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British Columbia History Digitization Program (BCHDP)

Matching Grants to British Columbia Organizations, Agencies,
and IHEs to Increase Digital Access to Historical Resources

Agency Type:

Foundation / Corporation

Funding Source:

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University of British Columbia, Irving K. Barber Learning Centre

Deadline Date:



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Matching grants of up to $15,000 to British Columbia organizations, agencies, and IHEs for digitization projects that result in free online access to local historical material. Eligible applicants for this grant program include museums, libraries, historical societies, archives, and post-secondary institutions.

Eligible Expenses:
- Salaries and Wages
- Equipment and Software Costs
- Professional/consultant fees and services
- Project Management

Applications to the British Columbia History Digitization Program (BCHPD) must meet the following criteria:
- Propose the digitization of unique British Columbia content
- Focus on the needs of users interested in British Columbia
- Demonstrate that the applicant owns or has cleared copyright to allow for the digitization of material
- Propose a new project or a new portion of an existing project

GrantWatch ID#:

GrantWatch ID#: 165215

Estimated Size of Grant:

The Learning Centre will provide matching financial contributions for digitization projects to a yearly maximum of $15,000 per applicant.

Additional Eligibility Criteria:

The British Columbia History Digitization Program welcomes applications from private or public institutions and agencies that have the preservation of historical British Columbia materials as part of their mandate. This includes, but is not necessarily limited to, libraries, archives, museums, historical societies and post-secondary institutions. Applications are welcomed from institutions of all sizes.

Pre-Application Information:

The application submission deadline is Monday December 11, 2017.
See Supporting Documents to download application.

Annual Cycle:
October - Release of application forms and guidelines
December - Deadline for applications; Interim reports due.
February - Adjucation of applications
March - Notification of status goes out to all applicants
May - Successful applicants begin projects; final reports due.

For assistance or clarification on completing the application, please contact the Coordinator.

Applicant Information:

Institutions submitting more than one application should rank their submissions in order of priority.

The applicant cash contribution to the project must equal at 'least' 50% of the funds requested. Applicant contribution may not include:
- ‘Overhead’ costs that would have been incurred had the project not gone ahead
- Contributions occurring after the project completion date or before the project start date
- Project administrative costs in excess of 5% of the total project costs
- Sources of funding that cannot be confirmed by January 15, 2018
- Hardware and software purchased prior to the application
- In-kind contributions made by a third party (i.e. not the applicant)
- Marketing/promotional/publicity costs

While the applicant’s in-kind contribution is not mandated at a specified amount, evidence of an organization's commitment to the project through the direct participation of existing staff representing an in-kind contribution would strengthen the application.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Completed applications (signed, scanned to pdf) will be accepted electronically via email to:
Eirian Vining, Coordinator
BC History Digitization Program

Irving K. Barber Learning Centre
UBC Library, Vancouver Campus
1961 East Mall
Vancouver, BC Canada V6T 1Z1

URL for Full Text (RFP):

Geographic Focus:

Canada: British Columbia