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Recreational Trails Program (RTP) Grant

Grants to Wyoming Agencies and Organizations to
Develop and Maintain Outdoor Recreational Areas

Agency Type:

State

Funding Source:

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Wyoming State Parks, Historic Sites and Trails (SPHST)

LOI Date:

09/19/18

Deadline Date:

12/03/18 Postmarked or received by midnight

Description:

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Grants of up to $50,000 to Wyoming local, State and federal agencies, and private organizations to develop and maintain recreational trails for all users. A pre-application must be submitted prior to the final application. Funding is available for environment and safety education projects as well as trail projects for motorized and non-motorized vehicles.

Eligible RTP Grant Uses

Permissible Uses for All Categories

Maintenance or Restoration of Existing Trails:
- Routine maintenance, restoration, or improvement of existing recreational trails; includes the grooming and maintenance of over-snow trails and the construction of required maintenance facilities.
- NOTE: Buy America requirements applies to iron and steel components permanently incorporated into the project when the total cost of all iron and/or steel components exceeds $2,500. If the total cost of iron and steel components exceeds $2,500, the iron and steel must be certified to be 100% ‘U.S. made’ iron and/or steel and the product must be assembled in the United States – certification letters from the manufacturer are required. If the total cost of iron and steel components is less than $2,500, the project is exempt from this requirement – which also requires a certification letter from the product’s manufacturer.

Development or Rehabilitation of Trailside and Trailhead Facilities and Trail Linkages:
- Trailside or trailhead facilities include parking areas, shelters, toilets, signing, information kiosks, benches and tables); must be in direct conjunction with the use of a recreational trail and not be in a park setting.
- Trail linkages are short trail segments which provide a direct link to trails or trailheads.
- NOTE: Buy America requirements applies to iron and steel components permanently incorporated into the project when the total cost of all iron and/or steel components exceeds $2,500. If the total cost of iron and steel components exceeds $2,500, the iron and steel must be certified to be 100% ‘U.S. made’ iron and/or steel and the product must be assembled in the United States – certification letters from the manufacturer are required. If the total cost of iron and steel components is less than $2,500, the project is exempt from this requirement – which also requires a certification letter from the product’s manufacturer.

Construction of New Trails
- Allowed only as otherwise permissible under other law and as required by SCORP;
- Construction of new trails across federal lands must be approved by the federal agency or agencies with jurisdiction over the impacted lands; approval contingent upon compliance by the Federal agency with all applicable laws, including the National Environmental Policy Act (NEPA), Forest Rangeland Renewable Resources Planning Act, and Federal Land Policy and Management Act.
- NOTE: Buy America requirements applies to iron and steel components permanently incorporated into the project when the total cost of all iron and/or steel components exceeds $2,500. If the total cost of iron and steel components exceeds $2,500, the iron and steel must be certified to be 100% ‘U.S. made’ iron and/or steel and the product must be assembled in the United States – certification letters from the manufacturer are required. If the total cost of iron and steel components is less than $2,500, the project is exempt from this requirement – which also requires a certification letter from the product’s manufacturer.

Acquisition of Easements or Fee Title to Property
- Acquisition of easement or fee title applies only to trails or trail corridors;
- Fee simple title to the property must be from a willing seller, and only when the trail access objective cannot be accomplished by an easement or other means.

Community Trail or Pathway – Construction or Maintenance
- ‘Community Trail’ means any trail, greenway or other pathway located within the boundaries of a city or town.
- Construction or maintenance includes all trail-related work including trailheads and trailside facilities.
- Projects located solely within a community park setting are not eligible.

Permissible Uses for Only Motorized and Diversified Categories

Purchase or Lease of Recreational Trail Construction or Maintenance Equipment:
- NOTE: While the purchase of equipment through Non-Motorized category projects is not allowable, the rental or lease of trail construction or maintenance equipment may be permitted within specific Non-Motorized category projects when the need is justified – but only for the length and scope of the specific project and only when clearly specified within Exhibit B’s line item budget.
- NOTE: Buy America requirements applies to iron and steel components permanently incorporated into the project when the total cost of all iron and/or steel components exceeds $2,500. If the total cost of iron and steel components exceeds $2,500, the iron and steel must be certified to be 100% ‘U.S. made’ iron and/or steel and the product must be assembled in the United States – certification letters from the manufacturer are required. If the total cost of iron and steel components is less than $2,500, the project is exempt from this requirement – which also requires a certification letter from the product’s manufacturer.

Safety or Environmental Protection Education Programs
- Must be a trail-related safety or environmental education project. On-trail projects could include educational kiosks, signing, or safety patrols; off-trail projects could include educational training, brochures, or displays. Is subject to the 5% cap.

Wyoming Statewide Trails Plan’s Priorities
The primary vision and goal set forth by this document is to “provide diverse recreational opportunities for all trail users while encouraging responsible use, promoting resource protection, and ensuring access.” Projects that accomplish this goal through the following methods will be considered to be in alliance with the Wyoming Statewide Trails Plan:
1. Encourage collaboration to enhance partnerships between agencies and with users.
2. Promote educational awareness that encourages responsible use and promotes resource protection.
3. Identify and protect existing and potential trail opportunities and access.
4. Secure funding resources for the development, maintenance and management of trails.
5. Develop new trails that are designed to enhance user experience and develop loops or link communities, services, features and other trail systems.
6. Mitigate trail impact on the natural environment through a redesign, relocation, and reconstruction.
7. Provide regular maintenance of existing trails.
8. Consider social and economic impacts of trails.

Wyoming State Trails Program: Motorized Trails Section 5-Year Plan (2018-2022) Priorities
The Wyoming State Trails Program is charged with 1) operation of the State Snowmobile Trails Program, 2) operation of the State Off-Road Recreational Vehicle (ORV) Program, 3) facilitation of non-motorized trail opportunities, 4) coordination of Wyoming Trails Advisory Council activities and 5) facilitation of the effective use of RTP Grant funds. To this end RTP projects, as applicable, must further goals and priorities which have been identified for the State Snowmobile and State ORV Trail Programs as follows:

Snowmobile Program Goals and Objectives that Potentially Relate to RTP Grant Projects
- Protect and enhance access for snowmobiling.
- Manage snowmobile trail grooming to provide safe, high-quality trails in the most efficient, cost-effective manner.
- Manage snowmobile trail signing to provide trails that are safe and easy to follow.
- Provide appropriate facilities and infrastructure for snowmobile visitor management.
- Provide off-season snowmobile trail route maintenance and improvement to ensure trail routes can be effectively groomed.
- Deliver snowmobile education materials and services that promote Wyoming’s snowmobiling opportunities; proper understanding of Wyoming’s snowmobiling laws and operating requirements; safe and ethical operation, and information about key management issues, as appropriate.

ORV Program Goals and Objectives that Potentially Relate to RTP Grant Projects
- Protect and enhance access for ORV recreation.
- Manage ORV trail signing to provide trails that are safe and easy to follow.
- Perform regular ORV trail maintenance and improvement.
- Deliver ORV education materials and services that promote Wyoming ORV opportunities, safe and ethical operation, and a proper understanding of Wyoming ORV laws, operating requirements and management issues.
- Conduct ORV Program monitoring.

GrantWatch ID#:

GrantWatch ID#: 163673

Estimated Total Program Funding:

$1,459,731

Estimated Size of Grant:

The maximum trail grant amount for Non-Motorized projects is $50,000, unless pre-approved for a higher amount by the STP Manager prior to final application submittal.

Term of Contract:

The actual Start Date is dependent on a Notice to Proceed, which will likely not occur until at least April 2019. Project completion within one year of Notice to Proceed is preferred and within two years is required.

Additional Eligibility Criteria:

RTP grants are available to local, state or federal agencies, and qualifying private organizations who meet the following requirements:
1. Have been approved by STP through pre-screening to act as a local project Co-Sponsor.
2. Are in ‘good standing’ with the Wyoming RTP Program (no outstanding projects with unresolved issues or previous defaults);
3. Have identified a need which corresponds to one of the eligible activities;
4. Have the financial resources required to front all project costs with full or partial reimbursement occurring from RTP after project completion and also prove to be a favorable risk assessment;
5. Have identified a methodology and funding for long-term operation and maintenance of the project;
6. Can assure continuing public access to the project; and
7. Have the ability to manage all required recordkeeping and paperwork associated with this grant project.

Project sponsors must also be able to answer “yes” to the following:

1. Is the project compatible with all appropriate land use plans?
2. Is the proposed construction or maintenance time schedule realistic?
3. Can you provide sufficient detail for the Budget Summary Sheet in the application?
4. Has there been public input into the planning of this project?
5. Is the project compatible with Section 504 of the Rehabilitation Act of 1973 (Handicapped Accessibility)?

Non-eligible uses:

- Condemnation of any kind of interest in property;
- Construction of any recreational trail on Bureau of Land Management or National Forest System lands for motorized uses, unless such lands have been allocated for uses other than wilderness or wilderness study area by an approved agency resource management plan or have been released to uses other than wilderness by an Act of Congress; or such construction is otherwise consistent with the management direction in such approved land and resource management plan;
- Upgrading, expanding or otherwise facilitating motorized use or access to trails predominately used by non-motorized trail users, and as of May 1, 1991, motorized use is either prohibited or has not occurred;
- Planning, engineering, and design work are not eligible uses of grant funds as stand-alone projects. However, this work may be eligible for up to 15 percent of a project’s total cost as match when costs are incurred less than 18 months prior to or after the RTP grant contract document is fully executed (Example: $50,000 new trail construction project could include up to $7,500 in planning or engineering costs);
- Law enforcement;
- The purchase of trail construction or maintenance equipment through Non-Motorized category projects;
- The purchase of any trail construction or maintenance equipment which is not used exclusively for trail or trailhead construction or maintenance (no secondary use permitted other than on trail-related work);
- Facilities (shelters, toilets, picnic tables, benches, etc.) located in park settings which are not clearly and solely for the benefit of trail users versus an enhancement for park users;
- Landscaping at trailheads or along trail corridors, unless there is a clear utilitarian purpose such as to provide a screen or buffer between the trail and documented adjacent landowner issues.

Pre-Application Information:

Project Co-Sponsorship Deadline
Since all projects must technically be sponsored by STP under Programmatic Match management, local agencies or organizations wishing to pursue local non-state projects are required to pre-coordinate their proposed project with STP (see #2: ‘100% Trails Program Sponsored’ on pages 2-3 of the attached guidelines PDF). The deadline to complete this mandatory, advance pre-application coordination (approval from STP to proceed with preparation of a final application) is September 19, 2018.

All parties interested in a project Co-Sponsorship MUST submit a fully completed ‘Co-Sponsorship Request Form’ to STP, Forms should be sent electronically to State Trails Program Manager Ron McKinney with a copy to Kim Raap. Failure to contact and receive Co-Sponsorship approval from STP will result in no co-sponsorship and no possibility of an RTP grant award. Co-Sponsorship approval does not mean project approval; rather only that the project has cleared Step 1 in the overall RTP application process and that the approved co-sponsor can proceed to the preparation of a full application for competition against all other approved state-sponsored and co-sponsored projects.

Co-Sponsorship requests will be pre-screened by STP in respect to: 1) project eligibility, 2) potential co-sponsor’s ability to successfully manage the project, 3) whether the proposed project addresses planning requirements and statewide priority needs, 4) the total volume of requests received compared to available funding, 5) potential for the project to contribute Programmatic Match and be completed within one year, and 6) the likelihood of the project successfully competing for funding given its ‘Priority Multiplier. Consequently, it is unlikely that all co-sponsorship requests will be approved.

Applications must be received or be postmarked by midnight December 3, 2018.

The federally required 20% cash match is provided programmatically in Wyoming through SPHST. Consequently, non-SPHST projects are generally not required to provide any cost-sharing match and receive 100% funding if selected for RTP grant funding.

All project sponsors must be registered with Dun and Bradstreet and have a DUNS number; Wyoming requires that applicants meet this requirement prior to applying for RTP funding. Registration is free at http://www.dnb.com.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Submit applications to tracy.williams@wyo.gov.

Also submit three (3) complete original paper applications by mail to:
Department of State Parks and Cultural Resources, Attention: Tracy Williams
Barrett Building 4th Floor
2301 Central Ave.
Cheyenne, WY, 82002

Primary contact for RTP policy or procedure questions:
Tracy Williams, Grant Administrator
Tracy.Williams@wyo.gov
307-777-8681

STP project co-sponsorship approval:
Ron McKinney, State Trails Program (STP) Manager
ron.mckinney@wyo.gov
307-332-5036

Contact for STP project co-sponsorship requests and coordination
Kim Raap, STP Consultant
Trailswork@aol.com
605-371-9799

URL for Full Text (RFP):

Geographic Focus:

USA: Wyoming