Permanent Community Impact Fund Board (CIB) Grant and Loan Program
Grants and Loans to Utah Political Subdivisions, School
Districts, and IHEs for Public Infrastructure and Services
Districts, and IHEs for Public Infrastructure and Services
Utah Department of Workforce Services - Permanent Community Impact Fund Board
10/02/17 5:00 PM Receipt
Grants and loans to Utah political subdivisions, school districts, and postsecondary institutions to reduce the impact and burden of mineral resource development taking place on federal lands. Funding is available for the construction, planning, and maintenance of public facilities, as well as the provision of public services.
Because local communities cannot collect taxes from federal lands, their ability to provide necessities like roads, municipal buildings, water and sewer service is diminished. To reduce that burden, a portion of the federal lease fees are returned to the Community Impact Board to distribute to the impacted communities.
The CIB's administrative rules further define "public facilities and services" to mean public infrastructure traditionally provided by governmental entities.
Nominally Producing/Marginally Impacted Areas:
The CIB has adopted the following guidelines placing certain limitations on the amount and type of financial assistance to be offered to applicants from areas which produce nominal amounts of mineral lease funds or are marginally impacted (directly or indirectly) by production of mineral resources on federal lands within the state of Utah.
-Financial assistance will be offered as interest bearing loans.
-The interest rate on these loans will be at least one percentage higher than the CIB’s benchmark interest rate at the time of application.
-The term on these loans will usually be limited to 20 years.
-All other statutory and programmatic requirements of the CIB will apply to these loans.
Solid Waste Disposal Projects:
On January 6, 1994, the Permanent Community Impact Fund Board (CIB) voted to lift its moratorium on accepting applications for funding assistance on solid waste disposal projects. However, certain policy guidelines were adopted to define the scope and nature of CIB participation in the range of solid waste disposal projects.
Solid Waste Planning Projects:
Included are feasibility studies, environmental and sitting studies, development plans, etc. Funding for approved applications will be provided on a 50/50 cash matching basis, with a $25,000 ceiling on CIB participation. Applicants are encouraged to take a regional or countywide approach to solid waste planning activities. Development of specific plans should be coordinated with the Utah Department of Environmental Quality; Division of Solid and Hazardous Waste (DSHW) to ensure compliance with DSHW regulations.
Solid Waste Disposal Projects:
Included are upgrading of existing facilities and the development of new facilities. Funding for approved applications will be provided via an interest-bearing loan. The amount and length of the loan will be determined on a case-by-case basis. However, the interest rate must be at least one-half (½) of the most recent interest rate charged on state issued general obligation bonds. Applicants are encouraged to take a regional or countywide approach to the development of solid waste disposal facilities. Applicants will be required to establish and fund an invested replacement account as a condition to receiving a loan. Funding of approved applications will be contingent upon the project sponsor receiving the necessary permits from DSHW.
Closure of Existing Landfills:
Included is the closure of existing landfills to meet U.S. Environmental Protection Agency Regulations. Funding for approved applications will be provided via an interest-bearing loan. The amount and length of the loan will be determined on a case-by-case basis. However, the interest rate must be at least one-half (½) of the most recent interest rate charged on state-issued general obligation bonds. Funding of approved applications will be contingent upon the project sponsor receiving the necessary permits from DSHW.
Guidelines for Public Postsecondary Institutions Including Applied Technology Colleges:
The Permanent Community Impact Fund Board (CIB) may provide financial assistance to public postsecondary institutions in Utah, which includes all state-supported public universities, colleges, community colleges and applied technology colleges.
Applications relating to public postsecondary institutions will fall into two categories, capital projects and public services.
Capital Projects - This category includes: a) buildings; b) equipment and systems; and c) planning or design related to item a or b.
A. Buildings should be funded through the existing budgetary processes available to public postsecondary institutions. Application to CIB is not an alternative to circumvent review and approval by the State Board of Regents, the Utah College of Applied Technology’s Board of Trustees, the State Building Board, the Governor or the Legislature. The CIB will only consider applications for buildings when extraordinary circumstances indicate CIB participation is appropriate.
B. Equipment and systems will be only considered by CIB when no other regular funding source is available. This type of application should increase the quality and accessibility of educational opportunities available in areas of the state, which are or may be socially or economically impacted, directly or indirectly, by mineral resource development.
C. Planning or design applications relating to actual building or equipment/systems projects will carry the same requirements as those building or equipment/systems applications.
Public Service Projects:
Section 35A-8-305(4)(a) UCA, states CIB will consider the provision of public services to include contracts funded through public postsecondary institutions for research, education, or public service programs.
These projects should be of direct benefit to impacted counties or their political subdivisions. Applications to CIB for these types of projects shall be submitted from an impacted county and approved by the county legislative body.
General land use plans developed by a public postsecondary institution for an impacted county or its political subdivisions are considered to be a public service program.
Applications for studies and research projects should be for practical or applied research directed to immediate accomplishment of traditional governmental services.
Applicants are advised that for public service project or program requests relating to public postsecondary institutions CIB and the State Board of Regents have agreed to a ten percent (10%) cap on indirect costs. A waiver of the allowed ten percent (10%) indirect costs by the public postsecondary institution may not be counted towards the required twenty percent (20%) cash contribution by the applicant.
Capital Improvement List Requirement:
The CIB's administrative rules require that all project applications be identified on a "Local Capital Improvement List" submitted annually from each county, or in the case of state agencies, from the Housing and Community Development Division (HCD). Projects not identified on a county's or HCD's list will not be funded by CIB, unless they are a bona fide public safety or health emergency or other compelling reason.
The list will contain a short term (one year) and a medium term (five year) component. A succinct one year list shall be submitted to the CIB Staff and applications for funding shall be on the one year list.
The list should contain the following items: jurisdiction, summary description, project time frame, anticipated time of submission to CIB, projected overall cost of project, anticipated funding sources.
Capital Project Applications shall be submitted by the public postsecondary institution in its own name as a state agency. These applications will be identified on the capital improvement list submitted by HCD.
Public Service Project Applications will be submitted by an impacted county. These applications will be identified on the local capital improvement list submitted by that county.
Total participation in any given project will generally be limited to a maximum of $5,000,000, regardless of grant/loan mix.
Solid Waste Planning Projects will be provided on a 50/50 cash matching basis with a $25,000 ceiling on CIB Participation.
CIB grant contracts expire in two years at which time the applicant’s project may be deemed abandoned and the funding may be returned to the Mineral Lease accounts.
The Permanent Community Impact Fund Board (CIB) provides loans and/or grants to state agencies and subdivisions of the state which are or may be socially or economically impacted, directly or indirectly, by mineral resource development on federal lands.
Utah state statute defines a "subdivision of the state" as being any of the following: counties, cities, towns, school districts, housing authorities, building authorities, special service districts, water conservancy districts, county service areas, special improvement districts, water or sewer improvement districts, and public postsecondary institutions.
Indian Tribes, individuals, corporations, associations, private nonprofit organizations are not eligible for financing from the CIB.
Public Education (School Districts) Project Eligibility:
Section 35A-8-307(1)(d) UCA prohibits the CIB from funding any education project that could otherwise have reasonably been funded by a school district through a program of annual budgeting, capital budgeting, bonded indebtedness, or special assignments.
Non-Culinary Water Projects:
The CIB will not participate in the financing of non-culinary water projects where the primary beneficiaries are individuals, for profit corporations, associations, private nonprofit organizations, stock companies, or other entities not specifically defined as eligible applicants.
The CIB may determine to participate in non-culinary water projects where an eligible applicant can demonstrate that the facilities or services provided would be available to or significantly benefit the general public and that the proposed funding assistance is not merely a device to pass along low interest government financing to the private sector.
Applicants are advised that public service project or program requests relating to public postsecondary institutions require a twenty percent (20%) cash contribution by the applicant.
Planning, study or design requests require a fifty percent (50%) cash contribution from the applicant. Applicants cannot count the use of in-kind funds as local matching funds unless the in-kind participation has a demonstrable value, such as real property. Donated labor or staff time cannot be counted as local matching funds.
The CIB requires all applicants to have a vigorous public participation effort. All applicants shall hold a formal public hearing to solicit comment concerning the size, scope and nature of any funding request to be submitted to the CIB prior to review by the Board.
All applicants are required to submit a copy of any proposed application for CIB funding assistance to the applicable Association of Governments (AOG) two weeks prior to submission.
-Application Deadline: June 1
-Review Meetings: July, August, September
-Funding Meetings: October
-Application Deadline: October 1*
-Review Meetings: November, December, January
-Funding Meetings: February
-Application Deadline: February 1
-Review Meetings: March, April, May
-Funding Meetings: June
*Application Deadline for the 2nd Trimester of FY2018 is moved to October 2, 2017 by 5:00 PM.
Applications must be received in the CIB office by 5:00 PM on application deadline.
Applicants and their representatives shall be informed of any Project Review Meeting at which their applications will be considered. Applicants shall make formal presentations to the CIB and respond to the CIB's questions.
At a Project Funding Meeting the CIB may:
-Deny the application as submitted;
-Place the application on the "Pending List" for consideration at a future Project Review Meeting after additional review, options analysis and funding coordination by the applicant and the CIB's staff;
-Authorize funding for applications in the amount and terms as determined by the CIB
Requests for Special Consideration:
In instances of bona fide public safety or health emergencies or for other compelling reasons, the CIB may suspend its rules and procedures and accept, process, review and authorize funding of an application on an expedited basis.
Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.
Keith Heaton, Director
Planning and Development
Candace Powers, Fund Manager
Gayle Gardner, Associate Manager
Shad West, Program Specialist
Cris Rhead, Administrative Asst.
Permanent Community Impact Fund
1385 South State Street, 4th Floor
Salt Lake City, Utah 84115
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