly related to the program
F. Marketing and advertising expenses used on out of county marketing only
G. Outside artist travel, supplies, and other expenses directly related to the program

GrantWatch ID#:

GrantWatch ID#: 147533

Estimated Size of Grant:

The funding levels are as follows:
1. Organizations with operating revenues of $2 million or less, request 10% of operating revenues;
2. Organizations with operating revenues between $2,000,001 and 3 million, request $200,000;
3. Organizations with operating revenues between $3,000,001 and 5 million, request $250,000;
4. Organizations with operating revenues above $5 million request $300,000.

Term of Contract:

The grant period is October 1, 2019 through September 30, 2020.

Additional Eligibility Criteria:

Applicant must fulfill all of the following at time of application:

- Be a nonprofit organization, part of an organization, or unit of government which produces and/or presents a cultural program or festival.

- The organization must maintain a working office in Palm Beach County with one or more full-time, non-seasonal paid executive staff member(s).

- Have documented IRS nonprofit, tax-exempt status.

- Have completed, at minimum, two years of fiscal operation as a nonprofit organization in Palm Beach County and provide independent audited financial statements with an accountant’s unqualified opinion. Financial statements provided with an opinion that is other than unqualified may be accepted, subject to review by the grants panel.
- Provide the organization’s last completed independent certified financial audit which includes the auditor’s opinion and which reflects at least $1,175,000 threshold in operating revenues. Organizations with fiscal year ends between September 30 and December 31 that are unable to provide a timely FY 2018 audit must instead provide financial statements being reviewed for the FY 2018 audit along with an auditor’s letter stating the target completion date of audit. All applicants must have the FY 2018 audit submitted to the Cultural Council within six months of the applicant organization’s fiscal year end in order to remain eligible for funding.

Please Note: If applicant’s fiscal year-end is less than six months before the panel meets and an audit is not yet available, the applicant must submit year-end financial statements accompanied by a representation letter from management and by an independent auditor’s letter stating that the FY 2018 audit will be delivered to the Cultural Council by or before June 30, 2019. If audited financials show a material adverse change from the previous year’s audit, the grantee’s recommended award and contract will be subject to review.

- Show $100,000 or more in budgeted marketing expenses for proposed program and have documented records of at least 25,000 visitors to prior programs and/or festivals.

- Have a board of directors composed at least one-third of Palm Beach County residents which meets on a regular basis, at least once per quarter.

- Obtain by July 1, 2019 a Certificate of Insurance which verifies (1) general liability coverage with limits of not less than $500,000 each occurrence and (2) Palm Beach County Board of County Commissioners as additional insured for the period October 1, 2019–September 30, 2020. Said Certificate of Insurance shall provide for thirty (30) days written notice to the County prior to any material change or cancellation of coverage thereunder.

- Organizations will be subject to a grant reduction of 15% if reports or survey data were submitted after the due date.

- Commit to participate in the Cultural Council’s standardized biennial Audience Survey program once the grant period begins. The organization will commit resources to distribute and collect surveys (preferably by trained volunteers or staff) and input the data into a collection tool that will enable the organization to share its results with the other organizations in the field. The Audience Survey program must be conducted for the entire period October 1, 2020-September 30, 2021.

Disallowable Expenses:
https://www.palmbeachculture.com/wp-content/uploads/Category-B-Grant-Guideline-FY2019-2020-Final.pdf#page=9

Pre-proposal Conference:

Attendance at training is not mandatory, but strongly recommended. For organizations that participate in training, staff will provide feedback and an opportunity to make corrections to the application after it has been received. Organizations that opt out of the training will not have the opportunity to make any changes to their application once it has been received. All of staff’s findings that go uncorrected will be forwarded to the panel.

Live Training: Monday, March 4, 2019 10:00 AM at the Cultural Council.

Webinar: Will be available by Friday, March 8, 2019 on the Council’s website

Pre-Application Information:

Deadline for application is Friday, April 5, 2019 by 11:59 PM.

First time applicants and individuals new to the grant process must contact staff and attend a mandatory workshop for training and technical assistance prior to completing the application.

Applicants must match amount requested on a dollar-for-dollar basis by contributing or raising the same amount.

Organizations approved for funding will receive grant disbursements through a quarterly reimbursement process beginning October 1, 2019.

How to Apply Online - Grants FAQs:
https://www.palmbeachculture.com/our-impact/grant-programs/how-to-apply-online-grants-faqs/

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Apply Online:
https://www.grantinterface.com/Home/Logon?urlkey=ccpbc

To request any forms in a different format, or if you have specific questions about this grant program, please contact the Cultural Council Grants Department: grants@palmbeachculture.com or (561) 214‑8087.

Vicky Jackson, Grants Coordinator
(561) 214-8087
vjackson@palmbeachculture.com

Jan Rodusky, Chief Grants Officer
(561) 471-1513
jrodusky@palmbeachculture.com

URL for Full Text (RFP):

Geographic Focus:

USA: Florida: Palm Beach County

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