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Education for Homeless Children and Youth (EHCY) Program

Grants to California LEAs, COEs, and Charter Schools
for the Academic Engagement of Homeless Students

Agency Type:

State

Funding Source:

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California Department of Education (CDE)

Conf. Date:

11/08/17

LOI Date:

12/08/17

Deadline Date:

02/01/18 4:00 PM

Description:

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Grants to California local education agencies, county offices of education, and charter schools to ensure the academic engagement of children and youth experiencing homelessness. LOIs are due December 8. The purpose of this program is to ensure that homeless children and youth have equal access to the same free, appropriate public education as provided to all other children and youth. Eligible beneficiaries include preK-12 and adult students (ages 0-12).

On December 10, 2015, the Every Student Succeeds Act (ESSA) was signed, which reauthorized the Elementary and Secondary Education Act. The reauthorization of ESSA included the McKinney-Vento Homeless Assistance Act’s EHCY Grant Program, which has existed since 1987. The McKinney Vento Homeless Assistance Act incorporates many policies and practices that have proven successful at the local and state levels. The provisions of Title 42 of the United States Code (U.S.C.), Section 11431 et seq., are designed to improve the educational stability, access, support, and the academic achievement of children and youth who are homeless.

Here are some highlights of the McKinney-Vento Homeless Assistance Act’s requirements:

-Provide immediate enrollment of homeless children and youth who are not already enrolled. This includes reviewing and revising any laws, regulations, practices, or policies that may act as barriers to the enrollment, attendance, or success of homeless children and youth.

-Provide school stability for students experiencing homelessness by allowing them to remain in their school of origin when this is in the child’s or youth’s best interest and providing transportation to and from the student's school of origin at the parent’s/guardian’s or unaccompanied youth’s request.

-Ensure that homeless students are provided services in such a way that they are not isolated or stigmatized.

-Ensure that homeless liaisons and school personnel partake in professional development opportunities and other support to assist with identification, enrollment, and meeting the needs of homeless children and youth.

-Support coordination and collaboration between LEAs/COEs, community agencies, and existing programs to better serve homeless children, youth, and their families.

Since 1987, the CDE has administered federal McKinney-Vento Homeless Assistance Act program funds. These funds are used to provide grants to facilitate the identification, enrollment, attendance, and success in school for homeless children and youth. Based on legislation, grantees may use these funds for supplemental activities to carry out the purpose of the law. These activities can include:

1. Tutoring, supplemental instruction, and enriched educational services where needs are determined. These services should be linked to the achievement of the same challenging academic standards established for all children and youth.

2. Expedited evaluations of the strengths and needs of homeless children and youth, including need and eligibility for programs and services (Gifted and Talented Education, Special Education, English-Language Development, Vocational and Technical Education, school nutrition programs, etc.).

3. Professional development, which is required under ESSA, and other activities for educators and student services personnel to heighten their understanding and sensitivity to the needs of homeless children and youth, including the specific needs of runaway and homeless youths.

4. Referral services for homeless children and youth for medical, dental, mental, and other health services.

5. Assistance to defray the excess cost of transportation for homeless children and youth to attend school when not otherwise provided through other federal, state, or local funds.

6. Developmentally appropriate early childhood education programs not otherwise provided through federal, state, or local funding for preschool age homeless children.

7. Services and assistance to attract, engage, and retain homeless children and youth, including unaccompanied youths, in public school programs and services that are provided to all non-homeless children and youth.

8. Before- and after-school mentoring and summer programs that provide tutoring, homework assistance, and supervision of educational activities of homeless children and youth.

9. The payment of fees and other costs associated with tracking, obtaining, and transferring records necessary to enroll homeless children and youth in school.

10. Education and training for the parents/guardians of homeless children and youth about their rights and available resources.

11. Coordination between schools and agencies providing services to homeless children and youth.

12. Student services (including violence prevention counseling) and referrals for services.

13. Activities to address the particular needs of homeless children and youth that may arise from domestic violence.

14. The adaptation of space and purchase of supplies for any non-school facilities to provide services under this subsection.

15. School supplies, including those supplies to be distributed at shelters, temporary housing facilities, or other appropriate locations.

16. Other extraordinary or emergency assistance needed to enable homeless children and youth to attend school.

Funds for this program must be used to supplement (increase the level of services) and not supplant (replace) funds from other federal, state, and/or local sources. Services provided with grant funds shall not replace the regular academic program, but shall be designed to expand on or improve services provided as part of the LEA’s regular academic program. State or local funds may not be decreased or diverted for other uses because of the availability of these funds. Grantees must maintain documentation that clearly demonstrates the supplementary use of these funds.

GrantWatch ID#:

GrantWatch ID#: 148192

Estimated Total Program Funding:

$7,200,000

Estimated Size of Grant:

The maximum funding that can be requested is based on the number of enrolled homeless children and youth submitted in the 2016-17 CALPADS.

Maximum Funding Amounts:
-Enrollment of 50-100: $15,000
-Enrollment of 101-249: $25,000
-Enrollment of 250-499: $50,000
-Enrollment of 500-1,500: $75,000
-Enrollment of 1,501-2,500: $125,000
-Enrollment of 2,501-5,000: $175,000
-Enrollment over 5,000: $250,000

Term of Contract:

The project period will be from July 1, 2018, to June 30, 2021.

Based on receipt of federal allocations for the EHCY Grant Program, the CDE will issue a new grant award each fiscal year for each of the three years. The grant award period for each grant will run concurrent with the state fiscal year, beginning July 1 of each year and ending June 30 of the following year. The last year of funding during the three-year project period will be FY 2020-21. Grant funding beyond FY 2020-21 will be determined based on the results of a new RFA process.

Eligibility:

Additional Eligibility Criteria:

For the purpose of this grant, LEAs are defined as school districts, COEs, and direct-funded charter schools. All COEs and LEAs with at least 50 enrolled homeless children and youth are eligible and encouraged to apply for the EHCY Grant Program funds. For COEs, please use the total homeless enrollment, countywide.

The number of enrolled homeless children and youth should be consistent with the data that was submitted in the 2016–17 California Longitudinal Pupil Achievement Data System (CALPADS) End of Year submission. For those LEAs that do not have at least 50 enrolled homeless children and youth, a consortium of LEAs can be created to meet the application criteria. A consortium is a combination of LEAs including COEs.

LEAs that apply as a consortium must remain in the consortium for the entire three-year project period. One LEA in the consortium must serve as the lead. The lead LEA will be responsible for submitting the application, acting as the fiduciary agent, and compiling and submitting the consortium’s fiscal information to the CDE. Every individual LEA affiliated with the consortium is responsible for annually collecting and submitting required data on homeless children and youth. If a member chooses to leave the consortium, they will be defunded as of the date of their withdrawal.

COEs that apply are expected to serve all of the LEAs, including direct-funded charter schools, in the county, and the COE’s internal county-operated educational programs. COEs need to treat their COE county-operated educational programs as another LEA. ESSA requires that all homeless liaisons and school personnel participate in professional development opportunities regarding the requirements of homeless education programs. In addition to the authorized activities listed above, COEs must:

1. Use countywide homeless education data to target professional development activities, build awareness, and address the homeless education needs of LEAs in the county.

2. Provide professional development and technical assistance to all homeless liaisons within the county, including direct-funded charter schools.

3. Disseminate homeless education materials and resources to all community agencies, school districts, and organizations working with homeless children, youth, and their families.

4. Include what types of technical assistance, professional development, and other support the COE will provide to all the LEAs in the county within each question in the narrative.

EHCY grant funds cannot be used for the following:
-One-hundred percent of the homeless liaison’s salary
-Rental or mortgage assistance
-Utility bills
-Motel/hotel vouchers
-Prom expenses
-Yearbooks
-Entertainment such as tickets for sporting events, concerts, or shows
-Food that will be consumed outside the school day

To be eligible to receive an EHCY grant award, an LEA must annually meet the federal Maintenance of Effort (MOE) requirement specified Section 723(b)(3) of Subtitle B of Title VII of the McKinney-Vento Homeless Assistance Act. Please note that there are no available waivers that would allow an LEA that fails the MOE requirement to continue to receive EHCY grant funds during the affected FY.

Pre-proposal Conference:

The EHCY RFA webinar is scheduled for Wednesday, November 8, 2017, at 9:00 AM.

Pre-Application Information:

If an LEA intends to submit an application for the EHCY Program, a Letter of Intent must be submitted to the CDE no later than 5:00 PM, on Friday, December 8, 2017.

The application must be submitted in person or received by mail on or before (not postmarked by) Thursday, February 1, 2018, by 4:00 PM.

If you wish to hand deliver an application before the due date, please contact Leanne Wheeler (details below) to make arrangements.

Important Dates:
-EHCY RFA Webinar: Wednesday, November 8, 2017, at 9 a.m.
-EHCY Letter of Intent Due to the CDE: Friday, December 8, 2017, by 5 p.m.
-EHCY Application Due to the CDE: Thursday, February 1, 2018, by 4 p.m.
-EHCY Readers’ Conference Conducted by the CDE: Week of February 26, 2018
-Grant Award Notification Letter Mailed to the Subgrantees: After July 16, 2018

RFA:
https://www.cde.ca.gov/fg/fo/r8/homeless18rfa.asp

Resources for Homeless Children and Youth:
https://www.cde.ca.gov/sp/hs/cy/

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Program Contact:
Leanne Wheeler
916-319-0383
lwheeler@cde.ca.gov

Fiscal Contact:
Shoshannah Fuentes
916-319-0384
sfuentes@cde.ca.gov

Division Coordinated Student Support:
P: 916-319-0914
F: 916-319-0218

URL for Full Text (RFP):

Geographic Focus:

USA: California