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Project Grant

Grants to West Central Minnesota Nonprofits, Agencies,
and Schools for Arts Productions, Creations, and Exhibitions

Agency Type:

Foundation / Corporation

Funding Source:

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Lake Region Arts Council (LRAC)

Conf. Date:


Deadline Date:

02/05/19 Midnight


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Grants of up to $3,000 to West Central Minnesota nonprofit organizations, government agencies, schools, IHEs, libraries, and museums for a range of arts-related projects, such as exhibits, productions, school residencies, and touring artists. Qualifying activities directly involve the performance, exhibition, or creation of art. The Project Grant is open to all artistic disciplines, such as art, dance, literary, and musical performance.

Project grant activities can include, but are not limited to:

A. Production or Exhibition Activities:

1. The project directly involves the creation, performance or exhibition of art, or the development of an art form.

2. Projects in which a variety of components are drawn together to compose a local or regional arts festival or fair may be funded for specific components of the festival or fair which involve artists or promotional efforts.

General operating support for festivals or fairs is not available.

B. Guest Artists:

Artists may be contracted from outside the organization for the purpose of artistic development. The focus is on providing the audience access to a wide variety of professional arts experiences, such as:

-Performances by a touring artist(s) or company (ies)
-Assembled exhibitions and displays that tour
-Film and video screenings
-Public readings.

No more than 10% of the total grant can be spent on travel cost (mileage, air fare, room and board) to bring in a presenter from outside the state of Minnesota.

The project may concentrate on:
1. Developing the applicant organization
2. Developing the artists or arts resources of the community
3. Presenting a public performance by the visiting professional with or without the members of the applicant organization.

C. School Residencies for K-12 Public Schools:

School applicants should develop residency programs that enhance existing school curriculum. A school residency will include an interactive learning component. The role of the artist-in- residence is to work in cooperation with teachers to devise a plan which best corresponds to the strengths of the artist and the needs of the classes.

Applicants must make sure that some component of the residency is accessible to the community, such as a public performance or exhibit.

The Lake Region Arts Council will not fund any school residency project that receives funding from the Minnesota State Arts Board.

D. Organizational Development:

This support is for the development of the organization to promote its artistic growth. It is not for the continuation of ongoing managerial functions or regular staff costs.

Types of support can include:

1. Administrative or consultant services: Funds for managerial or consultant projects for the purpose of improving existing programs or developing new programs.

Most grants for administrative or consultant services will be awarded on a one-time basis. Applications for a second grant for a similar project may be considered again; however organizations must demonstrate substantial need and commitment to carrying on the position after initial funding.

These services may include: public relations, audience development, design assistance, fiscal management, and other related management activities.

2. Production or planning services:

Activities that support and/or assist the needs of arts organizations and artists, or of the art needs of the general community by being commonly administered or coordinated by one agency.

Most grants requested for consultants to assist in the production or planning of arts services will be awarded on a one-time basis.

E. Publications:

Funds are available for the production of literary magazines and small press books. Grants are also available for special publications on the arts. Monies may be requested for editorial services, production costs, and compensation for contributing writers or distribution. A publication that is distributed only to an organization's membership is not eligible.

F. Workshops, Classes and Arts Awareness Projects:

Activities or materials may include classes, conferences or workshops, publications, films, exhibits and other presentations of this nature. These activities may also culminate in a public performance or exhibit by participants.

GrantWatch ID#:

GrantWatch ID#: 174003

Estimated Size of Grant:

Applicants may request funding of up to $3,000 per project.

No applicant may receive more than $5,000 per fiscal year for multiple projects in Project Grants.

Term of Contract:

All proposed projects and activities must have an end date no more than 12 months from the proposal start date.

Round #1 projects must start after October 17, 2018.

Round #2 projects must start after March 19, 2019.

Additional Eligibility Criteria:

Grants are intended for nonprofit art organizations and governmental entities such as K-12 schools and community eds, colleges and universities departments, museums, libraries, and municipalities.

Any incorporated nonprofit organization can apply for grant funds from the LRAC for arts events.
An applicant must meet all of the following requirements:

Tax exempt status:

The applicant group must have a 501(c)(3) taxexempt status with the Internal Revenue Service that is an arts producing, arts presenting, or artist service organization dedicated solely to the arts.
Use of a fiscal agent is allowed on the organization's first application. Only one application from applicant using a fiscal agent is allowed during a grant round. The process of obtaining 501(c)(3) status must have been initiated or obtained for any subsequent applications. The proof of this step should be a copy of IRS Tax Exemption Filling from 1023 or 1023EZ.

Arts Organizations with the arts as their primary focus are required to have an up-to-date Cultural Data Project (CDP) Financial profile for the most recent completed fiscal year.

Organizations that are a unit of government already have tax-exempt status. This includes cities, public schools, community education, libraries, recreation departments, and state departments or agencies.

In compliance with advice from the Minnesota Attorney General's office regarding 1985 rulings of the U.S. Supreme Court, the LRAC may not provide grants using state funding to parochial or other religious schools serving grades K-12.

Nonprofit status with the State of Minnesota and located in Minnesota:

The applicant group must have Articles of Incorporation on file with the Minnesota Secretary of State’s office. If using a fiscal agent, the fiscal agent must have Articles of Incorporation on file with the state of Minnesota.

The applicant must be located in Minnesota and in the LRAC region, specifically the Counties of Becker, Clay, Douglas, Grant, Otter Tail, Pope, Stevens, Traverse, and Wilkin.

Applicant must have submitted and received approval of any final reports due to the LRAC prior to the Project Grant application deadline date.

Arts organizations will submit an Annual Revenue and Expenses Report for their most recently completed fiscal year (new this year).

Any organization receiving Operating Support Grants from the Minnesota State Arts Board in the current LRAC fiscal year is not eligible to apply for LRAC Project Grants. However, McKnight Operating Support grantees are eligible to apply for LRAC Project Grants.

Not eligible are:
1. For-profit businesses.
2. Applicants that do not have arts/culture related activities as the focus of their proposals.
3. Religious organizations.
4. Organizations intending to influence public policy.
5. Applicant organizations that are established and/ or located outside of Minnesota.
6.Applicant organization that have an outstanding final report due to the LRAC.
7. Organizations that have not submitted a complete and accurate application providing all the requested information, supporting documents and legal documentation.

The Lake Region Arts Council Project Grant program will not fund:
A. Projects in which the arts are not given primary emphasis.
B. Applications by individuals or for profit groups.
C. Grant applications submitted electronically, after midnight on the deadline date.
D. Activities intended solely for fund raising.
E. General operating support or requests that would reduce or eliminate accumulated deficits.
F. Projects for capital improvement, endowment funds, construction, or purchase of real property (land or buildings).
G. Purchase or long-term rental of property (including art work) or equipment costing more than $200 per item or with an estimated useful life of more than one year.
H. Payment to any employee of the applicant organization. (Services of non-professional members may be claimed as "in-kind" contributions.) Based on Minnesota Statue 129D19, “employees of a school district and their community education programs will be considered as employees of the same organization.” If the applicant is a department of a higher education institution, any employee of the applicant institution will be considered an employee of the applicant organization and is not eligible for LRAC funding.
I. Events that take place outside the borders of the LRAC region. All grants funds may only be spent on projects located in Minnesota.
J. Projects in which the activity is essentially for religious socialization.
K. Projects where more than 10% of the total grant is spent on travel cost (mileage, air fare, room and board) to bring in a presenter from outside the state of Minnesota.
L. Events from which proceeds will benefit a secondary group.
M. Activities that include in the budget: hospitality costs or purchase of supplies for “resale items,” including food. This applies to receptions and events, not to cost of meals for performing artists.
N. Projects involving payment of exhibition/booth fees by artists. However, it is recommended that groups charge reasonable jury/entry fees or fees for workshop or learning activities, including those which involve a public performance of skills learned in that workshop.
O. Projects, any component of which is primarily limited to students*, staff or members. (Such as Girl Scouts, 4-H, series subscription concerts, etc.)
*Exception: This does not apply to school residency projects. A school residency will include an interactive learning component. (See "Project Grant Categories")
P. General operating support for arts festivals or fairs. Requests must be for specific arts components of the festival only.
Q. Use of the grant funds for awards or prizes to the participants of the project.
R. Proposals that include a series of events.
A project is considered a series of events or works if different programs or performers are presented on different days. One program offered on several different dates or in multiple sites is not considered a series. A multi-day workshop is not considered a series.
S. Payments to any applicant organization for any services, space rental, or other considerations that are owned or offered by the applicant organization. School districts and their community education programs are considered as one applicant, as are institutions of higher education and their departments.

Any project using art as a secondary vehicle for achieving another goal should consider applying to a more appropriate funding source.

If an organization leaves the LRAC region before the completion of the Project Grant, the grant funds must be returned to LRAC.

Pre-proposal Conference:

First-time applicants should plan to attend a grant writing workshop, held 5 weeks prior to the grant deadline. LRAC staff will explain the grant guidelines and application questions. The grant writing workshops will be offered in person or live on line.

The Round #2 Webinar is scheduled for Tuesday, December 11, 2018.

After the grant writing workshop date, the grant writing webinar will be made available on the Tip Sheets and Webinars Page:

Pre-Application Information:

Proposal budgets must include a 20% cash match from applicant.

LRAC welcomes your questions about eligibility, grant programs, and application support for grant applications. First time applicants are especially encouraged to contact the LRAC office prior to starting an application, after first reviewing the guidelines and application instructions.

Arts organizations will submit an Annual Revenue and Expenses Report for their most recently completed fiscal year.

Applicants are advised to start working on the application at least 5 weeks in advance of the deadline. Consult the Project Grant Guidelines for more information.

Grant Schedule:

Round #1:
-Fall Project Grant: Project Start dates must be after October 17, 2018
-Grant Writing Webinar: Tuesday, July 31, 2018
-Application Deadline: Midnight, Tuesday, September 11, 2018
-Grant Review: Tuesday, October 16, 2018

Round #2:
-Spring Project Grant: Project Start Dates must be after March 20, 2019
-Grant Writing Webinar: Tuesday, December 11, 2018
-Application Deadline: Midnight, Tuesday, February 5, 2019
-Grant Review: Tuesday, March 19, 2019

Applicants are notified of funding decisions within two weeks after the grant review. Applicants wishing to know the funding decision after the LRAC Grant Review may log back into the LRAC Grant Site to check out the status of their application or call the LRAC office after 3:00 PM the following day.

Applications submitted on the deadline date are not eligible for revisions, corrections or changes.

Deadline Information:

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Apply Online:

Betsy Ostenson, Grant Manager
218.739.5780 / (800)262-2787

Lake Region Arts Council
133 South Mill Street
Fergus Falls, MN 56537

URL for Full Text (RFP):

Geographic Focus:

USA: Minnesota: Becker, Clay, Douglas, Grant, Otter Tail, Pope, Stevens, Traverse, and Wilkin Counties