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Cultural Grant Program

Grants to Florida Nonprofits and IHEs in
Eligible Areas for Arts and Cultural Programs

Agency Type:

Foundation / Corporation

Funding Source:

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Council on Culture and Arts (COCA)

Conf. Date:

06/11/21

Deadline Date:

07/09/21 5:00 PM

Description:

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Grants of up to $6,000 to Florida nonprofit arts and cultural organizations for programs that benefit the residents of eligible communities. First-time applicants must consult with program staff prior to applying. Funding is intended to improve the local quality of life, enhance the economy, and promote tourism. Eligible programs and activities benefit Leon County. All events and programs must be for the public and not be intended for an exclusive target group only.

There are two categories of State Partners:

  • General or Educational: General or Educational Partners can apply for programs that demonstrate efforts to enhance Leon County tourism or which create broader public access, benefit, and participation in arts and cultural events in the community. Educational programs will be designed for and presented to the general public, K-12, or lifelong learning but not be primarily for university-enrolled students. 
  • Destination: A Destination is a permanent facility and/or site that is open to the public at least 180 days per year that has regular programming directed to the general public and tourists and has a documented impact on tourist visitation. 

Programs must meet one of the following goals:

  • Produce arts, history, and/or cultural programming with exemplary standards: Programs that enrich the community with attention to the highest standards within a cultural discipline.
  • Provide educational opportunities in arts, culture, and history for young people or adults: Programs that feature learning opportunities for young and/or life-long learners.
  • Serve a special or diverse population or need, fill a unique niche, or engage the community in the creative or artistic process. The grant program seeks to fund programming that offers a unique service in arts, culture, and history not otherwise provided in the community; programs that provide distinctive arts, history, and cultural offerings; programs that highlight cultural diversity and/or access for persons with disabilities; programs that bring arts, cultural and historic exhibits or events to underserved areas; programs that engage members of the community in the creative and/or artistic process.

For examples of allowable expenses, see: https://coca.tallahasseearts.org/uploads/documents/FINAL_FY22_CG_Guidelines.pdf#page=11

GrantWatch ID#:

GrantWatch ID#: 172017

Estimated Size of Grant:

To be eligible for Group 4 as part of COCA’s Cultural Grant Program, applicants must apply for a total of $6,000 or less for a single program.

Term of Contract:

Grants must be spent by September 30, 2022.

Additional Eligibility Criteria:

For FY22, due to the impact of COVID-19, City of Tallahassee funds will not be available for this grant program. It will be supported solely through Leon County tourist development tax revenue and all applicants must have demonstrated efforts to enhance Leon County’s tourism impact.

In order to be eligible for the COCA Cultural Grant, your organization must:
1. Be a not-for-profit Florida corporation with at least 60% of your operating cash budget originating from earned income and classified by the IRS as a 501(c) 3, sub-class “public charity”; or
1A. Be a department, museum, or other organization working under the FEID number of a part of the State of Florida, Florida State University, Florida A&M University, or Tallahassee Community College.
2. Have arts and/or history activity as its primary purpose.
3. Have been providing programming in your discipline for at least 3 complete fiscal years.
4. Have the majority of your activities take place in Leon County.
5. Have a professional staff.
6. Have a governing Board of Directors that meets regularly and operates under a set of by-laws.
7. Demonstrate the receipt of community support through subscriptions, memberships, earned income, foundation grants, and/or other private fundraising (including in-kind support).
8. Produce arts or cultural programs that are regularly available to the public throughout the year.
9. Have documented statistics on attendance and participation for your programs and/or facility (paid or free) that represent a broad community impact.
10. Be committed to and have a plan in place to provide for accessibility for people with disabilities, including compliance with the ADA.

Grant funds may not be used for capital expenses. For the purposes of this grant, capital expenses include building projects, acquisitions, renovations, land acquisition, and other permanent improvements to the physical plant (i.e. new roof, air conditioning systems, security fence, lighting grid). Capital expenses also include the purchase of equipment that is not directly related to the production of events or exhibits.

For example, a projector for closed captioning, stage lights, film projector, artwork for a permanent collection, or interpretive items for an exhibit are allowable. A copy machine or a delivery van is not.

Grant funds may not be used for general overhead that is unrelated to programming and/or promotion (i.e. financial audit, board retreats, decorating the facility, etc.) Keep in mind that some grant funds may be used on a portion of administrative costs that directly relate to programming and/or promotion (payroll, insurance, rent, office supplies, postage, etc.).

For a list of unallowable expenses, see:
https://coca.tallahasseearts.org/uploads/documents/FINAL_FY22_CG_Guidelines.pdf#page=12

Pre-proposal Conference:

A Grant Workshop will be held on June 11, 2021, at 10:00 AM

Click here to register in advance for this meeting: https://us02web.zoom.us/meeting/register/tZYsfuqqrD8vHtQARs7F5nCXCdraW2UwVa1U

After registering, you will receive a confirmation email containing information about joining the meeting.

Pre-Application Information:

Timeline:
- Technical Consultation deadline: July 2, 2021
- Application deadline: July 9, 2021, by 5:00 PM
- Leon County Eligibility Review: July 16 - July 30, 2021
- Applicant Revisions (If Necessary) Deadline: Aug. 6, 2021
- Secondary Leon County Eligibility Review Results: Aug. 13, 2021
- Panel meeting via Zoom: September 24, 2021
- Coca Board Reviews & Approves Funding Recommendations: Oct. 2021
- TDC Reviews & Approves Funding Recommendations: Nov. 2021
- Disbursement Of Grant Funds: Dec. 2021, Feb. and May 2022

COCA requires all new applicants to schedule a technical consultation. Make an appointment to meet virtually with COCA
staff for individual assistance. Even if this is not your first time applying for a grant, you are urged to take advantage of
these consultations.

Applicants must complete a Local Impact Survey as part of the application.

For in-person or hybrid programming, applicants must also include a COVID safety plan to provide safe and secure programming. This COVID safety plan can be presented as an attached document to the application.

Watch the Grants Workshop Here – Passcode: Kff*p@c5: https://us02web.zoom.us/rec/share/swDx1-oJlblSbElvwuKEk_qK3ol6uV9sKf6zHGyCGgGYLwqOb81p3CHMg0MMQy7i.SYDwa5U2UCHpWcN6

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Submit applications and direct questions to COCA Grants Manager Hillary Crawford at hillary@tallahasseearts.org.

Online economic impact survey: https://cocaform.wufoo.com/forms/r4wthoc0pf49d9

COCA
816 South ML King Jr Blvd
Tallahassee, FL 32301
850-224-2500

URL for Full Text (RFP):

Geographic Focus:

USA: Florida: Leon County

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