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21st Century Community Learning Centers (21st CCLC)

Grants to Kentucky LEAs, Nonprofits, For-Profits, Agencies,
and IHEs for Out-of-School Enrichment Programs

Agency Type:

State

Funding Source:

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Kentucky Department of Education (KDE) - Office of Next Generation Schools and Districts

Conf. Date:

09/27/19

Deadline Date:

11/18/19 4:00 PM EST

Description:

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Grants to Kentucky LEAs, nonprofits, for-profits, faith-based organizations, IHEs, and government agencies to create and implement quality out-of-school programming that promotes youth development and improves student achievement. Funding is intended for programs that offer academic, artistic, and cultural enrichment opportunities for children, particularly students who attend high poverty and low-performing schools, and to meet state and local standards in core academic subjects, such as reading, math and science. There are three types of applications: new, continuation, and expansion.

Absolute Priority is given to proposals targeting schools that are eligible for Title I school-wide programs or that serve a high percentage (at least 40%) of students from low-income families.  Low-income is defined as those who receive free or reduced-cost meals based upon the most recently available December 1 counts.

The purpose of a 21st Century Community Learning Center is to provide students with homework assistance and a broad array of activities that can complement their regular academic programs while also promoting youth development; and to offer literacy and other educational services to the families of participating children. Programs must ensure the academic services provided are aligned with the school’s curriculum in the core subject areas. Based on this guidance, applicants must address, but are not limited to, the following goals for Kentucky’s 21st CCLC programs:

  1. Increase academic achievement of regularly participating students.
  2. Improve non-cognitive indicators of success in regularly participating students.
  3. Increase the number of students attending the program 30 days or more during the academic year. 
  4. Increase access to high-quality programming.
  5. Increase access to Transition Readiness activities for middle/high students and increase awareness for elementary programs.
  6. Increase educational opportunities for parents and families that support academic achievement.

Elementary and primary 21st CCLC sites will, in addition to, meeting all other grant directives, partner with schools to provide reading intervention targeting K-3 students performing significantly below grade level, if served by the grant. The 21st CCLC program staff will consult with the school’s reading interventionist or instructional lead to identify students and determine strategies to address proficiency during out-of-school time programming (before school, after school, summer). Grant funds may be used to pay a trained reading interventionist or reading teacher to work in the afterschool program with students.

The applicant must describe the process used to determine the needs of the school and community, and establish a compelling need for the proposed programs/services. The process must address how all stakeholders in the community were involved: district administrators, school staff, community partners, parents, and students.  For additional information about needs assessment, see page 11 of the Guidelines in Supporting Documents.

Academic Achievement Requirements:

  • In addition to homework help, a minimum of 50% of the program’s hours must be dedicated toward providing academic assistance (remediation or acceleration) and 50% enrichment (ex: program is 3 hours after school, 30 minutes for homework help, 1 hour and 15 minutes for remediation and/or acceleration and 1 hour and 15 minutes for enrichment).
  • Provide a minimum of two certified teachers to serve in the program a minimum of eight hours each per site served (a combination of teachers may be used to meet the 16 certified hours each week).
  • Provide a K-3 reading intervention program daily (if the grant serves K-3). 
  • Describe how the program will identify and target low-performing students.
  • Describe how the program activities are expected to improve student academic achievement and the connections between program offerings and the Kentucky Academic Standards in mathematics, reading, science, and other core content areas.
  • Describe how activities are evidence and/or research-based.  
  • Describe how students will have opportunities to explore and experience the Science, Technology, Engineering and Mathematics (STEM) content areas in addition to literacy supports in before/after-school and summer learning.
  • Address how the project aligns with the school/district learning objectives.
  • Activities to develop transition readiness must be included in the plan. Activities for middle/high schools must support achieving state benchmarks, college/career opportunities and support a post-secondary educational plan. Activities for elementary students must address achieving academic benchmarks, developing an awareness of college/career opportunities and support transition readiness to middle/high school.

For a list of required goals, see page 13 of the Guidelines in Supporting Documents.

The KDE requires that all Cycle 17 21st CCLC programs provide summer programming.  New Cycle 17 Grants and Continuation Grants that have not had a program for six months or longer will begin summer programming in 2021.  Grant funds may not be used for the sole purpose to fund only summer school programs. For information about summer programming, see page 17 of the Guidelines in Supporting Documents.

For information about spending guidance and allowable use of 21st CCLC Funds, see page 28 of the Guidelines

GrantWatch ID#:

GrantWatch ID#: 176580

Estimated Size of Grant:

Allocation for New Applicants:
- Year 1: $150,000
- Year 2: $150,00
- Year 3: $150,000
- Year 4: $125,000
- Year 5: $100,000

Allocations for Continuation or Expansion Applicants:
- Year 1: $100,000
- Year 2: $100,000
- Year 3: $100,000
- Year 4: $95,000
- Year 5: $95,000

Term of Contract:

An award must be for a period of not less than three years, and not more than five years. Continuation funding beyond the first year is contingent on the availability of funds and successful implementation of the program. The KDE intends to make the first year award available July 1, 2020 through September 30, 2021.

Additional Eligibility Criteria:

Eligible applicants may be:
-Local education agencies (LEA). For local education agencies, the school district must be the Fiscal Agent; an individual school may not serve as the applicant.
-Community–based organizations (CBO)
-Faith-based organizations (FBO)
-Institutions of higher education
-City or County government agencies
-For-profit corporations, and other public or private entities
-Kentucky School for the Blind & Kentucky School for the Deaf

A community–based organization is defined as a public or private for-profit or nonprofit organization 501(c)(3) that is representative of the community and that has demonstrated experience or promise of success in providing educational and related activities that will complement and enhance the academic performance and positive youth development. Community/faith-based organizations and other local government and private institutions that do apply for funds are expected to meet all statutory and regulatory requirements of the program and are required to partner with a school.

All targeted schools served by grants must be eligible for 2016-2017 Title I school wide programs or have at least 40 percent free and/or reduced lunch for the December 1, 2018 count.

Private school students are eligible to participate in 21st CCLC activities implemented in public schools. Applicants must provide a meaningful consultation with private school officials during the design and implementation of the program. Proof of this consultation must be described in the application under the Collaborations & Partnerships portion of the narrative.

An applicant is eligible to apply if it has no prior afterschool experience. An Organizational Capacity Form provided in the RFA must be completed by all non-governmental agencies. An applicant is eligible to apply if already implementing before and after school activities. Grantees must bear in mind that 21st CCLC funds can only be used to supplement and not supplant any federal or non-federal funds used to support current programs. For example, a grantee may not replace a childcare program with a 21st CCLC program - this would be supplanting.

A co-applicant is defined as the key partnering group or organization that receives (when the co-applicant is a school) or provides (when the co-applicant is a CBO or FBO) services/resources to the proposed project. This partnership does not imply the obligation of direct financial support to the co-applicant through grant funds. The purpose of the co-applicant is to provide support to enhance delivery of program services and activities not to share jointly in grant funds. The co-applicant is the key partner who provides the greatest amount of in-kind or actual financial support to the program.

A minimum of five signed Partner Agreements outlining support to enhance delivery of services and activities to be provided for the program must be attached. Applicants not submitting a minimum of five signed Parnter Agreements will receive a reduction of points under Collaboration and Partnership Criteria.

For a list of potential partners, see page 23 of the Guidelines in Supporting Documents below.

Grant funds may not be used to cover the training cost or a portion of the training cost for a reading interventionist or reading teacher.

Grantees must never use funds to pay for existing levels of service funded through any source (if something is currently funded from another source, you cannot “replace” that funding with 21st CCLC dollars). Funds cannot be used to pay for school related clubs or activities. For a list of ineligible expenses, see pages 28 and 30 of the Guidelines.

Pre-proposal Conference:

To assist districts and other partners in preparing a quality application, the KDE will offer four technical assistance sessions for the purpose of application preparation. These sessions will address essential grant requirements, budget preparation and state and federal guidance. Attendance at one of the sessions will be the only opportunity for face-to-face questions. Attendance is highly recommended as the RFA will be discussed in detail. Copies of the Cycle 17 RFA will not be provided at the technical assistance sessions. Bring your own copy.

An attendance log for these sessions will be maintained by the KDE. Applicants must advise the KDE within two working days of the scheduled technical assistance sessions of any special accommodations needed.

September 23, 2019, 9:00 – 4:30 PM ET
300 Building Sower Blvd – Frankfort, KY

September 24, 2019, 9:00 – 4:30 PM ET
Hazard Community College (1 Community Dr)– Hazard, KY

September 26, 2019, 9:00 – 4:30 PM CT
McCracken Co. Extension Office – Paducah, KY

September 27, 2019, 9:00 – 4:30 PM CT
Holiday Inn (Scottsville Rd.) – Bowling Green, KY

One person being registered does not cover 2-3 individuals. Each attendee will need to register separately. Make sure you give a valid e-mail address when registering.

To register, click on the dates found in the table on page 32 of the Guidelines.

Pre-Application Information:

The questions deadline is October 23, 2019 at noon (EST).

The application submission deadline is November 18, 2019 at 4:00 PM (EST).

Applicants must have a DUNS number that is registered with SAM (www.sam.gov). The process for receiving a DUNS number and SAM registration may take up to 30 days. Applicants must plan accordingly.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

All questions must be sent to:
KDERFP@education.ky.gov

Submit Applications to:
Kentucky Department of Education
Grants Management Branch
300 Building Sower Boulevard, 5th Floor
Frankfort, KY 40601

URL for Full Text (RFP):

Geographic Focus:

USA: Kentucky

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