State-Level Evaluation of the New York State 21st Century Community Learning Centers (21st CCLC) Program

Grant to a New York Nonprofit, For-Profit, Educational
Agency, or IHE to Evaluate Academic Enrichment Programs

GrantWatch ID#: 176416
Agency Type:


New York State Education Department (NYSED)


11/07/16 3:00 PM Receipt

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Grant to a New York nonprofit, for-profit, LEA, educational board, or IHE to evaluate academic enrichment programs in low-performing schools. Questions regarding this RFP are due by October 11. The contracted organization will provide an evaluation that will inform future efforts to administer the academic enrichment program and promote positive outcomes for students.

The New York State Education Department (NYSED) is seeking proposals for the State-level evaluation of its 21st Century Community Learning Centers (CCLC) Program that is required by the United States Department of Education (USDOE). A 21st CCLC is a partnership of a local education agency and an organization that provides expanded learning opportunities for academic enrichment, youth development, and family literacy opportunities outside of the regular school hours primarily for children who attend high-poverty and low-performing schools.

The selected evaluator will assess the extent to which the expected outcomes of this program have been achieved. The results of this evaluation will be used to guide NYSED’s efforts to: direct and improve its administration of the program; provide assistance to local grantees; and improve program quality and outcomes for participating students.

Bidders should demonstrate experience in the successful development and management of evaluations of educational intervention programs. The evaluator’s responsibilities will encompass analyses of the processes and outcomes of the 21st CCLC program. The evaluator will work in collaboration with staff at NYSED.


The contract term will begin June 1, 2017 and end May 31, 2022.

Eligible bidders may include Local Education Agencies (LEAs), Boards of Cooperative Educational Services (BOCES), public or private Institutions of Higher Education (IHEs), not-for-profit and for-profit organizations or agencies.

Organizations that are currently under contract with any 21st CCLC local grantees as independent evaluators are not eligible to apply.

If awarded this contract, the bidder will not be eligible to contract with local grantees as an independent evaluator.

Bidders or subcontractors that are affiliated with, or perform other non-evaluation work for either 21st CCLC grantees or the 21st CCLC Resource Centers, or organizations holding 21st CCLC grants, could be considered eligible if they can demonstrate clear and separate governance and oversight structures in place to prevent any conflict of interest or the appearance of a conflict of interest. This includes having staff specifically dedicated to the evaluation, distinct organizational units and reporting structures, as well as other policies and procedures that eliminate any potential conflicts of interest or the appearance thereof. If applicable, the proposal should detail the bidder’s plans to eliminate or mitigate any potential conflict of interest.

Subcontracting/Minority and Women-Owned Business Enterprises (M/WBE):

-Subcontracting will be limited to thirty percent (30%) of the total contract budget. Subcontracting is defined as non-employee direct personal services and related incidental expenses, including travel.

-Bidders are required to comply with NYSED’s Minority and Women-Owned Business Enterprises (M/WBE) participation goals for this RFP through one of three methods. Compliance methods are discussed in detail in the Minority/Women-Owned Business Enterprise (M/WBE) Participation Goals section below.

Questions regarding the request must be submitted by e-mail to no later than the close of business October 11, 2016. Questions regarding this request should be identified as either Program, Fiscal, or M/WBE.

A Questions and Answers Summary will be posted online no later than October 24, 2016:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Program Matters:
Elizabeth Whipple

M/WBE Matters:
Joan Ramsey

Fiscal Matters:
Jessica Hartjen

Mail applications to:

NYS Education Department
Bureau of Fiscal Management
Attn: Jessica Hartjen
Contract Administration Unit
89 Washington Avenue, Room 501W EB
Albany, NY 12234

RFP #17-011

See the full text of this grant

USA: New York City;   New York

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