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Disaster Case Management (DCM) Program

Grants to Florida Nonprofits in Eligible Areas to Provide
Disaster Relief for Victims of Hurricane Michael

Agency Type:

State

Funding Source:

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Volunteer Florida

Deadline Date:

04/05/19 12:00 PM (noon) ET Receipt

Description:

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Grants to Florida nonprofit organizations in eligible areas to provide recovery assistance to disaster victims of the 2018 Hurricane Michael. Funding is intended to support the development and implementation of recovery plans jointly drafted by survivors and their case managers.

Grants are awarded to qualified service providers wishing to contract with Volunteer Florida to provide disaster case management services. The program is a time-limited process that involves a partnership between a case manager and a disaster survivor (also known as a “client”) to develop and carry out a Disaster Recovery Plan. This partnership provides the client with a single point of contact to facilitate access to a broad range of resources. The process involves an assessment of the client’s verified disaster-caused unmet needs, development of a goal-oriented plan that outlines the steps necessary to achieve recovery, organization and coordination of information on available resources that match the disaster-caused unmet needs, the monitoring of progress toward reaching the recovery plan goals, and when necessary, client advocacy.

Eligible counties are divided into 3 Provider Groups:
- Group 1: Bay County
- Group 2: Washington, Holmes, Jackson, and Calhoun Counties
- Group 3: Gulf, Liberty, Franklin, Gadsden, Leon, Wakulla, and Taylor Counties

Funds may be used for salaries, benefits, supplies, travel and certain contracted expenses. For more information about Allowable Costs, see https://www.volunteerflorida.org/wp-content/uploads/2019/03/RFP-Michael-updated-2.pdf#page=24.

GrantWatch ID#:

GrantWatch ID#: 151261

Estimated Total Program Funding:

$858,262

Estimated Size of Grant:

Allocation:
- Group 1: $488,650
- Group 2: $167,518
- Group 3: $201,519

Term of Contract:

Upon proposal approval, the term of this award shall commence with receipt of a signed original contract by Volunteer Florida and shall expire July 11, 2019, ninety (90) days from the original grant term with FEMA.

Additional Eligibility Criteria:

The non-Federal entity may sub-grant/contract with local providers directly or sub-grant/contract with a management entity to be responsible for managing local providers. Regardless of how the non-Federal entity chooses to manage the program, DCM Service Providers must adhere to the basic requirements listed below:

- Have experience managing Federal grant programs;
- Have experience providing disaster case management in an impacted area;
- Have no adverse or ongoing legal actions regarding the alleged or proven negative performance of their services, be neither suspended or barred from contracting with the Federal Government, and shall not be in a probation status with other Federal grant programs;
- Comply with all applicable Privacy Act requirements and individual confidentiality provisions;
- Comply with Federal and non-Federal entity disability and civil rights laws, requirements and provisions (including providing equal access and reasonable accommodations);
- Follow the grant management requirements; and
- Maintain grant project records for five (5) years after the end of the fiscal year that the grant agreement is finalized or until no longer needed, whichever comes sooner; and
- Be in good standing with the State of Florida and Volunteer Florida.

Additional Requirements include:

- Capacity to hire and manage requisite staff
- Demonstrated experience with fiscal accountability and records management
- Utilize the Coordinated Assistance Network (CAN) for information sharing, avoiding duplication of services, and required reporting
- Adhere to Disaster Case Management Program Guidance and the Florida Disaster Case Management Plan
- Provide Disaster Case Management training approved by Volunteer Florida for all staff within two (2) weeks of their hiring
- Have a system in place for the utilization and support of volunteers

For Unallowable Expenses, see https://www.volunteerflorida.org/wp-content/uploads/2019/03/RFP-Michael-updated-2.pdf#page=24.

Pre-Application Information:

Volunteer Florida will accept proposals until noon, 12:00 p.m., Eastern Time, Friday April 5, 2019. Proposals must be submitted via Volunteer Florida’s online system and must be uploaded by that time.

Timeline:
- March 6, 2019: Advertise and Release RFP
- March 13, 2019, 12:00 PM: Deadline to Submit Technical Questions
- March 15, 2019, 2:00 PM: Applicant Technical Assistance Call (Phone Number: 1-888-585-9008 Passcode: 721-648-83)
- March 26, 2019: Volunteer Florida Response to Questions
- April 5, 2019, 12:00 PM: Proposal Due Date
- April 12, 2019: Evaluation Committee Review Completed
- April 26, 2019: Award Notifications

A copy of the Applicant’s 501(c)(3) determination letter must be included with the application.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Submit the application through the online application portal for the appropriate group:

- Group 1: https://www.grantrequest.com/SID_2153?SA=SNA&FID=35470
- Group 2: https://www.grantrequest.com/SID_2153?SA=SNA&FID=35473
- Group 3: https://www.grantrequest.com/SID_2153?SA=SNA&FID=35474

Send questions to Christy@volunteerflorida.org.

Christy Rojas
Interim Emergency Management Director
Volunteer Florida
1545 Raymond Diehl Rd, Suite 250
Tallahassee, FL, 32308
Phone: 850-414-7400 x106
Fax: 850-921-5146

Submit technical questions to HurricaneMichael@volunteerflorida.org

Funding or Pin Number:

DR-4399-FL

URL for Full Text (RFP):

Geographic Focus:

USA: Florida: Bay, Washington, Holmes, Jackson, Calhoun, Gulf, Liberty, Franklin, Gadsden, Leon, Wakulla, and Taylor Counties