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Operating Grant

Grants to Southern Vancouver Island Area, British
Columbia Arts Nonprofits for Organizational Operations

Agency Type:


Funding Source:

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Capital Regional District (CRD)

Deadline Date:

09/12/18 4:30 PM


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Grants to British Columbia nonprofit arts organizations within the funding source’s service area, which includes southern Vancouver Island and nearby Gulf Islands, to support general operations. Organizations will be evaluated on the basis of artistic merit, administrative competence, and community impact and involvement. Funding may be used for ongoing operational costs related to arts activities within the Capital Regional District.

Statement of Purpose:

CRD1 Arts Development Operating Grants recognize the contribution that arts organizations make to the quality of life in the Capital Regional District, the provincial and national visibility these organizations provide to the region, and their role in providing a wide range of arts activities for citizens and visitors.

Operating assistance acknowledges that, in order for the arts to remain accessible to the region’s audiences and participants, they require an investment of public sector funds. Through an investment in our arts organizations and institutions, the CRD is contributing to the development of a healthy, diverse and vibrant community.

CRD operating funding provides support to arts organizations of regional significance whose primary mandate is public programming in the arts.

Assessment Criteria:

The CRD Arts Advisory Council assesses Operating Grant applications in the areas of artistic merit, administrative competence, and community impact and involvement. Organizations must demonstrate the following in their Operating Grant applications:

1. Artistic Merit
-An artistic program which reflects and fulfills the organization’s mandate.
-A sound and clearly-articulated artistic plan and a demonstrated ability to fulfill that plan.

2. Administrative Competence
-Evidence of a clear mandate, competent administration, a functional board and administrative and governance structures appropriate to the organization (e.g., planning, development, marketing, financial management, board development, etc.)
-Evidence of a diversified revenue base. This may include ticket sales, donations, support from foundations, support from other levels of government, etc.

3. Community Impact and Involvement
-A contribution to the community, which may include outreach, audience development, educational activities for the public, economic impact, evidence of strong volunteer participation, etc.

Notice of Significant Concern:

The Notice of Significant Concern policy assists the CRD Arts Service to monitor and maintain consistency by funded organizations in fulfilling Operating Grant program objectives, and protects the CRD’s funding investment in these organizations.

A Notice of Significant Concern will be conveyed to organizations not meeting the intended goals of the program. If required, the Notice will be contained in the recommendation letter provided to each organization following adjudication.

The Notice will:
a) List and describe the area(s) requiring remediation.
b) Require that the applicant report on all remediation activity (steps to resolve plus the positive outcome) in the following year’s application.
c) Clearly state that if an applicant does not adequately address the Significant Concerns in their next operating grant application, funding may be reduced or withdrawn or, conditions may be attached to future program eligibility.

GrantWatch ID#:

GrantWatch ID#: 174876

Additional Eligibility Criteria:

Applicant organizations must meet the following criteria:
-Have public programming in the arts as their primary mandate and purpose.
-Be nonprofit societies and have been registered in British Columbia for at least two (2) consecutive years immediately preceding the application deadline.
-Have actively presented public arts programming in the CRD for the two (2) consecutive years immediately preceding the application deadline.
-First-time applicants must have received one or more CRD Project Grant awards prior to the application deadline.
-Have an active Board of Directors. Voting members of the Board must not receive remuneration of any kind from the applicant organization.
-Have their administration and public programming based in the CRD.1
-Have operating budgets that average at least $50,000 in the year of application and the two (2) years immediately preceding application, exclusive of capital projects or in-kind contributions. (Organizations with operating budgets of less than $50,000 may be eligible for funding through the CRD Arts Development Project Grants program.)
-Provide, with their applications, the appropriate financial statements as outlined in the “Financial Statement Requirements” section as well as promotional materials showing CRD recognition.
-Demonstrate a need for public funding in their applications.

Ineligible Organizations and Activities:

Given budget limitations, some activities are beyond the scope of this grant program, regardless of their merit. Operating Grants are not available for programs of civic departments or branches (e.g., libraries or community centres), nor are they intended for the activities of clubs or for organizations whose primary mandate involves social service, religious, sports or educational activities.

Training and educational organizations are not eligible unless they are determined to have public programming of regional significance. An organization will be determined to be primarily concerned with training or education if the majority of its earned revenue is derived from tuitions or other payments for educational or training services.

An arts training organization may be eligible for funding for its public programming that is not related to the fulfillment of prescribed curriculum requirements or other educational activities. Recitals, exhibitions and other presentations intended to present or showcase the ongoing or final results of courses, classes, workshops, etc., are not eligible for funding under this program.

In addition, the following do not qualify for Operating Grants:
-Contests and competitions
-Capital projects
-Tourism promotion

Pre-Application Information:

Completed applications must be received in the Arts Development Office by 4:30pm on the published deadline.

Applicant organizations are informed by e-mail and mail of the Council’s recommendations, usually within 7 days of the plenary session.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

CRD Arts Development Service
PO Box 1000, 625 Fisgard St.
Victoria, BC V8W 2S6
(Courier: V8W 1R7)

Grant Coverage Areas:

The Capital Regional District (CRD) is the regional government for 13 municipalities and three electoral areas on southern Vancouver Island and the nearby Gulf Islands. More information about the CRD region may be found here:

URL for Full Text (RFP):

Geographic Focus:

Canada: British Columbia