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Grants to Indiana Local Agencies, Railroads, and Port Authorities to Improve Railroad Crossings at Highways

Railroad Grade Crossing Fund (RRGCF)


GrantWatch ID#

Funding Source
Indiana Department of Transportation
Array ( )

Geographic Focus
USA: Indiana

Important Dates
Deadline: 07/28/23 5:00 PM DST Save

Grant Description
Grants of up to $75,000 to Indiana government agencies as well as Class II and III railroads and port authorities to improve safety at railroad crossings. Funding is intended for improvements and upgrades to passive crossings that utilize non-train-activated warning devices, including stop signs and crossbuck barriers.

The “Other Safety Improvement” (OSI) program is a component of the RRGCF and allows for additional flexibility in the types of projects that can be applied for to enhance safety at public rail-highway intersections in accordance with the Indiana MUTCD. 

Projects eligible for funding through the RRGCF – OSI consist of railroad crossing safety improvement projects at active and passively warned crossings including but not limited to:

  • Local Public Agencies:
    • Median barriers at gated crossings
    • Pavement markings on asphalt roads (includes stop bars)
    • Signage (advance warning, number of tracks)
    • Stop signs are eligible, provided their installation follows guidelines outlined in the federal MUTCD
    • Other safety improvements (50% match) measures may include support for locally sponsored efforts to install lights, gates, or installation of gates at crossings that currently have lights
    • Illumination – cost includes installation only, not continued maintenance/utility costs
  • Railroads and Port Authorities:
    • LED – upgrade existing incandescent bulbs to LED. The cost of the light fixture, casing, and installation are eligible for reimbursement
    • Signage – cross-buck assembly (includes retro-reflective tape and post); the number of track signs.  Note: ENS Signs are not an eligible signage project
    • Sight Obstruction Removal – in accordance with Indiana Code 8-6-7.6. Costs associated with equipment usage, rental, contractor labor, and material may be reimbursable. This project will require a 50% match by the applicant. Photos of the proposed area must be included as part of the application
    • Crossing surface maintenance – Funding is limited to two crossings per fiscal year and will require a 50% contribution by the applicant. Note: Internal railroad labor can only go toward the railroad's proportional share of the total project cost of any project.


Additional Eligibility Criteria
Local Public Agencies, such as cities, towns, and counties, are eligible to apply, as are Class II and Class III Railroads and Port Authorities.

Class I railroads are not eligible.

Pre-Application Information
- Solicitation Posted On Website: June 19, 2023
- RRGCF Application Deadline: July 28, 2023, 5 pm Eastern
- Selection Meeting: Mid-August 2023
- Grant Agreement Signatory Process: Sept./Oct., 2023
- Notices to Proceed: December 2023

Grants are paid on a reimbursement basis. A 50% contribution by the applicant is required at all funding levels.

Estimated Size of Grant
The maximum grant award available to any LPA, Railroad, or Port Authority is $55,000. The only exception is railroads that agree to resurface three crossings within the fiscal year may apply for $75,000.

Term of Contract
Project Period: 18-month maximum duration

Contact Information
Apply online:

Direct questions to the Senior Rail Planner at

Requests for time extensions for good cause should be forwarded to the email address above or to:
Eric Powell, Senior Rail Planner
Indiana Department of Transportation
100 N. Senate Ave, N758-MM
Indianapolis, IN 46204-2228

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