Florida Department of State (DOS), Division of Library and Information Services
Grants starting at $10,000 to Florida counties, municipalities, and special districts for capital projects related to public libraries. Funding may be used for new construction, expansion, remodeling, architectural services, facility purchase, site preparation, equipment, and opening day collections.
Allowable Uses of Grant Funds:
Funds provided under a Library Construction Grant may be used to cover costs of any of the following, as long as the construction project results in a completed library facility:
A. Architectural services;
B. New construction;
E. Purchase of a facility or property to be used as a library.
F. Site preparation, including the provision of parking spaces;
G. Engineering costs and legal fees directly related to the construction of the library;
H. Initial or fixed equipment, including shelving, tables, chairs, information and building technologies, video and telecommunications equipment, machinery, utilities, built-in equipment and enclosures or structures necessary to house them, and all other items necessary to furnish and operate a new or improved facility for the provision of library services; or
I. Opening day collections.
Expenditures must be in compliance with the state guidelines for allowable project costs as outlined in the Department of Financial Services’ Reference Guide for State Expenditures (dated February 2011).
GrantWatch ID#: 174787
A project will not be eligible for a grant when the state portion of the project will be less than $10,000.
The total maximum grant award is $500,000.
The grant period will start on July 1, 2018. A construction project may be initiated 12 months or less prior to the project start date.
The applicant for a Library Construction Grant must be a county, municipality, special district or special tax district.
The applicant requesting a Public Library Construction Grant shall either own or have unconditional use of the library building to be constructed, expanded or remodeled and the site on which it is located. Assurance of unconditional use by the applicant’s governing body must be submitted to the Division no later than 90 days after the grant award. If an applicant anticipates starting a project prior to the date of the grant award, the assurance of unconditional use must be submitted at the time of application submission.
If the applicant is partnering with another entity to construct a library building where the ownership or unconditional use of the building will not be transferred until the completion of the construction project, a legal agreement, such as an interlocal agreement, can be provided in lieu of ownership documentation. This agreement must show when the transfer will take place and result in the applicant having ownership or unconditional use of the building. Before the project can be closed out, documentation of the final transfer of ownership or unconditional use must be provided to the Division.
An applicant for a Public Library Construction Grant shall be eligible to receive funding for a construction project from more than one state funding source provided that the following criteria are met:
1. The additional state funding source(s) must be based on a statutorily approved process administered by another state agency, and
2. The applicant must demonstrate that the project will provide a higher level of service to residents or that the project is in partnership with another organization or agency.
E. A government receiving a Library Construction Grant must have an established program of free public library services and resources which is maintained to provide library service without discrimination to all residents of the legal service area taxed for library purposes.
A project will not be eligible for a grant when:
1. The state portion of the project will be less than $10,000;
2. The project will result in a total building of less than 3,000 square feet; or 3. The project will not result in a complete library facility.
The following are not allowed as grant or matching expenditures:
A. In-kind services; and
B. Routine maintenance costs of project identification signs.
Matching funds must equal the grant amount, dollar for dollar. The Division of Library and Information Services will waive the financial matching requirements on grants for rural communities that have been designated in accordance with Sections 288.0656 and 288.06561, Florida Statutes. Eligible communities applying for a Public Library Construction Grant must request waiver of matching requirements at the time of grant application.
Eligible matching funds include cash, governmental appropriation, negotiable and non- negotiable securities, bonds sold or validated, funds used for advance plans, estimates, or the cost of the land for the construction or acquisition of a building not already in use as a public library.
Applications are due July 2, 2018.
-March 2018: Announcement of application availability in Florida Administrative Register and via email.
-March-April 2018: Division staff assistance and consultation available to applicants.
-July 2, 2018: Application deadline. Applications must be submitted on DOS Grants System at dosgrants.com on or before this date.
-July 2018: Division staff review of applications.
-August 2018: Application correction period. Applicants will have 30 days after the notification date to complete and correct deficiencies. All corrections must be submitted on the DOS Grants System at dosgrants.com on or before the last day of the correction period specified by the Division. Failure to correct identified deficiencies within the 30-day period shall automatically make the application ineligible.
-September 2018: Division develops ranked list of Public Library Construction Grant applications for consideration by the Legislature.
-January-February 2019: Legislative committees hear budget requests and make recommendations as part of the overall state budget.
-April-May 2019: Legislature approves state budget.
-June 2019: Division communicates applications status to applicants (funded or not funded).
-July 1, 2019: Project begins.
-January 1, 2020: Progress Report due. The report must be submitted on DOS Grants System at dosgrants.com.
-July 1, 2020: Progress Report due. The report must be submitted on DOS Grants System at dosgrants.com.
-January 1, 2021: Progress Report due. The report must be submitted on DOS Grants System at dosgrants.com.
-June 1, 2021: Grant completion deadline. This is the ending date of the project period. The Construction project must be 100% complete, all grant and matching funds must be paid out and the project must be closed out with the Division.
Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.
For areas east of Jefferson County, address requests to:
Chief, Floodplain Management Services
U.S. Army Corps of Engineers
Post Office Box 4970
Jacksonville, Florida 32232-0019
For areas west of Jefferson, including Jefferson County, address requests to:
U.S. Army Corps of Engineers Mobile District
Post Office Box 2288
Mobile, Alabama 36628-0001