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2018 New York State Farm-to-School Program

Grants to New York Nonprofits, Agencies, and Schools
to Include Local Produce in K-12 Meal Programs

Agency Type:

State

Funding Source:

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New York State Department of Agriculture and Markets

Conf. Date:

09/12/18

Deadline Date:

10/01/18 4:00 PM

Description:

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Grants starting from $25,000 to New York nonprofits, government agencies, schools, and tribal organizations to include nutritious, locally grown produce in K-12 school cafeterias and meal plans. Funding is intended for projects which address the challenges that currently prevent schools from serving local farm produce.

Farm to School is the promotion and use of foods produced by local farmers in meals served in cafeterias of K-12 schools. Associations between farms and schools through the cafeteria and classroom can enhance the quality of food served.

While serving locally produced food in school cafeterias may seem simple, developing Farm-to-School connections highlights several challenges, particularly the lack of an established infrastructure or network of stakeholders that includes all the necessary parties: farmers, food service directors, food service contract management companies, food distributors, processors, agricultural organizations, and commodity organizations.

Other challenges include:

- Seasonality: Farmers plan their crops in January, long before schools making purchasing decisions and place bids for products in the summer. In addition, the summer growing season is when schools are not in session.

- Inconsistent quality, quantity, and sizing: schools need produce to be served in standard units and meet specifications.

- Processing and packaging: schools need vegetables and fruits to be processed and packaged in standard units.

- Bidding: sending and reviewing bids from individual farmers can be time-consuming and complex for school procurement and fiscal staff.

- Delivery/pick up: distribution can be complicated when purchasing from multiple growers.

- Lack of equipment and skills to store, prepare, and serve fresh produce procured for school meals programs.

Grant funds may be used for any of the following purposes directly related to completion of an eligible project, including but not limited to:

- Salaries and wages
- Contractor services
- Permanent physical/structural improvements
- Insurance and permits (excluding permit to operate a farmers’ market at proposed location)
- Transportation costs other than vehicle purchases which are not an eligible expense
- Supplies and equipment

Eligible equipment costs must be directly related to the eligible project.

GrantWatch ID#:

GrantWatch ID#: 162616

Estimated Total Program Funding:

$1,500,000

Estimated Size of Grant:

Grant awards may range from $25,000 to $100,000.

Term of Contract:

Proposed projects must be completed within two years of the contract start date.

Additional Eligibility Criteria:

Eligible applicants include:
- Government entities including public schools and public-school districts
- Charter schools (public charter schools are considered not-for-profit institutions and are therefore required to “prequalify” as a condition of applying for a grant)
- Not-for-profit organizations including schools
- Indian tribal organizations

Awardees from 2017 are not eligible to apply in this round of funding.

The following entities are not eligible to apply for funding:
- For-profit entities
- Individuals

Grant funds may not be used for the following:
- Purchase of food
- Purchase of a vehicle
- Purchase of cell phones
- Purchase of computer hardware and office equipment
- Salaries and wages unrelated to the proposal
- Costs associated with preparing an application
- Costs incurred prior to the award of a grant

Pre-proposal Conference:

A webinar for all potential applicants will be held on Wednesday, September 12 at 10:00 AM. Questions may be posed during the webinar.

Join the webinar here:
https://meetny.webex.com/meetny/j.php?MTID=m89583a77cce64bb0d1f5f85f40c80305

Pre-Application Information:

Proposals are due on October 1, 2018 at 4:00 PM.

New York State applicants must register in the Grants Gateway and establish users in the system prior to submitting an application.

All not-for-profit organizations that intend to submit a proposal in response to this RFP must also be pre-qualified prior to the submission of your proposal(s). If you have not pre-qualified with the Division of Budget by the time that you submit your proposal(s), each proposal you submit will be rejected and not considered for funding under this RFP. For more information regarding the pre-qualification process, please check the grants reform website here: https://grantsreform.ny.gov/Grantees for manuals, guides, and videos.

All questions must be submitted to Mr. Shattuck by 4:00 PM on September 18, 2018. Applicants must note that all clarifications are to be resolved prior to the submission of a proposal.

A list of questions about the program which are received from potential applicants, and answers to those questions, as well as any changes, additions or deletions to the RFP, will be posted in the “Funding Opportunities” section of the Department’s website, along with the electronic version of the RFP.

Questions and responses may be posted as questions are received. All questions and answers will be posted by September 21, 2018.

Once the contract is fully executed, grant funds will be disbursed on a reimbursement basis.

View this opportunity on Grants Gateway: https://grantsgateway.ny.gov/intelligrants_NYSGG//module/nysgg/goportal.aspx?NavItem1=4&ngoID=5001158

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Access the Grant Opportunity Portal here: https://grantsgateway.ny.gov/IntelliGrants_NYSGG/module/nysgg/goportal.aspx

All questions about this RFP must be submitted in writing (fax or e-mail) to:

William Shattuck
NYS Department of Agriculture and Markets
10B Airline Drive
Albany, NY 12235

Fax: (518) 457-2716
Email: william.shattuck@agriculture.ny.gov

Funding or Pin Number:

AGM01-FTS18-2018

URL for Full Text (RFP):

Geographic Focus:

USA: New York City;   New York