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Tire-Derived Aggregate (TDA) Grant Program

Grants to California Agencies, Schools, Nonprofits, and
For-Profits for Projects Using Tire-Derived Products

Agency Type:

State

Funding Source:

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California Department of Resources Recycling and Recovery (CalRecycle)

Deadline Date:

01/31/19

Description:

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Grants to California local government agencies, special districts, state agencies, schools, IHEs, nonprofit and for-profit organizations, and tribes for projects and installations that use tire-derived aggregate materials. Project categories include vibration mitigation, low impact development and stormwater management, lightweight fill, and landfill application.

The Department of Resources Recycling and Recovery (CalRecycle) administers a program to provide opportunities to divert waste tires from landfill disposal, prevent illegal tire dumping, and promote markets for recycled-content tire products. The Tire-Derived Aggregate (TDA) Grant Program (Program) provides assistance to civil engineers in solving a variety of engineering challenges. TDA, which is produced from shredded tires, is lightweight, free-draining, and a less expensive alternative to conventional lightweight aggregates.

Projects:

Projects generally fall into one of four categories (see TDA Uses for more complete descriptions):

-Category 1: Lightweight fill (slope stabilization, embankment fill, landslide repair, and retaining walls).

-Category 2: Vibration mitigation (under rail lines).

-Category 3: Low impact development/storm water management.

-Category 4: Landfill application (aggregate replacement projects such as leachate and gas collection systems, drainage layers, leachate injection).  Projects that are currently underway or that have been completed at the same location within the same facility within three years of application are not eligible. Landfill application projects do not include use of shredded waste tires as alternative daily cover or alternative intermediate cover.  Additionally, these landfill application project(s) are not eligible for consideration as a Very Large Project (see below for definition) and are limited to a maximum of $350,000 even if the project exceeds 4,000 tons. 

All projects are subject to the following requirements:
-Only California-generated waste tires, processed in California, must be used in the TDA portion of the project(s).
-The project(s) must be located in California.
-A minimum of 500 tons of TDA must be used in the project(s), with the exception of Low Impact Development projects, which must use a minimum of 200 tons of TDA in the project(s).
-Plans and specifications must be reviewed by CalRecycle staff and/or its contractor(s) prior to commencement of work. The project design plans must be uploaded in GMS at a minimum 50 percent design at the time of application submittal and 100 percent design prior to the start of the project. The design plans must include: project costs (preliminary costs must be submitted with the application), the location of TDA placement, the type and quantity of TDA (initial estimate must be submitted with the application), and any analysis necessary to validate the design.
-Each project must incorporate technical assistance/training that will be provided by CalRecycle contractors and/or staff.
-The real property on which the project will be located must be owned by the applicant (or by a member of an applicant JPA).
-If applicant’s ownership of the property on which the project(s) is located does not give it complete and clear access to the project site(s), then prior to incurring any grant-eligible costs, applicant must obtain any and all access rights (e.g., easements) to the project site(s) necessary to complete the project(s) within the grant term and shall ensure that such access extends to CalRecycle staff and/or its designated contractors for the purpose of observing the project, providing technical assistance and/or training during the grant term. Such access must be in writing from the legal owner or his/her authorized agent.
-Reimbursement will not exceed the amount stated on the Grant Agreement Cover Sheet (CalRecycle 110).
-Construction of the TDA portion of any project must commence on or after the date indicated in CalRecycle’s written Notice to Proceed and be completed by April 1, 2021.

Additionally, each of the following project requirements is specific to the individual type of project as indicated:
-Landfill projects will not be reimbursed for use of more than 0.75 cubic yards (0.5 tons) of TDA per lineal foot of landfill gas collection or leachate injection line.
-A “Very Large Project” (VLP) is defined as using over 400,000 passenger tire equivalents or 4,000 tons of TDA material. Landfill applications are not eligible for consideration as a VLP. 

All projects are subject to the following requirements:
-Only California-generated waste tires, processed in California, must be used in the TDA portion of the project(s).
-The project(s) must be located in California.
-A combined minimum of 500 tons of TDA must be used in the project(s), with the exception of Low Impact Development projects, which must use a minimum of 200 tons of TDA in the project(s).
-Plans and specifications must be reviewed by CalRecycle staff and/or its contractor(s) prior to commencement of work. The project design plans must be uploaded in GMS at a minimum 50 percent design at the time of application submission and 100 percent design prior to the start of the project. The design plans must include: project costs (preliminary costs submitted with the application), the location of TDA placement, the type and quantity of TDA (initial estimate submitted with the application), and any analysis necessary to validate the design.
-Each project must incorporate technical assistance/training that will be provided by CalRecycle contractors and/or staff.
-The real property on which the project will be located must be owned by the grantee (or by a member of the grantee’s JPA).
-If grantee’s ownership of the property on which the project(s) is located does not provide complete and clear access to the project site(s), then prior to incurring any grant-eligible costs, grantee must obtain any and all access rights (e.g., easements) necessary to complete the project(s) within the grant term and shall ensure that such access extends to CalRecycle staff and/or its designated contractors for the purpose of observing the project, providing technical assistance and/or training during the grant term. Such access must be from the legal owner or his/her authorized representative.
-Reimbursement will not exceed the amount stated on the Grant Agreement Cover Sheet (CalRecycle 110).
-Construction of the TDA portion of any project must commence on or after the date indicated in CalRecycle’s written Notice to Proceed and be completed by April 1, 2021.

Additionally, each of the following project requirements is specific to the individual types of projects as indicated:
-Landfill projects will not be reimbursed for use of more than 0.75 cubic yards (0.5 tons) of TDA per lineal foot of landfill gas collection or leachate injection line.
-A “Very Large Project” (VLP) is defined as using more than 400,000 passenger tire equivalents or 4,000 tons of TDA material. Landfill applications are not eligible for consideration as a VLP.

Eligible Costs:

All grant expenditures must be for activities and costs specifically included in the approved Project Summary & Calculation sheet. To be eligible for reimbursement, costs must be incurred after receiving a Notice to Proceed and before the end of the Grant Term. All services must be provided and goods received during this period in order to be eligible costs. Invoices for goods and services must be paid by the grantee prior to the inclusion of those goods or services on a payment request.

Eligible costs are direct cost for the TDA portion of the project only and are limited to the following:
-TDA material (purchase and transportation)
-Installation
-Testing
-Engineering/design work

Installation cost may be incurred by the grantee and the grantee’s contractor(s), but costs incurred by contractors are only eligible for reimbursement after payment has been made by the grantee. Eligible costs include personnel cost and equipment cost directly related to trenching/preparation, placement, and covering of the TDA material. Requirements for documentation supporting installation cost can be found in the “Cost and payment documentation” subsection under the Grant Payment Request and Documentation section.

One or more projects may be combined into a single grant. Testing costs are subject to a maximum of $5,000 per project category, except for VLP (see “Project Requirements” for definition). Engineering/design costs are subject to a percentage of the combined total cost of TDA material, installation, and testing. For a single VLP, engineering/design and testing costs are subject to a percentage of the combined total cost of TDA material and installation. Refer to your approved Project Summary and Calculation sheet for your project category and maximum percentage.

GrantWatch ID#:

GrantWatch ID#: 169132

Estimated Total Program Funding:

$850,000

Estimated Size of Grant:

$350,000 is the maximum available for individual grant awards, except for VLPs. VLPs are each eligible for grant awards up to $750,000, subject to funding availability, with a limit of one per applicant.

Term of Contract:

The Grant Term begins on the date of the Notice to Proceed email. Grant-eligible program expenditures may start no earlier than the date indicated in the Notice to Proceed.

The Grant Term ends on April 1, 2021 and all eligible program costs must be incurred by this date.

Additional Eligibility Criteria:

Applicants:

California Labor Code section 1782 will prohibit charter cities from receiving state funds or financial assistance for construction projects if those cities do not comply with sections 1770-1782 of the Labor Code. If any applicants or participating jurisdictions are charter cities or joint powers authorities that include charter cities, the lead participating jurisdiction must certify that Labor Code section 1782 does not prohibit any included charter city from receiving state funds for the project described in this application, more information can be found on CalRecycle's California Labor Code section 1782.

-All California local government entities (including cities, counties, and cities and counties).
-Special districts (including transportation districts).
-Joint Powers Authorities (JPA) (where all JPA members are also otherwise eligible applicants).
-Public school districts.
-All California State agencies (including offices, departments, bureaus, and boards).
-University of California campuses, the California State University campuses, and California Community Colleges.
-Private, for-profit entities. For purposes of this Program, a “private, for-profit entity” (PFP) is defined as a business intended to operate at a profit and return a profit to its owner(s).  The business must be California-based or domiciled in another state with an existing operational presence in California (certain limitations apply; please see Application Guidelines and Instructions for complete details).
-Nonprofit organizations (except private elementary or secondary schools) registered with the federal government under section 501(c)(3), (c)(4), (c)(6), or (c)(10) of the Internal Revenue Code.
-Qualifying Indian Tribes. A "Qualifying Indian Tribe" is defined as an Indian tribe, band, nation, or other organized group or community, residing within the borders of California, which: (1) is recognized for special programs and services provided by the United States to Indians because of the status of its members as Indians; or (2) can establish that it is a government entity and which meets the criteria of the grant program.

Ineligible Costs:

Any costs not specifically included in the approved Project Summary and Calculation sheet and not directly related to the purchase and transportation of the TDA material, and the installation, testing, and engineering/design work for the project and the approved grant project are ineligible for reimbursement. Contact the Grant Manager if clarification is needed.

Ineligible costs include, but are not limited to:
-Costs incurred prior to the date of the Notice to Proceed e-mail or after April 1, 2021.
-Costs incurred for projects that start construction of the TDA portion of the project prior to the date indicated in the Notice to Proceed, or end construction of the TDA portion of the project after April 1, 2021.
-Projects using TDA material that is not made from only California-generated waste tires processed in California.
-Projects using less than the minimum required total amount of TDA material as specified in Project Requirements.
-Other project-related costs, including, but not limited to, planning, permitting, environmental studies, and site preparation.
-Landfill projects that are currently underway or that have been completed at the same location within the same facility within three years of application.
-Use of shredded waste tires as alternative daily cover or alternative intermediate cover in landfill applications.
-Personnel costs, including fringe benefits, not directly related to installation, engineering, and testing of the TDA material.
-Overhead and indirect costs (including depreciation, etc.).
-Any other costs deemed unreasonable or unrelated to the purpose of the grant by the Grant Manager.

Pre-Application Information:

Customer service will only be provided until 4:00 PM on the application due date.

Application Due Dates:
-August 1, 2018
-November 1, 2018
-January 31, 2019

If the resolution is not submitted with the application, the approved resolution must be uploaded in GMS by the Secondary Due Date.

If the applicant does not have an EPPP Policy at the time of application, an EPPP Policy must be adopted and notification must be uploaded in GMS by the Secondary Due Date.

Secondary Due Dates:
-September 4, 2018
-December 6, 2018
-March 5, 2019

Grants Awarded:
-October 2018
-January 2019
-April 2019

More information about tire-derived aggregate uses may be found here:
http://www.calrecycle.ca.gov/Tires/TDA/Uses/default.htm

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Apply online through the Grants Management System:
http://www.calrecycle.ca.gov/Funding/GMS/default.htm

If you are unable to access GMS or need assistance, please send an email to:
grantassistance@calrecycle.ca.gov

You may also contact:
Melissa Sanford
P: (916) 341-6104
F: (916) 319-7360
Melissa.Sanford@calrecycle.ca.gov

If you have questions regarding eligibility and/or project requirements, you may send an email to:
grants@calrecycle.ca.gov

You may also contact:
Loreto Tamondong
P: (916) 341-6464
F: (916) 319-7494
Loreto.Tamondong@CalRecycle.ca.gov

Victoria Rocha
P: (916) 341-6436
F: (916) 319-7263
Victoria.Rocha@CalRecycle.ca.gov

URL for Full Text (RFP):

Geographic Focus:

USA: California