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Community Arts Project Support (CAPS) Grant

Grants to West Virginia Nonprofits, Agencies, and
Schools for Public Arts Presentations and Exhibitions

Agency Type:


Funding Source:

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West Virginia Division of Culture and History (WVDCH) - West Virginia Commission on the Arts (WVCA)

LOI Date:


Deadline Date:

03/01/18 Postmark


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Grants of up to $20,000 to West Virginia nonprofit arts organizations, government agencies, and school boards to provide the public with opportunities to engage with the arts. Applicants may request support for artist fees and related travel costs for in-state, regional, and national performing artists, including visual, literary, folk and traditional, and media artists.

Examples of Eligible Projects:
-Presenting a concert series
-Presenting a traveling exhibition in a local space
-Hosting a juried exhibition of West Virginia artists
-Documenting a unique West Virginia tradition on film
-Creating new works in dance or theater to share with West Virginia audiences
-Engaging artists in producing existing works of art in theater, dance or music
-Presenting traditional art, music, dance, songs and stories of West Virginia in a performance or exhibition that contribute to the public understanding of West Virginia folk and traditional art.

New Works of Art:
Grants may support unique production costs, including set design, special technical requirements, educational materials, dramaturgy consultation and other similar expenses.

Existing Works of Art:
Grants may support performance and technical artist fees, including choreographers, directors, music directors, and scenic, costume, lighting, sound and set designers, paid by producing organizations.

Visual Arts Exhibition or Performance:
Grants may support artist fees for guest lecturers, performers and curators involved in exhibitions, visual arts programming and artist residencies. Other eligible costs include exhibition rental, one-way shipping, special installation costs, insurance and security.

Juried Exhibitions:
Grants may support juror fees and travel, prospectus, installation, catalogs involving West Virginia artists only and award monies. Juried exhibitions must be open statewide and made up of works selected by a minimum of one out-of-state juror. Juried exhibitions also must be announced publicly to all West Virginia artists through a prospectus that provides information necessary to artist participation, including eligibility requirements, names and bios of juror(s) and award amounts.

Special Exhibitions that Feature West Virginia Artists:
Grants may support artist fees and costs associated with exhibitions involving up to five West Virginia artists and a series of residency activities. Projects must include an exhibition catalog that also serves as an attractive portfolio for the artists. The presenter also must provide each participating artist with 100 catalogs for marketing purposes. Additionally, applicants must seek additional sites/partnering organizations to maximize exposure. Selected artists must have previous participation in at least three juried exhibitions or documentation of significant professional accomplishments.

Media Arts Projects:
Grants may support artist fees, production, post-production (editing) and presenting costs. Priority is given to projects that celebrate West Virginia’s artistic resources or document a community culture, ethnic group or artistic asset of the state. The project must be out of the regular scope of work for the organization and organizations may not request support for current professional staff.

GrantWatch ID#:

GrantWatch ID#: 168940

Number of Grants:

Funding allocated for Special Exhibitions that Feature West Virginia Artists may support two exhibitions each fiscal year.

Estimated Size of Grant:

Organizations are eligible to receive no more than $20,000 per fiscal year for programming costs. Staffing support is considered separately and is not part of the $20,000 cap.

Projects involving the presentation of a touring West Virginia theater company, dance company or orchestra at a second location for a performance originating in the home community of the touring group (run-out performances) are eligible for support for no more than three run-out performances per fiscal year; assistance for associated travel costs is limited to $4,000 per event.

Project-Related Accessibility:
Applicants can request up to $500 to help pay sign interpreter fees; captioning; and the rental of assistive listening devices, temporary ramps and Braille materials.

Visual Arts Exhibition or Performance: Maximum funding level is $10,000 per exhibit.

Term of Contract:

Projects may occur July 1, 2018 - June 30, 2019.

Additional Eligibility Criteria:

Who may apply:
-West Virginia organizations with arts-related missions registered as a 501 (c) (3)
-An agency of municipal or county government, including county school boards, which serves as the fiscal agent of an arts or history organization

Applicants must have:
-Been in existence for at least a year
-Submitted all final reports in conjunction with previous WVDCH/WVCA Arts grants
-Are in good standing with the West Virginia Secretary of State’s office.

Not Eligible:
-A private individual or group, or any for-profit organization
-Artist fees for permanent company artists and full-time employees.
-Projects that take place outside of West Virginia
-Performances not available to the general public.
-Program that have sectarian purposes.
-Expenses incurred before the starting date of the grant funding cycle.

Permanent company artists and full-time employees are not eligible for existing works.

Pre-Application Information:

Special Exhibitions that Feature West Virginia Artists: A maximum of $15,000 per exhibition is available each fiscal year for two West Virginia artist exhibitions.

Applicants are required to provide a minimum 50% cash match for the total project cost.

However, applicants from counties identified by the Appalachian Regional Commission as distressed can request 75% of the total project cost with a 25% cash match. Awards are limited to three years at the lower matching cash requirement. The current list of distressed counties includes Calhoun, Clay, Gilmer, Lincoln, McDowell, Mingo, Roane, Webster, and Wirt.

Artist contracts $8,000 or more are funded at 33%. Support for avocational groups is limited to 50% of travel costs only pending documentation of two years of public performance history.

First-time applicants are encouraged to submit a Letter of Intent by December 1. Complete the application and submit; deadlines represent a postmark deadline.

-December 1: Letter of Intent Deadline
-March 1: Application Deadline
-May: Panel Review held
-July: Notification of Award
-Grant recipients must submit a Final Report within 30 days of Project End Date

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Debbie R. Haught
304-558-0240, extension 714

West Virginia Division of Culture and History Commission on the Arts
The Culture Center
1900 Kanawha Boulevard, East
Charleston, WV 25305-0300

URL for Full Text (RFP):

Geographic Focus:

USA: West Virginia