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Community Arts Project Support (CAPS) Grant

Grants to West Virginia Nonprofits, Agencies, and
Schools for Public Arts Presentations and Exhibitions

Agency Type:


Funding Source:

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West Virginia Division of Culture and History (WVDCH) - West Virginia Commission on the Arts (WVCA)

LOI Date:


Deadline Date:

03/01/19 Postmark


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Grants of up to $20,000 to West Virginia nonprofit arts organizations, government agencies, and school boards to provide the public with opportunities to engage with the arts. Sub-categories include presenting artists, performing arts, visual arts, media arts, and folk/traditional arts. Applicants must submit an LOI prior to submitting a full application.

Examples of Eligible Projects:
-Presenting a concert series
-Presenting a traveling exhibition in a local space
-Hosting a juried exhibition of West Virginia artists
-Documenting a unique West Virginia tradition on film
-Creating new works in dance or theater to share with West Virginia audiences
-Engaging artists in producing existing works of art in theater, dance or music
-Presenting traditional art, music, dance, songs and stories of West Virginia in a performance or exhibition that contribute to the public understanding of West Virginia folk and traditional art.

Applicants may request:
-Up to 50% for artist fees and travel costs for national, regional and in-state groups or individuals, including literary, visual, media and folk and traditional artists. All artist fees require contracts, signed and dated with the date of the service and amount owed. All travel costs not included in artist contracts require documentation of quotes.
-Restrictions: Artist contracts $8,000 or more are funded at 33%. Support for avocational groups is limited to 50% of travel costs only pending documentation of two years of public performance history. Projects involving the presentation of a touring West Virginia theater company, dance company or orchestra at a second location for a performance originating in the home community of the touring group (run-out performances) are eligible for support for no more than three run-out performances per fiscal year; assistance for associated travel costs is limited to $4,000 per event.

Music, theater and dance groups producing new works of arts may request:
-Up to 50% of unique production costs, including guest artist fees, set design, special technical requirements, educational materials, dramaturgy consultation and other similar expenses.
Additional required submissions:
-A timeline for completion of new works of music, theater and dance
-Explanation of special technical requirements for new works of music, theater and dance

Music, theater and dance groups producing existing works of arts may request:
-Up to 50% of performance and technical artist fees, including choreographers, directors, music directors, and scenic, costume, lighting, sound and set designers, paid by producing organizations.
-Restrictions: Permanent company artists and full-time employees are not eligible.

CAPS offers the following financial support for presenting a visual arts exhibition or performance:
-Up to 50% of artist fees for guest artists, lecturers, performers and curators involved in exhibitions, visual arts programming and artist residencies, including artist fees for the production or presentation of temporary, unsalable artworks such as performance or installation art. Other eligible costs include exhibition rental, one-way shipping, special installation costs, insurance and security.
-Restrictions: Maximum funding level is $10,000 per exhibit

CAPS offers the following financial support for presenting juried exhibitions:
-Up to 50% of juror fees and travel, prospectus, installation, catalogs involving West Virginia artists only and award monies.
-Restrictions: Juried exhibitions must be open statewide and made up of works selected by a minimum of one out-of-state juror. Juried exhibitions also must be announced publicly to all West Virginia artists through a prospectus that provides information necessary to artist participation, including eligibility requirements, names and bios of juror(s) and award amounts. A sample prospectus must be included with the application.

Additional required submissions:
-Sample exhibition prospectus

CAPS offers the following financial support for producing media arts projects:
-Up to $10,000 for artist fees, production, post-production (editing) and presenting costs. Priority is given to projects that celebrate West Virginia’s artistic resources or document a community culture, ethnic group or artistic asset of the state.
-Restrictions: The project must be out of the regular scope of work for the organization and organizations may not request support for current professional staff.

Additional required documentation for production and post-production costs:
-An abstract or outline of the proposed work
-A maximum 10-minute sample of work documenting the professional artistic staff involved in producing the project
-Resumes and background information on the artistic staff

Additional required documentation for presentation costs:
-List of media works to be presented
-Summary of the works to be presented
-Presentation schedule

GrantWatch ID#:

GrantWatch ID#: 168940

Estimated Size of Grant:

Organizations are eligible to receive no more than $20,000 per fiscal year for programming costs. Staffing support is considered separately and is not part of the $20,000 cap.

Term of Contract:

Projects may occur July 1, 2019 - June 30, 2020.

Additional Eligibility Criteria:

Who may apply:
-West Virginia organizations with arts-related missions registered as a 501 (c) (3)
-An agency of municipal or county government, including county school boards, which serves as the fiscal agent of an arts or history organization

Applicants must have:
-Been in existence for at least a year
-Submitted all final reports in conjunction with previous WVDCH/WVCA Arts grants
-Are in good standing with the West Virginia Secretary of State’s office.

Not Eligible:
-A private individual or group, or any for-profit organization
-Artist fees for permanent company artists and full-time employees.
-Projects that take place outside of West Virginia
-Performances not available to the general public.
-Program that have sectarian purposes.
-Expenses incurred before the starting date of the grant funding cycle.

Permanent company artists and full-time employees are not eligible for existing works.

Pre-Application Information:

First-time applicants are encouraged to submit a Letter of Intent by December 1. Deadlines represent a postmark deadline.

-December 1: Letter of Intent Deadline
-March 1: Application Deadline
-May: Panel Review held
-July: Notification of Award
-Grant recipients must submit a Final Report within 30 days of Project End Date

Matching Funds:
Applicants are required to provide a minimum 50% cash match for the total project cost. However, applicants from counties identified by the Appalachian Regional Commission as distressed can request 75% of the total project cost with a 25% cash match. Awards are limited to three years at the lower matching cash requirement. The current list of distressed counties includes Boone, Braxton, Calhoun, Clay, Gilmer, Lincoln, Logan, McDowell, Mingo, Roane, Webster, and Wyoming.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Jack J. O’Hearn
304-558-0240, extension 155

Submit completed package to:

West Virginia Department of Arts, Culture and History
WV Commission on the Arts
The Culture Center
1900 Kanawha Boulevard, East
Charleston, WV 25305-

URL for Full Text (RFP):

Geographic Focus:

USA: West Virginia