Kentucky Department of Education (KDE) - Office of Next Generation Schools and Districts
11/20/17 4:00 PM EST
Grants to Kentucky LEAs, nonprofits, for-profits, faith-based organizations, IHEs, and government agencies for the implementation of quality out-of-school programming to promote social development and student achievement. Programs will offer academic, artistic, and cultural enrichment opportunities for children, particularly students who attend high poverty and low-performing schools, to meet state and local standards in core academic subjects, such as reading, math and science.
The purpose of a 21st Century Community Learning Center is to provide students with homework assistance and a broad array of activities that can complement their regular academic programs while also promoting youth development; and to offer literacy and other educational services to the families of participating children. Programs must ensure the academic services provided are aligned with the school’s curriculum in the core subject areas.
Based on this guidance, applicants must address, but are not limited to, the following goals for Kentucky’s 21st CCLC programs:
1. Increase academic achievement of regularly participating students.
2. Improve non-cognitive indicators of success in regularly participating students.
3. Increase the number of students attending the program 30 days or more during the academic year.
4. Increase access to high-quality programming.
5. Increase access to college/career preparation activities for middle and high school students.
6. Increase educational opportunities for parents and families that support academic achievement.
The 21st CCLC program is committed to ensuring that students have access to high-quality and engaging enrichment activities that truly support their learning and development. The 21st CCLC initiative further stresses the importance of diverse groups and organizations working together to strengthen school and community networks to help students and families succeed.
The Kentucky Department of Education’s mission is to prepare all Kentucky students for next-generation learning, work and citizenship by engaging schools, districts, families and communities through excellent leadership, service and support. Kentucky’s focus is to increase academic achievement. This should balance enrichment opportunities that include active, hands-on engagement with activities that address the needs of the whole-child and focus on Kentucky Academic Standards.
Associated needs include those related to socio-emotional, physical and non-cognitive domains. For this reason, the program offerings may not consist of only homework help/tutoring and credit recovery nor of enrichments only. A grant proposal may serve no more than two schools. Whereas the program may be open to participants who meet criteria for participation (including those from private and home schools), priority is given to participants from the school(s) identified for service within the application.
Title I funds, in concert with the 21st CCLC program funds, can provide extended/expanded learning programs in schools to integrate enrichment and recreation opportunities with academic services. 21st CCLC program funds can also meet the needs of parents seeking additional academic assistance and supplemental educational services (such as tutoring and academic enrichment) for their children.
It is essential that each applicant addresses student achievement gaps identified in each school the grant is to serve. Additionally, 21st CCLC program plans within the application will adhere to the Kentucky Academic Standards and will be aligned to the school day. Applicants must address strategies that will be implemented to address student needs and student success.
K-3 Reading Initiative:
Elementary and primary 21st CCLC sites will, in addition to meeting all other grant directives, partner with schools to provide reading intervention targeting K-3 students performing significantly below grade level, if served by the grant. The 21st CCLC program staff will consult with the school’s reading interventionist or instructional lead to identify students and determine strategies to address proficiency during out-of-school time programming (before school, after school, summer). Grant funds may not be used to cover the training cost or a portion of the training cost for a reading interventionist or reading teacher. Grant funds may be used to pay a trained reading interventionist or reading teacher to work in the after school program with students.
“Reading intervention program” means short-term intensive instruction in the essential skills necessary to read proficiently that is provided to a student by a highly trained instructor. This instruction may be conducted one-on-one or in small groups; shall be research-based, reliable, and replicable; and shall be based on the school’s ongoing assessment of individual student needs. Grants serving K-3 must provide reading intervention daily.
The 21st CCLC program will inform parents of struggling readers of available family literacy services at the school and in the community. Again, only 21st CCLC programs that include students enrolled in grades K-3 are required to provide reading intervention targeting students performing significantly below grade level.
New Applicant Funding:
The purpose of a grant is to provide academic, artistic and cultural enrichment opportunities for children, particularly students who attend high poverty and low performing schools, to meet state and local standards in core academic subjects, such as reading, math and science. Programs must provide students with homework assistance and a broad array of activities that can complement their regular academic programs while also promoting youth development; and to offer literacy and other educational services to the families of participating children. Programs must ensure the academic services provided are aligned with the school’s curriculum in the core subject areas.
Continuation/Expansion Applicant Funding:
KDE will allow existing 21st CCLC grantees that are nearing the end of or have completed their fifth year of funding to apply for continuation funding. Continuation grants assist grantees with funds to continue successful 21st CCLC programming that had been funded in the past. Applicants will be screened for capacity to administer the program as determined by successful implementation and participation levels of the current program. The application may be completed by using data and information of progress that you have accomplished per year in your project.
KDE will also allow existing grantees to apply for expansion grants. Current grantees may apply for an expansion of services to increase the number of students served (e.g. expanding services to additional grades) or for expansion to additional sites (e.g. serving two sites and/or schools instead of one) provided that criteria for applying for an Expansion grant has been met. Applicants will be screened on capacity to administer the program determined by successful implementation and meeting or exceeding participation levels of the current program. The application may be completed by using data and information of progress of the program goals that have been accomplished.
Absolute and Competitive are the two types of priorities for the competition. The Absolute Priority is a strict requirement to be met by all applicants, while applications that address competitive priorities will receive preference over applications that do not. Competitive Priority for funding will be reflected in additional points awarded for the competitive funding priorities.
Proposals will target students and family members of those students who attend schools that are eligible for 2016-2017 Title I school-wide programs or that served a high percentage of students from low- income families (at least 40 percent of the students qualified to receive free or reduced-cost meals). For proposals involving one or two school buildings, the school buildings to be served must have a 2016-2017 Title I school-wide program or at least 40 percent of the students from each participating building must be qualified to receive free and/or reduced-cost meals in 2016-2017. Eligibility shall be based upon the school’s 2016-2017 counts. The deadline submission for the FY18 RFA is due before the 17-18 free and reduced counts will be available so applicants must use the 16-17 counts. If an applicant does not meet the absolute priority, the application will be reviewed and a score assigned, but funding will not be awarded.
Competitive Priority - Priority Schools:
KDE will give competitive priority points to applicants serving schools identified as Priority Schools for improvement under Title I, Part A, Section 1116, and submitting an application jointly with (1) one or more local school districts receiving funds under Title I, Part A and (2) one or more public, private, or community/faith-based organizations. Schools identified for improvement are those that failed for two or more consecutive years to make adequate yearly progress. A list of schools identified for improvement is posted on the KDE website. Applicants should verify the status of schools they propose to serve.
CompetitivePriority - Focus Schools:
KDE will give priority to applicants serving students in the schools that have been identified as Focus Schools. Focus Schools mean schools that have a non-duplicate student gap group score in the bottom of non- duplicated student gap groups scores for all elementary, middle and high schools; schools with an individual student subgroup within assessment grades by level with a score in the (3rd) Standard Deviation below the state average for all students; or high schools that have a graduation rate that has been less than sixty (60) percent for two (2) consecutive years.
Additional Competitive Priority - Continuation Grants:
KDE will give priority to 21st CCLC Continuation Grant applicants who have shown significant improvement in student achievement. Continuation Grant applicants are grantees functioning in or have closed out their fifth and final year of 21st CCLC funds. To receive additional points, Continuation Grant applicants must show improved student achievement in math and reading scores as demonstrated by their most recent APR Center Profile data indicating that 50% or more of regular center participants improved and/or earned the highest grade possible in reading combined and 50% or more of regular center participants improved or earned the highest grade possible in math combined. KDE will use the official Center Profile maintained by the external evaluator to award these points.
Note: Continuation Competitive Priority points will not be awarded if most recent profile is not attached to the application.
In addition to the absolute priority and competitive funding priorities noted above, KDE has the right to consider geographic and programmatic diversity as factors in the selection of funded applications. Regardless of geographic area, all applications must meet minimum score requirements in order to be funded.
GrantWatch ID#: 176580
New Applicant Funding: KDE anticipates new grantee awards ranging from $100,000 - $150,000 per year for three years. The maximum grant amount will be $150,000 per year for the first three years with funding reductions in years four and five. Year four will reduce to $125,000 while year five will reduce to $100,000.
Continuation/Expansion Applicant Funding: The maximum grant amount will be $100,000 per year for the first three years with a 5% reduction in years four and five to $95,000 per year. KDE will also allow existing grantees to apply for expansion grants not to exceed $100,000 per year for the first three years with a 5% reduction in years four and five to $95,000 per year.
KDE anticipates new grantee awards will be provided for three years.
Provided that a signed contract between the district & KDE is in place, FY18 Grantees may access awarded funds July 1, 2018.
FY18 New Grants and Continuation grants (that have not had programming for a period of six months or longer) will begin program implementation at the beginning of the 2018-2019 school year and summer programming requirements will begin in 2019.
Funds may be used to hire staff when the contract with KDE has been implemented. Grant positions may be posted up to 60 days prior to this time.
The Program Director and Site Coordinator for New, Continuation and Expansion grants should be in place prior to July 1, 2018 in order to attend required trainings and meet with the co-applicant and partners to discuss implementation prior to the program beginning.
All grantees must provide services for five academic school years if federal funding is available.
Eligible applicants may be:
-Local education agencies (LEA)
-Community–based organizations (CBO)
-Faith-based organizations (FBO)
-Institutions of higher education
-City or County government agencies
-For-profit corporations, and other public or private entities
For local education agencies, the school district must be the fiscal agent; an individual school may not serve as the applicant.
A community–based organization is defined as a public or private for-profit or nonprofit organization 501(c)(3) that is representative of the community and that has demonstrated experience or promise of success in providing educational and related activities that will complement and enhance the academic performance and positive youth development. Community/faith-based organizations and other local government and private institutions that do apply for funds are expected to meet all statutory and regulatory requirements of the program and are required to partner with a school.
All targeted schools served by grants must be eligible for 2016-2017 Title I school wide programs or have at least 40 percent free and/or reduced lunch for the December 1, 2016 count. The deadline submission for the FY18 RFA is due before the 2017 free and reduced counts will be available so applicants must use the 2016 count. See page 1 for information on accessing FY16 Qualifying Data.
Private/non-public school students are eligible to participate in 21st CCLC activities carried out in public schools. Students, teachers, and other educational personnel are eligible to participate in 21st CCLC programs on an equitable basis. A 21st CCLC grantee – whether a public school or other public or private organization must provide equitable services to private school students and their families if the students are part of the area to be served by the award. Applicants must consult with private school officials during the design and development of the 21st CCLC program on issues such as how the children’s needs will be identified and what services will be offered. Proof of this consultation must be described in the application under the partnerships/ collaboration portion of the narrative.
An applicant is eligible to apply if it has no prior afterschool experience. An Organizational Capacity Statement Form provided in the RFA must be completed by all non-governmental agencies. Organizations do not have to demonstrate prior experience in providing afterschool programs to be eligible to apply for an award. However, an organization that does not have such experience must demonstrate promise of success in providing educational and related activities that will complement and enhance the academic performance, achievement, and positive youth development of the students.
An applicant is eligible to apply if already implementing before and/or afterschool activities. 21st CCLC funds may be used to expand and/or enhance current activities in the before and/or afterschool programs, whether supported by public or private funds. The applicant must demonstrate both the addition of services and increase the number of students to be served. Simply increasing the number of students to be served does not fulfill this requirement. For example, a grantee may use funds to align activities to help students meet local and state academic standards if those services are not part of the current afterschool program. Again, awardees must bear in mind that 21st CCLC funds can be used only to supplement and not supplant any federal or non-federal funds used to support current programs.
Required Co-Applicant Agreement:
A co-applicant is defined as the key partnering group or organization that receives (when the co-applicant is a school) or provides (when the co-applicant is a CBO or FBO) services/resources to the proposed project. This partnership does not imply the obligation of direct financial support to the co-applicant through grant funds. The purpose of the co-applicant is to provide support to enhance delivery of program services and activities not to share jointly in grant funds. The co-applicant is the key partner who provides the greatest amount of in-kind or actual financial support to the program.
The Co-Applicant Agreement outlines the partnership between the applicant and the co-applicant. Applicants not submitting a signed Co-Applicant Agreement will receive a reduction of points under Collaboration and Partnership Criteria. Also note, if a district is the applicant, a district administered program cannot be the co- applicant. This would include, for example, the Family Resource and Youth Services Centers, Community Education or any other program or entity administered or operated by the district or who draws either direct or in-kind financial support from the district.
Required Partner Agreements:
A minimum of five signed Partner Agreements outlining support to enhance delivery of services and activities to be provided for the program must be attached. Applicants not submitting a minimum of five signed Parnter Agreements will receive a reduction of points under Collaboration and Partnership Criteria.
Build a Community Learning Center of Support Potential Partners Include but are not limited to:
-Arts & Science Community (eg. Museums, zoos, music ensembles theaters)
-Banks & Financial Institutions
-Local Cultural Councils
-Businesses & Corporations
-Colleges and Universities
-Community-Based Afterschool Programs
-Local Parks and Recreation
-County Extension Offices
-Philanthropic Organizations (eg. Rotary, Kiawanas)
-Professional Organizations (eg. Realtors’ Association)
-Family Resource Youth Services Centers (Note: FRYSC cannot serve as your co-applicant)
-Local Schools & School Administrators
-Law Enforcement Agencies
-Regional STEM Networks
-Local Juvenille Justice Stakeholders
-Workforce Investment Boards
The questions deadline is October 23, 2017 at noon (EST).
The application submission deadline is November 20, 2017 at 4:00 PM (EST).
Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.
All questions must be sent to:
Submit Applications to:
Kentucky Department of Education
Grants Management Branch
300 Building Sower Boulevard, 5th Floor
Frankfort, KY 40601