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Artists in Education Residency Grant Program (AIE)

Grants to New Jersey PreK-12 Schools to
Host Professional Artist Residencies

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Funding Source:

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New Jersey State Council on the Arts, Young Audiences New Jersey and Eastern Pennsylvania

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Grants of up to $10,000 to New Jersey PreK-12 schools to host classroom residencies with qualified professional artists. The purpose of this program is to given students and teachers the opportunity to learn more about the creative process. For the current year, preference will be given to residencies focusing on the performing arts.

The mission of the Artists in Education Program is to make the arts a basic part of a sound, quality education for all students PreK through 12, and to provide quality professional development for teachers through long-term residencies with professional teaching artists.

-To make the arts a basic part of a sound, quality education for all students PreK-12
-To assist educators in the development and implementation of innovative arts curriculum.
-To help schools fulfill their own goals and objectives for curriculum, professional development, and community connections in and through the arts.
-To aid in the implementation of the Core Curriculum Content Standards in the Visual, Performing, and Language Arts Literacy.

-To place the creative process of making art at the center of the residency.
-To focus on engaging students and teachers in the creative process.
-To provide professional development for teachers that can be applied to the NJ Department of Education’s requirements for continuing education.
-To develop new skills and knowledge that complements and expands current practice.

Through the AIE Program, schools design residencies based on their own goals and objectives for curriculum, professional development, and community connections. Residencies focus on direct learning about the arts and the process of creating including the skills, techniques, and concepts of the art form. An artist in residence can also help classroom teachers with new approaches to traditional subjects through the arts.

Residencies are offered in a wide variety of disciplines. The focus of the residency may be class work with students and/or professional development for school staff.

AIE Teaching Artists:

AIE teaching artists are professional teaching artists who are currently on the roster at one of AIE’s partner agencies: Young Audiences New Jersey & Eastern Pennsylvania and Appel Farm Arts & Music Center. These artists have been chosen for both the quality of their artwork and their ability to create lively, substantial, and sequential arts programs in an educational setting. Through mentorships and professional development, they learn how to work collaboratively with teachers and administrators and bring the best possible programming to schools. Schools that are not already working with an AIE Teaching Artist will interview and select the artist to conduct the residency after grant awards are made. Teaching Artists are required to complete a fingerprint-based background check prior to their work in AIE-funded school residency programs.

The AIE Residency Grant Program provides:
-Funds for a highly-qualified, AIE-approved teaching artist to work with students and teachers for 20 days or more during the school day
-An on-site evaluation of the residency
-Mentorship, training, and technical assistance for AIE Schools and Teaching Artists
-An AIE Partner to help coordinate and facilitate the residency

The School should be prepared to provide:
-Necessary workspace, appropriate facilities, and maintain a productive working environment and collaboration with the Resident Artist
-A certified teacher in the classroom to work with the AIE Resident Artist at all times.
-Publicity to the local press regarding the artist and the AIE residency and introduce the AIE Teaching Artist and the project to the school and community
-Documentation, evaluation, and publicity for the project, to help advocate support for arts education in your district

GrantWatch ID#:

GrantWatch ID#: 176738

Estimated Size of Grant:

Grants are for programming worth up to $10,000.

Term of Contract:

Residencies may take place September 2018 - June 2019.

Residencies will be for a minimum of 20 nonconsecutive days.

Additional Eligibility Criteria:

All New Jersey public, charter, private, and parochial schools serving grades PreK through 12 are eligible to apply.

Pre-proposal Conference:

All applicants, particularly those new to the Artists in Education Residency Grant Program, are encouraged to attend an AIE Residency Grant Workshop, which includes an introduction and overview of the AIE Program, activities designed to help schools plan for and prepare an application, and a question-and-answer period. Each workshop is led by AIE staff and a school teacher or administrator with residency experience. Attendees receive documentation of professional development hours as recommended by the New Jersey Department of Education.

Thursday, November 2, 2017, 10:00 AM to 12:00 noon
Young Audiences New Jersey & Eastern Pennsylvania
200 Forrestal Ave. (First Floor)
Princeton, NJ 08540

Tuesday, November 14, 2017, 10:00 AM to 12:00 noon
Morris Arts / The Geraldine R. Dodge Foundation
14 Maple Ave.
Morristown, New Jersey 07960

Thursday, December 7, 2017, 9:30 AM to 12:00 noon
Appel Farm Arts & Music Center
457 Shirley Rd. (Dining Hall)
Elmer, NJ 08318

More information regarding technical assistance workshops may be found here:

Pre-Application Information:

School must provide a financial match of at least $2,000. This “match” should come from the school’s existing budget and/or other income sources.

The final application deadline is February 7, 2018. A complete application packet includes: ONE electronic copy of the complete online application emailed and ONE typed hard copy (with original signatures in blue ink) and support materials. Only complete applications postmarked by this date will be forwarded to the panel for review.

An independent review panel will evaluate applications. The panel process takes place in March 2018.

Those schools who score in the top tier of the evaluation are then contacted for a brief follow up interview with AIE staff via conference call. Key members of the school Steering Committee should be available for this interview, which is an opportunity to clarify points that the review panel comments upon, and to ensure readiness. Interviews will take place in April 2018.

Sample timeline for AIE residencies (Please note: timing will vary depending upon the start date of the residency.)

Winter/Spring 2018:
-January 22, 2018: Early Bird deadline – schools that wish to receive feedback on the application should submit a strong, completed first draft of their application to the AIE Administrator via email no later than 8:00 PM on this date. Applications received by this time will be reviewed by the AIE Administrator, and the school will have the opportunity to update the application prior to the February 7th deadline.
-February 7, 2018: FINAL Grant Application deadline.
-May 2018: Grantees notified of awards, pending funding approval
-July 2018: final funding approval announced

Summer 2018:
-AIE Orientation meeting takes place with AIE staff
-AIE Grant Agreements and requirements are reviewed
-Artist interview dates are identified

Fall 2018:
-Artist interviews continue and selection finalized
-Planning meeting takes place with Steering Committee, Resident Artist, and AIE Partner
-School returns signed AIE Grant Agreement and other required paperwork before residency begins
-Professional Development Plan is drafted and implemented
-Residency begins

Winter 2018/2019:
-Residency continues
-Visiting artist(s) comes to school and/or field trip takes place
-Interim progress reports are completed by the teaching artist and the school team
-Prepare and submit application for 2019-2020 residency (if applicable)

Winter/Spring 2019:
-On-going publicity for the program, presentation to the School Board
-Culminating/Community Event
-Post-culminating event reflection day
-End-of-Year Meeting held for all Artists in Education Residency Grant recipients (May)
-Final Documentation and Evaluation submitted within 30 days of the conclusion of the residency, but no later than June 14, 2019 (for residencies ending in May/June).

Application and Guidelines:


Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Register for the November 2 workshop:

Register for the November 14 workshop:

Register for the December 7 workshop:

Michelle Baxter-Schaffer, Artists in Education Administrator

The Artists in Education Residency Grant Program
c/o the New Jersey State Council on the Arts
PO Box 306, Trenton, NJ 08625

URL for Full Text (RFP):

Geographic Focus:

USA: New Jersey