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Emergency Medical and Trauma Services (EMTS) Provider Grant

Grants to Colorado Emergency Medical
Providers to Improve Services and Capacity

Agency Type:


Funding Source:

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Colorado Department of Public Health and Environment - Emergency Medical and Trauma Services Branch

Conf. Date:


Deadline Date:

02/15/18 5:00 PM


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Grants to Colorado emergency medical services providers to improve services throughout the state. Proposal categories include but are not limited to communications, EMS vehicles, EMS and trauma equipment, injury prevention data collection, recruitment and retention, and personnel and services.

The available categories are:

-Ambulance/other EMTS vehicle. Use this category to request an ambulance or a rescue vehicle. A vehicle data recorder is required for all new ambulances purchased through the grant program.

-Communications. Use this category to request radios, pagers and other communication system components.

-Data collection. Use this category to request laptops, desktops, servers, hardware and software for use in the statewide data collection program. You can also use this category to request data linking projects.

-Equipment. Use this category to request cardiac monitor-defibrillators, extrication equipment, training and education equipment, durable personal protective equipment for providers, pediatric equipment or other EMS and trauma equipment. This grant program does not fund disposables or fire-related equipment.

-Consolidated equipment. Applicants interested in coordinating or participating in a consolidated grant for physical goods, use this category. The organization coordinating the project must possess the administrative infrastructure and financial resources to effectively manage the project.

-Injury prevention. Use this category to request funds that address injury prevention needs where projects use evidence-based information for a community injury prevention or health and wellness initiative.

-Personnel and services. Use this category to request funds for personnel, salary and services. All grant funding ends June 30, 2018 so it is important to describe long-range sustainability in your narratives.

-Recruitment/retention. Use this category to request recruitment/retention projects.

-Other. Use this category if none of the above specific categories fit your request.

Certain provider grant categories allow for indirect rates of up to 10 percent of the project operational costs. These categories are injury prevention, personnel and services, recruitment and retention and other. Indirect amounts must be entered into the electronic grant application as a separate line item and are subject to review, evaluation and approval in conjunction with the entire grant request. Indirect rates cannot be applied to capital purchases and are also not allowed in the ambulance and other EMTS vehicle, communications, data collection or equipment categories.

Applicants may only request funding for a project once in each grant cycle. Duplicate requests to fund identical projects will be rejected. For example, an organization may not submit a request for equipment as an individual agency and request the same equipment as part of a consolidated equipment application.

GrantWatch ID#:

GrantWatch ID#: 150623

Term of Contract:

Awards will be issued following July 1, 2018. Funding will run until June 30, 2019. All projects must be completed and all items purchased and delivered by June 30, 2019.


  • Agency of the county or other local government
  • Institutions of Higher Education; IHE(s)
  • Nonprofits having a 501(c)(3) status with the IRS
  • Private institutions of higher education
  • Public and State controlled institutions of higher education
  • See RFP and/or Grant Guidelines for full eligibility

Additional Eligibility Criteria:

The provider grants program awards funds to emergency medical and trauma service providers.

These programs may not be used to fund any of the following:
-Land acquisition or the purchase, construction, renovation, maintenance or improvements to buildings and grounds
-Aircraft, fire apparatus, hazardous materials response vehicles, law enforcement vehicles, or vehicles used primarily for supervisory or administrative purposes
-Fire suppression equipment
-Disposable supplies (with per unit cost less than $100)
-Wage or salary costs for personnel while attending training or other educational offerings
-Uniforms and clothing (i.e. sweats, t-shirts, fire bunker gear)
-Promotional items (give-a-ways, pens, coffee cups, etc.) personal care services, personal travel or recreation (i.e. gift cards, ski passes, spa visits)
-Catering costs, alcoholic beverages or entertainment expenses
-Extended warranties or service contracts
-Any costs related to the writing of the grant
-Political expenses
-Any purchases made prior to the issuance of a fully executed contract or purchase order
-Any purchases made after a contract or purchase order expiration date

Pre-proposal Conference:

The department will hold regional grant workshops through out the month of January. Below is a listing of workshops currently scheduled around the state.

-ShowPlains to Peaks - Friday, January 12, 2018
-ShowMile-High - Thursday, January 18, 2018
-ShowCentral Mountains - Wednesday, January 24, 2018
-ShowSouthwest - Thursday, January 25, 2018
-ShowSan Luis Valley - Thursday, January 25, 2018
-ShowWestern - Friday, January 26, 2018

More information may be found here:

Pre-Application Information:

About $320,000 may be set aside this year to increase RETAC base funding leaving approximately $6.5 million for other provider grant awards.

A 50 percent cash match is required. Funds used to meet the applicant’s cash match requirement may not be state funds appropriated from the EMS account within the highway users tax fund through other mechanisms supported by the Emergency Medical and Trauma Services Branch. Monies used to provide the cash match must be documented as to their source and as compliant with this requirement. The value of existing infrastructure, trade-ins or other forms of in-kind services cannot be considered as matching funds for EMTS grants.

There is a financial waiver process for organizations that cannot meet the required 50 percent match. An organization that can demonstrate financial hardship may request to reduce the project match to 40%, 30%, 20% or 10%. The applicant is responsible for clearly demonstrating why the required 50 percent match cannot be met and must be able to provide current financial statements that support the waiver request: an income statement, a balance sheet and a budget.

EMS and trauma provider grant applications open Dec. 15, 2017 and are due Feb. 15, 2018, by 5:00 PM.

Financial waiver applications will be reviewed on Feb. 27, 2018. Regional hearings will take place in March and April, and state hearings will be held May 17-18, 2018. Public notice of awards will occur by June 30, and purchase orders or contracts for awards will be issued after July 1, 2018.

Awards are reimbursement-based.

Grant Hearing Schedule:

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Apply at:

CEMSIS portal technical help line, usernames and passwords:

Eric Schmidt

André Smith

RETAC Coordinators:

URL for Full Text (RFP):

Geographic Focus:

USA: Colorado

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