Grants to Miami Beach, Florida Nonprofits and Businesses for Events that Benefit the Tourism Industry

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Agency Type:

Local

Funding Source:

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Miami Beach Visitor and Convention Authority (MBVCA)

Conf. Date:

08/23/19

LOI Date:

09/06/19

Deadline Date:

09/16/19 12:00 PM

Description:

Request a Grant Writer

Grants of up to $30,000 to Miami Beach, Florida nonprofit organizations and businesses for events that will generate significant income for the tourism industry. Applicants must meet with program staff and submit preliminary information prior to submitting an application. Funding will be awarded to events that are new or one-time, have the potential to become recurring, can generate a significant tourism return for Miami Beach, and that may have an extraordinary national or international tourism impact for Miami Beach.

Minimum required criteria (2 of 3 must be met):
- 75 Contracted hotel room nights in Miami Beach
- 200,000 Contracted media impressions
- 500,000 Contracted television or cable broadcast

The panel will provide priority attention to the following tourism development objectives in regard to making funding decisions:
- Television Coverage: Programs with confirmed television coverage and viewership from a major network or cable provider.
- Development Areas: Programs which occur during the months of June - September and during national holidays; programs which help expand the positive impact of tourism into North Beach and other under-utilized areas of Miami Beach.
- Confirmation of Hotel Room Nights: Programs with confirmed hotel room blocks of 75 hotel room nights or more in a Miami Beach hotel.
- Significant Impact: Programs that have a track record or a demonstrable potential to provide a significant national and/or international return for Miami Beach in regard to publicity and visitorship.
- Long-Term Planning: Year-round activities, series of events and entire seasons which demonstrate comprehensive and strategic approaches to building effective cultural tourism programs.
- Open to the Public: Programs, events, and activities that are open and accessible to Miami Beach visitors and residents.
- Event Quality and Reputation - events that attract high caliber and high profile artists to perform in Miami Beach; events with an outstanding national or international reputation.

GrantWatch ID#:

GrantWatch ID#: 173938

Estimated Size of Grant:

The maximum grant request is one quarter of the actual project budget, up to a maximum of $30,000.

Term of Contract:

The funding period consists of First Period (Events taking place between October 1, 2019, and January 31, 2020); Second Period (Events taking place between February 1, 2020, and May 31, 2020), and Third Period (Events taking place between June 1, 2020, and September 30, 2020).

Eligibility:

See RFP and/or Grant Guidelines for full eligibility

Additional Eligibility Criteria:

Nonprofit and for-profit organizations may apply.

Additional requirements:
- Applicant organizations must be incorporated for a minimum of one year from the event start date to be eligible to apply for a grant. If applicant organization has been incorporated less than a year, a Fiscal Agent, with a minimum of one year of incorporation from the event start date, may apply on their behalf
- Applicants presenting to the Board must be registered as lobbyists with the City of Miami Beach.
- At least 50% of the events must take place within the City of Miami Beach

The following are not eligible for funding support:
- Administrative Expenses to include payroll taxes, medical, insurance, worker’s compensation, pension contributions, etc.
- Administrative Salaries/Production Labor Costs/Labor Costs/Artist Fees/Performer Fees
- Applicant Organizations with less than one year of incorporation
- Capital expenses and permanent equipment
- Cash Prizes
- Charitable Contributions
- City Services (permit fees, off-duty police, insurance, etc.)
- Conventions and conferences that do not have a significant national and/or international tourism impact for Miami Beach.
- Debt Reduction
- Events not open to the public
- Expenses incurred prior to grant award date or fiscal year; whichever is later
- Film Productions
- Fiscal Agents may not be used by organizations that are applying to or receiving funding from the CAP, during the current fiscal year
- Incomplete or misrepresented applications
- Light pole banner costs within Miami Dade County
- Local marketing and advertising costs (Miami Dade County publications) – only regional, national, and international
- Monthly/Annual Organizational Membership Fees
- Operational Expenses (utilities, office rental costs, legal fees, payroll fees, insurance, etc.)
- Organizations failing to meet Title VII of the Civil Rights Act of 1964, the Age Discrimination Act of 1975 and Title IX of the Education Amendments of 1972 as amended (42 U.S.C. 2000d et seq.), the Americans with Disabilities Act (ADA) of 1990, and Section 504 of the Rehabilitation Act requirements.
- Organizations that are currently applying for or have received a grant from the Miami Beach Cultural Affairs Program (CAP)
- Organizations that have not filed their Final Report as required for prior MBVCA funded programs
- Organizations who owe monies to venues owned and/or managed by the City of Miami Beach (Byron
Carlyle Theater, Colony Theater, Fillmore at the Jackie Gleason, Miami Beach Convention Center, Miami Beach Botanical Gardens, Bass Museum of Art, etc.)
- Programs or expenses for programs that do not take place within the fiscal year
- Programs that do not wholly or substantially take place within the City of Miami Beach
- Publications not directly associated with the promotion of an event
- Social/Fundraising programs
- Television, Video, or Filming Expenses
- Travel and/or Hospitality costs
- Website Design/IT Development and Maintenance

Pre-Application Information:

Tourism Partnerships are only reviewed once during the first period of each fiscal year. All other grant categories will be reviewed according to the event and/or project date.

First Period: October 1, 2019 – January 31, 2020
- Prospective Applicants must meet with MBVCA Staff by: Friday, August 23, 2019, by 4:00 PM
- Project Information and Required Grant Criteria must be submitted for approval by: Friday, August 30, 2019, by 3:00 PM
- Draft Application and Application Attachments must be submitted by: Friday, September 6, 2019, by 3:00 PM
- Final Application Deadline: Monday, September 16, 2019, by 12:00 PM
- Board Meeting Date: TBA in late September/early October 2019

Second Period: February 1, 2020 – May 31, 2020
- Prospective Applicants must meet with MBVCA Staff by: Friday, October 11, 2019, by 4:00 PM
- Project Information and Required Grant Criteria must be submitted for approval by: Friday, October 18, 2019, by 3:00 PM
- Draft Application and Application Attachments must be submitted by: Friday, October 25, 2019, by 3:00 PM
- Final Application Deadline: Monday, November 4, 2019, by 12:00 PM
- Board Meeting Date: TBA in November/December 2019

Third Period: June 1, 2020 – September 30, 2020
- Prospective Applicants must meet with MBVCA Staff by: Friday, January 24, 2020, by 4:00 PM
- Project Information and Required Grant Criteria must be submitted for approval by Friday, January 31, 2020, by 3:00 PM
- Draft Application and Application Attachments must be submitted by: Friday, February 7, 2020, by 3:00 PM
- Final Application Deadline: Tuesday, February 18, 2020, by 12:00 PM
- Board Meeting Date: TBA in March/April 2020

All organizations must be registered as lobbyists with the City of Miami Beach City Clerk’s office prior to presenting to the MBVCA Board.

Pre-proposal conferences must take place with the administration before applying.

This is a One-Time Grant. Organizations will be moved to the Major One Time Special Event or Special Projects grant category in year 2 of the event and must meet the criteria in place for those programs.

Grants Program Information: https://www.miamibeachvca.com/grants-program/

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Online application portal: https://www.miamibeachvca.com/portal/login/

Miami Beach Visitor and Convention Authority
1701 Meridian Avenue, Suite 403
Miami Beach, FL 33139
305.673.7050