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Heritage Trust Fund (HTF)

Grants to Kansas Nonprofits, Businesses, Individuals, Agencies,
and Historical Societies to Preserve and Restore Historic Properties

Agency Type:


Funding Source:

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Kansas Historical Society

Conf. Date:


Deadline Date:

12/02/19 - Postmark date; 4:30 PM for hand delivery; 12:00 midnight for emailed applications


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Grants ranging from $5,000 to $90,000 to Kansas nonprofit organizations, businesses, individuals, local agencies, and historical societies to preserve properties listed on the national and state registers of historic sites. Funding is intended for rehabilitation, preservation, restoration, and non-construction activities.

Through the program, the Kansas Historical Society has been given the opportunity to help communities realize their preservation goals and increase interest in their historic resources. 

Eligible Properties:

  • Properties listed in the National Register of Historic Places or the Register of Historic Kansas Places, or as a contributing property in a National or State Register-listed historic district are eligible to apply. Often, non-historic properties (known as non-contributing properties) are located within registered historic districts. A property that is part of a National or state register district, therefore, must be identified as a "contributing property" within the district to qualify for grant funding.

The following types of preservation activities are eligible for funding through the grants program: 

  1. Rehabilitation: The act of making a property usable through repair, alterations, or additions while preserving those portions or features which convey its historical, cultural, or architectural values. 
  2. Restoration: The act or process of accurately depicting the form, features, and character of a property as it appeared during a particular period. This may be accomplished by removing features from other periods of history or by reconstructing missing features from the chosen historic period. For all restoration projects, sufficient documentation must be provided to establish the form and detail of the property or features that existed at the time to which it is being restored. 
  3. Preservation: Includes those activities necessary to sustain the existing form, integrity, and materials of a historic property. Preservation activities are intended to maintain and repair historic materials and features as they now exist, rather than replace them with new materials or extensive new construction. Preservation activities frequently are directed toward halting deterioration of a site or in maintaining existing materials. 
  4. Non-construction activities: Activities such as the preparation of reports or plans that will be employed for the rehabilitation, restoration, or preservation of historic properties are eligible through the Heritage Trust Fund. 

GrantWatch ID#:

GrantWatch ID#: 173646

Estimated Size of Grant:

Ordinarily, no HTF reimbursement grant will exceed $90,000 or fall below $5,000.

Term of Contract:

All grant recipients must sign a Project Agreement, which defines the scope of work, schedule, reimbursement criteria (including approved budget line items), and other conditions of the grant award. The scope of work, schedule and budget are drawn from the information presented in the grant application. No project work may begin until this project agreement is signed and the project administrator has attended a grant orientation.

Additional Eligibility Criteria:

The grant applicant must own the property. If the property has more than one owner, the applicant must provide proof of agreement of all parties with the application.

Applicants may include:
- Individual
- Local Government
- Local or County Historical Society
- Not-for-Profit Organization
- Unincorporated Business
- For-Profit Corporation

Applicants/property owners may not be the State of Kansas or the United States federal government.

Properties owned by for-profit corporations are only eligible for grant funds if the applicant can demonstrate that "the property's continued existence is threatened, or its rehabilitation is not economically feasible without grant assistance” per that state statute that created this program. This threat must come from forces not within the control of the corporation, such as severe structural deterioration or governmental action. Funds will not be provided simply to make the preservation of a property more profitable for a corporate applicant.

Ineligible activities can be found at

Pre-proposal Conference:

Heritage Trust Fund Workshops

Workshops are scheduled each summer to provide information about the Heritage Trust Fund grant program. Each workshop includes information on applying for a grant and the administration of a grant if your project is funded.

Attendance at one of the workshops is highly recommended for those planning to apply for a Heritage Trust Fund grant in the coming year. There is no cost to attend. Advanced registration is encouraged, but not required. RSVP to SHPO by phone or email.

2020 HTF Grant Round

Tuesday, August 27, 2019
10:00 a.m. - 12:00 noon
Museum Classrooms / Kansas Historical Society
6425 SW 6th Avenue
Topeka, KS 66615

Dodge City
Saturday, September 21, 2019
10:30 a.m. - 12:00 noon
Depot Theatre
201 E. Wyatt Earp Blvd.
Dodge City, KS 67801

Online Webinar
Wednesday, October 16, 2019
2:00 p.m. - 4:00 p.m.
Contact Marsha Longofono for login information.

For more information, see

Pre-Application Information:

- Applications for the 2020 HTF grant round are due December 2, 2019.
- Preliminary applications will be accepted through November 1, 2019.
- Grant awards will be announced at the first Historic Sites Board of Review meeting in 2020, traditionally scheduled for February.

Final applications may be submitted in any one of the following ways:
- Mailed applications must be post marked on or before the application deadline date.
- Hand-delivered applications must be delivered to the offices of the SHPO before 4:30pm on the deadline date.
- One digital copy of the application form, all accompanying attachments, and photos must be received before 12:00 midnight on the deadline date.
- Online grant form. Coming soon. Contact SHPO to inquire about the status of this option.

Preliminary Applications:
The applicant may submit a preliminary draft of the application to the SHPO for review by HTF staff. This is not required but is strongly recommended. The draft must be delivered to SHPO grant staff at least 30 days before the final grant deadline by either U.S. Postal Service or email. Staff will review the draft and offer suggestions for improvement. The application is then returned to the applicant with staff comments. The final applications must be submitted to the SHPO by the deadline noted above.

Site Visits:
Applicants may request a visit by SHPO staff, but visits are at the discretion of SHPO staff and heavily dependent on scheduling and travel restrictions. Contact the SHPO well in advance of the grant deadline to discuss possibilities for a visit.

Once grant awards are approved, grantees are expected to pay all bills as they become due and payable then seek reimbursement from the Heritage Trust Fund for up to 80% of those costs. Grantees are expected to provide at least 20% of all allowable project costs. Grants involving properties owned by for-profit corporations will be matched dollar-for-dollar (50/50) for all eligible project costs. All match claimed must be in the form of cash. Donated and indirect costs will not be accepted as a matching share. The cash match must be available and reserved for the project no later than the application deadline.

Applications should include 5 to 10 letters from supporters of your project to demonstrate community support and benefit.

To confirm property eligibility:

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Applications may be mailed or delivered to:
Kansas Historical Society
Historic Preservation Office
6425 SW 6th Street
Topeka, Kansas 66615-1099

If you have any questions about applying, or to confirm eligibility of a property, please call Marsha Longofono at the Kansas State Historic Preservation Office (SHPO) at 785-272-8681, ext. 240; or

URL for Full Text (RFP):

Geographic Focus:

USA: Kansas