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Grants and In-Kind Services to British Columbia Arts and Cultural Nonprofits to Support Performing Arts Events

Theatre Rental Grant


GrantWatch ID#

Funding Source
City of Vancouver
Vancouver Civic Theatres
Array ( )

Geographic Focus
Canada:British Columbia: Vancouver;

Important Dates
Deadline: 04/05/23 11:59 PM Save

Grant Description
Grants and in-kind services to British Columbia professional nonprofit arts and cultural organizations in eligible locations to support performing arts events. Applicants must contact program staff prior to applying. Eligible applicants are those that offer public artistic programs and are based in Vancouver. The TRG program is an in-kind grant stream and offers assistance to applicants for some of the costs when using the Vancouver Civic Theaters.

Examples of these costs include Council approved rental rates, Front of House labor, in-house technical equipment, and some Technical labor (Head Carpenter, Head Electrician, and Head Sound). These grants support performing arts groups by providing access to well-equipped professional venues and to continue to support artists and bring content to the public in new ways (various access to VCT facilities, activating non-theatre space including lobbies and digital performance experiences).

Organizations may apply for this grant to rent:

  • The Orpheum
  • The Annex
  • Vancouver Playhouse
  • Queen Elizabeth Theatre

Eligible costs:

  • Venue rental fees
  • The services of IATSE/City of Vancouver Technicians at regular rates only
  • VCT Installed Camera, recording, and IMAG rental package (where available)
  • VCT Installed Projection system rental package (if necessary and where available)
  • Audience Services Staff for Live Stream/Recording events
  • Ancillary space staff costs - REFM, COV Tech and Audience Services (Plaza, lobbies, rehearsal halls, salons)

Applicants who are Deaf, hard of hearing, or live with a disability and need support to complete their grant applications can apply for additional funding to cover the costs of assistance from service providers.


Additional Eligibility Criteria
This program is for Vancouver-based, professional non-profit arts and cultural organizations that have a mission to develop, create, produce, present, and disseminate artistic work for the benefit of the arts sector, in any artistic discipline (i.e. Indigenous arts, community arts, dance, interdisciplinary, literary, media, multidisciplinary, music, theatre, visual arts).

There are three categories of cultural non-profit organizations eligible for the program.
1. Seasonal (large-scale) renters using the Civic Theatres as their primary venue.
2. Regular (generally mid-sized and small-scale) seasonal and festival renters using the Civic Theatres for annual/consistent uses as their primary or secondary venue.
3. Occasional renters using a Civic Theatres facility for their presentation or production two times per year or less.

To apply to this program, the organization must:
- Be a non-profit society, a community service co-op legally registered and in good standing with BC Registries and Services, a First Nations Band Council on whose unceded traditional homelands Vancouver sits, or a registered charity with the Canada Revenue Agency (CRA), Or
Groups that are not incorporated as registered non-profits, co-ops, or charities may contact staff to determine if an application in partnership with a registered non-profit society, co-op, charity or First Nations Band council is eligible
- First-time applicants must provide documentation of non-profit, registered or charitable status, e.g., Certificate of Incorporation
- Have an active presence in and deliver programs and services within Vancouver, or if led by either the xʷməθkʷəy̓ əm (Musqueam), Sḵwx̱wú7mesh (Squamish) and səlilwətaɬ (Tsleil-Waututh) peoples held in their traditional homelands
- Provide equitable access to programs and services
- Provide respectful and safe working conditions for artists, staff, volunteers and contractors
- Have an active Board of Directors comprised of volunteers that are representative of the mission and people served
- Comply with all applicable laws, governing acts, regulations, bylaws and guidelines, including obtaining any necessary licenses, permits or approvals required for the project
- Have skilled leadership, and be working with artists and creative collaborators with the relevant lived experience, permission, knowledge, skills, and expertise to lead and contribute to the work
- Aim to compensate artists, cultural practitioners, and project contributors at standard industry rates
- Have a mix of revenue sources (earned, private and public) for the project
- Provide financial statements signed by the Board for the most recently completed fiscal year, including a Balance Sheet and Income/Expense Statement

For ineligible organizations, costs, and activities, see

Pre-Application Information
Application Key Dates (subject to change):
- Access to Application Opens: Wednesday, March 1, 2023
- Applications Due: Wednesday, April 5, 2023, 11:59 pm
- Notification of Recommendation: Mid-May 2023
- 2023/2024 Theatre Rental Grant Season: September 1, 2023 to August 31, 2024

- Before applying: Contact the Vancouver Civic Theatres Theatre Rental Grant Administrator to confirm your organization's eligibility, check on venue availability, and complete a booking request form.
- If your group and project are eligible, you will be mailed an invitation to apply online.

Estimated Size of Grant
Application Assistance Funds: up to $500

Term of Contract
The event date(s) must fall within the eligible period of September 1, 2023 – August 31, 2024.

Contact Information

Peter Kendall, Vancouver Civic Theatres Theatre Rental Grant Administrator:
Phone: 604-665-3028

Applicants can contact for support with VanApply.

Vancouver Civic Theatres
649 Cambie Street
Vancouver, BC V6B 2P1

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