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Community Arts Project Support Organizational Development Grant

Grants to West Virginia Arts Nonprofits for Staffing,
Development, Regranting, and Community Assessment

Agency Type:

State

Funding Source:

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West Virginia Division of Culture and History (WVDCH) - West Virginia Commission on the Arts (WVCA)

LOI Date:

12/01/17

Deadline Date:

03/01/18 Postmark

Description:

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Grants to West Virginia nonprofit organizations and government agencies to enhance arts opportunities available to local residents. LOIs are due December 1. Funding is available for long-range planning, staffing support, re-granting programs, and cultural assessment of communities throughout the state.

Long-Range Planning:

Qualified activities include hiring outside consultants and planners to evaluate a nonprofit arts organization’s administrative, artistic, programmatic and financial management as well as marketing and fundraising efforts as part of a long-range plan.

Re-Granting:

Qualified activities are re-granting programs run by nonprofit arts organizations with missions of supporting community arts.

Applicants must provide current or proposed re-granting guidelines.

Staffing Support:

Qualified use of funds includes salary and benefit costs for nonprofit arts organization staff.

Eligible Expenses:
-50% of new employee salary and benefits the first year, 40% the second year and 30% the third year.

Additional information regarding Staffing Support:
-Existing positions are not eligible under this program.
-Volunteer-run arts organizations requesting assistance for one paid arts administrator position, either full- or part-time, must have developed a plan for how the new staff position will fit into the management of the organization and relate to the board of directors.
-Organizations with existing professional staff may request assistance for additional permanent staff position(s) if the organization’s long-range plan reflects the need and the current manager/director has been on the job for at least one year.
-Applicants requesting grant assistance must publicly announce the new position(s) and abide by all laws during the hiring process.
-Two or more arts groups in close proximity may apply for a shared position that is NOT a top management position, but may include education or marketing coordinators, and administrative staff, among others.
-Successful applicants receive technical assistance provided by a Staff Support Project Monitor who works to ensure a successful transition from a volunteer-run organization to a professionally staffed organization or to smoothly incorporate additional staff into an organization.

Community Connections:

Qualified use of funds includes costs associated with assessing a community’s cultural needs and resources.

Eligible Expenses:
-First year: Up to 50% of consulting fees and administrative costs related to the cultural planning process, including the cost of printing/copying, public meeting notices, surveys, re-granting and artist-stipend guidelines, mailing and design fees.
-Second year: Up to 50% for re-granting funds to support project that meet the goals outlined in the cultural plan.
-Up to 50% of administrative costs associated with evaluating the first year of community planning, re-granting or the artist stipend program and fall into one of the administrative categories outlined for first-year participants.

GrantWatch ID#:

GrantWatch ID#: 169180

Estimated Size of Grant:

Staffing Support:
-The total salary may not exceed 25% of the applicant’s annual budget.
-Organizations with paid managers may apply for 50% of the salary for an arts management intern not to exceed $3,000.

Long-Range Planning Assistance:
-50% funding for consultant fees and expenses up to a maximum of $10,000.

Community Connections:
-First-year funding is limited to $5,000 for coordinating a community cultural planning process and implementing goals outlined in the cultural plan, including up to $1,000 for support projects developed from the cultural planning process.
-Second-year funding is limited to $5,000 to continue furthering the goals outlined in the cultural plan.

Re-Granting:
-Funding is limited to $6,000.

Term of Contract:

Projects may occur July 1, 2018 – June 30, 2019.

Staffing Support: First-year support is available for 11 months for one staff position, beginning August 1 and ending June 30. Applicants must re-apply for second and third year funding.

Cultural Planning grants: Second-year funding is available to continue furthering the goals outlined in the cultural plan.

Additional Eligibility Criteria:

Eligible Applicants:
-West Virginia organizations with arts-related missions that are registered as a 501(c)(3)
-An agency of municipal or county government, including county school boards, which serves as the fiscal agent of an arts or history organization

Applicants must have:
-Been in existence for at least one year (more stringent requirements apply in some programs);
-Submitted all final reports in conjunction with previous WVDCH/WVCA Arts grants; and
-Are in good standing with the West Virginia Secretary of State’s office.

Long-Range Planning applicants must have a professional staff or have been in existence for at least two years.

Staffing Support applicants seeking salary and benefit costs assistance must be at least three years old, have an annual budget of at least $25,000, a long-range plan in place that incorporates the need for and responsibilities of staff, and successfully managed at least one WVCA programming grant in the past three years.

Not Eligible:
-A private individual or group, or any for-profit organization

Ineligible Project Activities:
-Programmatic costs
-Operating costs
-Projects that take place outside of West Virginia
-Expenses incurred before the starting date of the grant funding cycle.

Pre-Application Information:

Applicants are required to provide a minimum 50% cash match for the total project cost.

Applicants from counties identified by the Appalachian Regional Commission as distressed can request 75% of the total project cost with a 25% cash match. Awards are limited to three years at the lower matching cash requirement. The current list of distressed counties includes Calhoun, Clay, Gilmer, Lincoln, McDowell, Mingo, Roane, Webster and Wirt.

Applicants for Staffing Support must read and review Staffing Support Supplemental Guidelines

All applicants must submit a Letter of Intent by December 1; complete the application and submit; deadlines represent a postmark deadline.

Timeline:
-December 1: Letter of Intent Deadline
-March 1: Application Deadline
-May 1: Panel Review held
-July 1: Notification of Award
-30 Days: Grant recipients must submit a Final Report within 30 days of Project End Date

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Debbie R. Haught
304-558-0240, ext. 714
Debbie.R.Haught@wv.gov

West Virginia Division of Culture and History
Commission on the Arts
The Culture Center
1900 Kanawha Boulevard, East
Charleston, WV 25305-0300

URL for Full Text (RFP):

Geographic Focus:

USA: West Virginia

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