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Conference Grants

Grants to Florida Nonprofit and For-Profits
to Promote Tourism in Eligible Locations

Agency Type:


Funding Source:

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Visit Gainesville Alachua County, FL

Deadline Date:

07/31/20 5:00 PM Receipt


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Grants of up to $10,000 to Florida nonprofit and for-profit organizations in eligible regions to attract visitors and promote local tourism. Funding is intended for local events, conferences, and meetings that promote the area as an attractive destination for tourists. Conferences and paid lodging accommodations must be within the boundaries of Alachua County.

Examples of Allowable Expenditures:

  • Rental fees for use of a facility for the conference
  • Conference-related printing and postage
  • Advertisements and promotion for the conference including television, radio, newspaper, magazines, billboards, digital, etc.
  • Preparation of presentation materials, such as brochures, slides, etc.
  • Transportation within Alachua County while conference is being held, i.e. bus transportation to take participants to conference site, dining, local attractions, etc.
  • Conference catering, excluding alcohol
  • Promotional items with the Visit Gainesville, Alachua County, FL logo

GrantWatch ID#:

GrantWatch ID#: 174444

Estimated Size of Grant:

Conference Grants provide funds for up to 50% of the budget for the total costs of an approved conference, up to a maximum of $10,000, subject to the funding availability and verification of room nights.

Term of Contract:

Funding is for conferences taking place between January 1, 2020 and September 30, 2021.

Additional Eligibility Criteria:

Applicants must fulfill the following:
1. Be a legally established entity. Individuals are not eligible.
2. Conferences and paid conference lodging accommodations must be within the boundaries of Alachua County.
3. The proposed conference must have as one of its main purposes the attraction of tourists as evidenced by the promotion of the conference to tourists.

This grant will not reimburse for the following disallowable expenditures:
- Payment of any bills of a personal nature, such as rent, mortgage, utilities, personal vehicles;
- Real property; capital improvements, including but not limited to new construction, renovation, restoration, installation or replacement of fixtures, and tangible personal property;
- Interest or reduction of deficits or loans, fines, penalties, or cost of litigation;
- Expenses incurred or obligated prior to or after funding period;
- Making payments or reimbursements for goods or services purchased for previous or other events, invoices paid outside of contract period;
- Advertising, printing or other expenses that omit the Visit Gainesville, Alachua County, FL logo and/or recognition.
- Benefits, projects, and fundraisers that benefit organizations other than the contracted applicant.
- Benefits and projects planned primarily for fundraising purposes;
- Prize money, scholarships, awards, plaques, certificates, or contributions;
- Political or religious events;
- Alcohol;
- Sales Tax;
- Hotel rooms for attendees;
- Staff payments for services;
- Any expenditure not authorized by Alachua County Code of Ordinances.

Pre-Application Information:

Completed applications must be received no later than 5 p.m. on Friday, July 31, 2020.

All funds are available on a reimbursement basis only after the conclusion of the conference and upon receipt of all required reimbursement documentation.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Email applications to Please use “CONFERENCE GRANT APPLICATION” in the email subject line.

Or mail to:
Visit Gainesville, Alachua County
33 N. Main St.
Gainesville, Florida 32601

Direct questions to the email address above or call (352) 374-5260 or toll-free at (866)778-5002.

URL for Full Text (RFP):

Geographic Focus:

USA: Florida: Alachua County

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