California Department of Education (CDE) - Expanded Learning Division
01/22/19 4:00 PM Receipt
Grants to California school districts, charter schools, county offices of education, and eligible special needs schools to provide after-school enrichment programming for students in elementary and middle schools. Applications are also accepted from nonprofit, city and county organizations; however, a local education agency or public agency must act as the fiscal agent. Grants will be awarded to school sites that have the highest rank ordered percentage of students eligible for FRPM among the ASES grant applicants.
Purpose and Description of the Program Parameters
The purpose of the ASES Program is to create incentives for establishing locally-driven Expanded Learning programs, including after school programs(ASP) that partner with public schools and communities to provide academic and literacy support, and safe, constructive alternatives for youth. The ASES Program involves collaboration among parents, youth, and representatives from schools, governmental agencies, individuals from community-based organizations, and the private sector.
A. Description of Required Program Elements
An ASES Program must integrate with the regular school day and other expanded learning opportunities (EC Section 8483.3[c]) while providing a safe physical and emotional environment, opportunities for relationship building, and promotion of active student engagement (EC Section 8483.3[c]) through the following two required program elements:
1. An educational and literacy element (EC Section 8482.3[c][A])in which tutoring or homework assistance is provided in one or more of the following areas:
- Language arts
- History and social science
- Computer training
2. An educational enrichment element (EC Section 8482.3[c][B]) which may include, but is not limited to the following:
- Fine arts
- Career Technical Education (CTE)
- Physical fitness
- Prevention activities
Examples of such activities and programs include, but are not limited to:
- Science, Technology, Engineering and Math
- Remedial education activities
- Expanded learning activities in core content areas
- Homework assistance
- Tutoring services
- Language skills and academic achievement for English learners
- Telecommunications and technology education (e.g., computer training)
- Fine arts training in any art form (e.g., visual, performing, and digital arts)
- Recreational activities
- Science-related activities
- Physical fitness activities
- Nutrition education activities
- CTE activities
- Job readiness activities
- Drug, alcohol, and tobacco education and prevention activities
- Coordinated school health activities
- Character education
When determining goals for the educational and literacy element and the educational enrichment element, the EXLD strongly encourages Applicants to use research-based curricula and strategies that are aligned to California’s state standards, including the Common Core State Standards and the Next Generation Science Standards (see the CDE Common Core State Standards web page at https://www.cde.ca.gov/re/cc/ and the CDE Next Generation Science Standards web page at https://www.cde.ca.gov/pd/ca/sc/ngssstandards.asp), and are appropriate for after school audiences.
3. Development of a Program Plan
The ASES grantees shall develop and maintain documentation of the ASES Program Plan for a minimum of five years after the conclusion of the program (EC Section 8482.3[g][F]). Applicants applying for a new ASES grant will be required to submit a Program Plan within six months of receiving a grant award for ASES funding.
Current ASES grantees applying for an increase in funding or additional sites are not required to submit a Program Plan as part of the RFA submission. The development, revision and submission of a Program Plan is required as part of the ASES grant renewal process.
The ASES Program Plan must be developed through a collaborative process that includes parents, youth, representatives of participating public school sites, governmental agencies, such as city and county parks and recreation departments, local law enforcement, community organizations, and the private sector (EC Section 8482.5[b]). Grantees must develop an ASES Program Plan that is available for on-site review (EC Section 8482.3[g]). The EXLD must be notified if the program goals or outcome measures are changed during the grant period (EC Section 8482.3[g][E]).
A Program Plan Guide is available for grantees on the CDE ASES Program Web page at https://www.cde.ca.gov/ls/ba/as/. The Program Plan includes, but is not limited to, program goals, program content, and any other information requested by the CDE. The Program Plan must be reviewed by the grantee every three years (EC Section 8482.3[g]).
B. Operational Requirements
The legislation governing the ASES Program requires that After School Programs provide students with a safe environment, academic support, and educational enrichment. Every student attending a school operating a program is eligible to participate in the program, subject to program capacity (EC Section 8482.6). All ASES ASPs must:
- Begin immediately upon the conclusion of the regular school day (EC Section 8483[a]).
- Operate at least until 6 p.m. (EC Section 8483[a]).
- Operate a minimum of 15 hours per week (EC Section 8483[a]).
- Operate every regular school day during the regular school year (EC Section 8483[a]).
- Maintain a student-to-staff member ratio of no more than 20:1 (EC Section 8483.4).
- Offer a daily nutritious snack and/or meal (EC Section 8483.3[c]) that conforms to both state and federal standards.
- Provide opportunities for physical activity (EC Section 8483.3[c]).
- Provide all notices, reports, statements, and records to parents or guardians in English and the student’s primary language when 15 percent or more of the students enrolled at the school site speak a primary language other than English. This is determined annually based on the language census data submitted to the CDE for the preceding year (EC Section 48985).
C. Program Sites
The program site is the physical location where the ASES program activities and services are provided. The program site must be safe and easily accessible, and is generally an elementary or secondary school, but may be a community park, recreational facility, or other site approved by the EXLD through the grant application process (EC Section 8484.6[a]).
Applicants proposing to deliver services through the ASES Program must assure that the Applicant, participating school(s), and the LEA agree to the proposed program site (EC Section 8484.6[a]), including the following:
- Safe and supervised transportation must be provided to the enrolled students if the program site is not located on a school campus (EC sections 8482.8[a] and 8484.6[a]).
- Off-site programs must be aligned with the educational and literacy components of the participating students' regular school program (EC Section 8484.6[a]).
- Off-site programs must ensure communication among teachers in the regular school program, after school staff, and parents of students (EC Section 8482.8[a]).
- Off-site programs must comply with all statutory and regulatory requirements of those conducted on the school site (EC Section 8484.6[b]).
GrantWatch ID#: 175775
The maximum grant award for an individual after school site is $122,850 for elementary schools and $163,800 for middle/junior high schools.
A school currently serving a combination of elementary and middle/junior high school students may apply for the middle/junior high school maximum of $163,800. An applicant’s school is considered a middle school if they have served the seventh grade or higher during the 2017–18 school year.
Applicants awarded an ASES grant will receive a three-year renewable grant awarded in one-year increments beginning on July 1, 2019, provided that the assurances and program requirements have been met, and the state budget is approved (ECSection 8482.4[c]). Continuation of the grant after the initial three-year grant period is contingent upon meeting all of the administrative program requirements, including attendance, expenditure, and evaluation data reporting.
Entities eligible to apply for ASES funds through the Universal RFA include:
-County offices of education
-California School for the Blind or for the Deaf
-Direct-funded charter schools
-City, county, or nonprofit organizations, but only as a Co-applicant with the approval of an LEA or multiple LEAs
Eligible entities may apply for this RFA if they are:
- Seeking funding as a new grantee
- Current grantees that are seeking to add a site to their grant
- Current grantees that are seeking to increase a current site’s funding to the legislative cap, which is $122,850 for elementary schools and $163,800 for middle schools (EC Section 8483.7)
Eligible entities may not apply for the Universal RFA if they are:
-Current grantees seeking to renew their grant (current grantees must use the Renewal RFA)
-ASES Programs seeking before school, summer school, or large school adjustments funding
- Current 21st Century Community Learning Centers or ASES sites that have received a grant reduction in FY 2018–19 (that will be implemented in FY 2019–20) due to the agency not meeting the requirements of the grant in the prior RFA, are ineligible for an increase in funding through this RFA in FY 2019–20. This applies to the program type, or component, that has been reduced (After School Base, Before School Base, and Summer/Supplemental).
Critical Dates for the Application Process:
- September 2018: RFA and supporting documents are posted on the California Department of Education (CDE) Funding and Fiscal Management web page at https://www.cde.ca.gov/ls/ba/as/fiscal.asp.
- January 22, 2019: Submission deadline for application in hard copy to the CDE by 4 p.m. No postmarks will be accepted.
- February 2019: Applicants are notified if they have been disqualified based on the CDE’s screening of applications and eligibility criteria.
- February 2019: The CDE reviews voluntary/involuntary grant reductions to determine available funding amounts.
- April 2019: Intent to Award (ITA) is posted on the CDE website (ITA is NOT the final funding list). The final funding list will be posted on the CDE website when all data are verified and appeals are decided.
- May 2019: The final funding list will be posted on the CDE website when all data are verified and appeals are decided.
The ASES Program requires a local match (cash or in-kind services) of one-third of the state grant amount from the school district, governmental agencies, community organizations, or the private sector for each dollar expended in grant funds (EC Section 8483.7[a]). Facilities or space usage may not fulfill more than 25 percent of the required local contribution (EC Section 8483.7[a]). State categorical funds for remedial education are not allowed to be used as a local match (EC Section 8483.7[b]).
In any FY, when a program receives state funds, but does not secure adequate matching funds, there may be a determination that an overpayment has occurred. In this case, repayment of the overpayment funds to the CDE will be required as well as any other obligations as set forth in EC Section 8483.8.
Schools with the highest percentage of FRPM eligible students will be awarded grants and funded down the list until all funds are exhausted. An Applicant agency may therefore receive funding for all, some, or none of the school sites contained in the application.
Links to documents and application instructions: https://www.cde.ca.gov/fg/fo/r27/ases19rfa.asp
ASSIST Application Instructions: https://www.cde.ca.gov/fg/fo/r27/assist19instruc.asp
Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.
ASSIST Online Application: https://www3.cde.ca.gov/assist/index.aspx
All completed RFAs should be submitted to:
ASES Universal Grant Application
Expanded Learning Division
ASES Universal RFA
California Department of Education
1430 N Street, Suite 3400
Sacramento, CA 95814-5901
All Request for Applications (RFA) questions and correspondence should be submitted by email through the After School Education and Safety (ASES) Universal RFA Helpdesk at firstname.lastname@example.org (please indicate “ASES RFA Question” in the email subject line), or by contacting the Expanded Learning Division (EXLD) at 916-319-0923.
All questions about RFA forms required through the After School Support and Information System (ASSIST) should be submitted by email through the ASSIST Helpdesk at ASSIST@cde.ca.gov.