California Department of Education (CDE)
01/26/18 5:00 PM Receipt
Grants to California IHEs, local education agencies, nonprofit organizations, government agencies, tribes and tribal organizations, and for-profits to provide out-of-school enrichment programs serving disadvantaged students. This program supports the establishment of community learning centers serving elementary, middle, and junior high-school students.
Federal and state laws guide the implementation of the 21st CCLC Program. In 2015, ESEA was reauthorized as the Every Student Succeeds Act (ESSA). This new legislation expands state and local accountability for student academic achievement as well as overall success, and emphasizes the importance of adopting research- or evidence-based practices.
The purpose of the 21st CCLC Program is to support the creation of community learning centers that provide academic enrichment opportunities during nonschool hours for children, particularly students who attend high-poverty and low-performing schools. The 21st CCLC Program helps students meet state and local academic standards in core subjects, such as reading and math; offers students a broad array of enrichment activities that can complement the regular academic program; and offers educational services to the families of participating children.
Program Types and Funding:
There are four program types for which 21st CCLC funding can be used: Before School Programs, After School Programs, Summer Programs (including before school summer and after school summer), and Equitable Access.
1. Before School Programs
The 21st CCLC before school grants are provided for program operation during the regular school year, typically 180 days (California Education Code [EC] Section 8483.75)
2. After School Programs
The 21st CCLC after school grants are provided for program operation during the regular school year, typically 180 days (EC Section 8483.7).
3. Summer Programs
Summer programs may operate any time in excess of 180 regular school days or during any combination of summer, intersession, or vacation periods (EC Section 8483.76[a]). All applicants requesting funding for a summer program must also request funding for a before or after school base program in this application, or request a summer program for a site (either After School Education and Safety [ASES], or 21st CCLC) with an existing before or after school base program. An after school summer program must have an after school base grant at the site. Likewise, a before school summer program must have a before school base grant at the site.
Funding priority in this RFA shall be given to grant applications that will propose to offer year-round expanded learning programming, including programs that complement existing funded programs. Year-round expanded learning programs are defined as:
-Programs that propose to provide any combination of year-round programming.
-Programs that propose to offer summer programming to complement existing after school programs.
-Programs that propose to offer after school programs to complement existing funded summer programs.
An applicant that offers summer programming to complement existing ASES or 21st CCLC funded after school programs is not required to be the same entity that operates the existing program, but must identify the grantee with whom it is coordinating for the purpose of providing year-round programming (EC Section 8484.8[e]).
4. Equitable Access
The Equitable Access funds are optional and are intended to supplement the after school program grant to help local programs provide access to 21st CCLC programs and participation in community learning center programs according to needs determined by the local community (EC Section 8484.8[b]). Only those eligible sites funded with a 21st CCLC after school base grant through this RFA process will be considered for this funding.
Applications meeting the outstanding, comprehensive, or sufficient quality designation as discussed above in the Quality Designation section will move forward for funding priority consideration. Funding priority will then be determined for each individual school site listed in the application.
According to both federal and state law, funding priority shall be given to 21st CCLC applications and/or schools if they meet any of the following criteria:
-The application proposes to target services to students who primarily attend schools that: (1) are implementing comprehensive support and improvement activities, or targeted support and improvement activities under 20 U.S.C. Section 6311(d), or (2) other schools determined by the LEA to be in need of intervention and support to improve student academic achievement and other outcomes, and serve the families of such students.
-The application proposes to target services to schools that enroll students who may be at risk for academic failure, dropping out of school, involvement in criminal or delinquent activities, or who lack strong positive role models, and serve families of such students.
-The application is jointly submitted by at least one Title I LEA and another eligible entity, or demonstrates that the LEA or entity is unable to partner with a community-based organization in reasonable geographic proximity and of sufficient quality (Note: This priority item will be applied to all schools in the application; however, a justification narrative for the inability to partner is required and must be included in the application materials submitted to the CDE, if applicable).
-Proposing activities at the school that are not accessible to students who would be served or that would expand accessibility to high-quality services that may be available in the community.
-The applicant will provide year-round expanded learning programming at the school, including programs that complement ASES or 21st CCLC funded programs. Year-round expanded learning programs are defined as any combination of year-round programming, summer programming to complement an existing ASES or 21st CCLC after school program, or an after school program to complement an existing 21st CCLC summer program. The applicant is not required to be the same entity that operates the existing program, but shall identify the grantee with whom the applicant is coordinating for the purpose of providing year-round programming.
-Replacing the school’s expiring Cohort 8 21st CCLC grants if the program has satisfactorily met grant requirements.
Funding priority will be given to individual school sites as follows:
-School sites with six priority items receive first priority for funding
-School sites with five priority items receive second priority for funding
-School sites with four priority items receive third priority for funding
-School sites with three priority items receive fourth priority for funding
-School sites with two priority items receive fifth priority for funding
-School sites with one priority item receive sixth priority for funding
-School sites with zero priority items receive last priority for funding
Funding priority begins with school sites that meet six priority items and will continue as far down into subsequent priority groups as funding is available. If there are more applications than available funds within a priority group, then applications will be ordered, and funded, from highest to lowest percent FRPM. If there are two equal FRPM scores within a priority item group, then the Overall Quality Designation will be used as a tiebreaker. This process will continue until all funds are exhausted.
School sites requesting Equitable Access funds will be funded only if their after school program application has been funded and their Equitable Access application was of sufficient quality.
GrantWatch ID#: 176741
Before School Programs:
Funding for before school programs is as follows: $5 per participating student per regular school day, up to a maximum of $37,500 per year for elementary school students served; and $49,000 per year for middle and junior high school students served. For larger-than-average-size schools, these amounts may be increased up to twice these limits, using the large-school adjustment formula below.
-For elementary schools, multiply $75 by the number of pupils enrolled at a school that exceeds 600, up to a maximum of $75,000 per year.
-For middle/junior high schools, multiply $75 by the number of pupils enrolled at a school that exceeds 900, up to a maximum of $98,000 per year.
After School Programs:
The minimum grant amount for 21st CCLC programs per school site is $50,000, including any Equitable Access funds awarded (EC Section 8484.8[f]). The CDE will provide after school funding under a 21st CCLC Program grant for after school programs by using the following formula: $7.50 per participating student per regular school day, up to a maximum of $112,500 per year for elementary school students served; and $150,000 per year for middle/junior high school students served. For larger-than-average-size schools these amounts may be increased up to twice these limits by using the large-school adjustment formula below.
-For elementary schools, multiply $113 by the number of pupils enrolled at a school that exceeds 600 up to a maximum of $225,000 per year.
-For middle/junior high schools, multiply $113 by the number of pupils enrolled at a school that exceeds 900 up to a maximum of $300,000 per year.
Summer grants may not exceed 30 percent of a school’s total annual grant amount.
-Funding for before school summer programs is $5.00 per participating student per regular school day.
-Funding for after school summer programs is $7.50 per participating student per regular school day.
An existing after school summer grantee may operate a three- or six-hour per day program. The six-hour per day program is funded at a reimbursement rate of $15 per student per day. The minimum funding for an after school summer program is $8,100; however, there is no minimum funding for a before school summer program. A summer grantee that operates a program may open eligibility to every pupil attending a school in the school district. Priority for enrollment shall be given to the pupils enrolled in the school that receives the grant.
Funding for Equitable Access is available for up to $25,000 per school site per year, based on the specific needs of each site(s) for the facilitation of Equitable Access to 21st CCLC programs.
Applicants awarded a 21st CCLC grant will receive a five-year grant, subject to semiannual attendance and other reporting requirements.
Eligible applicants are institutions of higher education, local educational agencies, nonprofit organizations, and other organizations or agencies.
Required Eligibility Criteria:
Public or private entities are eligible to apply for 21st CCLC funds (20 United States Code §7173[a]) provided that they propose to serve Title I schools that have schoolwide programs, or a Title I school with at least 40 percent of the students eligible for Free or Reduced Price Meals and the school is 1) either in Program Improvement, or 2) been determined by the local educational agency to be in need of intervention and support, and all programs must serve the families of students at these schools.
New applicants must meet the requirements of 20 United States Code (U.S.C.) §7173(a)(3), which states:
A. The CDE will award eligible entities that serve:
i. Students who primarily attend:
(I) Schools implementing comprehensive support and improvement activities or targeted support and improvement activities under section 6311(d) of this title; and
(II) Other schools determined by the local educational agency to be in need of intervention and support; and
ii. The families of such students; and
B. Will further give priority to eligible entities that propose in the application to serve students described in sub-clauses (I) and (II) of section 7174(i)(1)(A)(i) of this title.
Current 21st CCLC grantees may also apply if they meet one of the following conditions:
-They are applying for funding at additional school sites (that are eligible according to the requirements stated above), or
-They are proposing to increase their current school site funding to the legislative cap.
An “eligible entity” refers to an Local Educational Agency (LEA), community-based organization (CBO), Indian tribe or tribal organization (25 U.S.C.A. Section 5130), another public or private entity, or a consortium of two or more such agencies, organizations, or entities (20 U.S.C. Section 7171[b]).
Examples of entities eligible to apply for 21st CCLC funds include:
-LEAs, including school districts and county offices of education, and direct funded charter schools
-Private schools, provided that they serve public school students
-Public entities, city and county government agencies, organizations, or other private entities
-Institutions of higher education
-Native American tribe or tribal organizations
-Consortia of two or more of the above agencies, organizations, or other entities
A grant application may propose to serve more than one school site; however, a school site may be included in only one application. If a school site is included in multiple applications by error, the CDE will contact the school site/school principal, and will select the appropriate application based on the school site/school site principal’s designation.
Currently funded 21st CCLC and ASES program sites applying to increase school site funding to the legislative cap, or renewing their school’s funding must meet the administrative reporting requirements for fiscal year 2016–17 and be considered in Good Standing to be eligible for 21st CCLC funds.
Good Standing for 21st CCLC grantees refers to all of the following conditions for each school in the application:
-All attendance reports for grantees have been submitted prior to the reporting deadline and have been found by the Expanded Learning Division (EXLD) to be complete;
-All expenditure reports for grantees have been submitted prior to the reporting deadline and have been found by the EXLD to be complete;
-All annual outcome-based data for grantees has been submitted prior to the reporting deadline and have been found by the EXLD to be complete;
-All annual audit findings for grantees have been found by the EXLD to be resolved or are in the process of being resolved to the satisfaction of the CDE; and
-All Federal Program Monitoring findings for grantees have been found by the EXLD to be resolved or are in the process of being resolved to the satisfaction of the CDE.
If the applicant’s school is determined to be in Good Standing at the time the application is submitted to the CDE and if all other submission requirements are met, the application will be moved forward in the review process. If the applicant’s school is not in Good Standing at the time the application is submitted to the CDE on Friday, January 26, 2018, the school will be disqualified (EC Section 8484.8[b]).
The following items will disqualify applications and/or individual school sites from the funding process:
1. Application Disqualifications
-Applicants on the federal debarment list will be disqualified.
-A Cover Page without an original Authorized Signature or without a Designee signature submitted with a copy of a recent governing board resolution or minutes clearly authorizing the Designee to accept and sign as a proxy for financial statements and legally binding documents will be disqualified.
-If an application is jointly submitted by more than one co-applicant, then all co-applicants must sign the application Cover Page. If a co-applicant fails to sign the Cover Page, the co-applicant will be dropped from the application, and the applicant will not receive priority for a joint submission.
Individual School Site Disqualifications:
-Schools that are not Title I schoolwide PI programs (or have been determined by the LEA to be in need of intervention and support) and will serve the families of these students will be disqualified.
-A Signature and Approvals form without an original signature by the school site principals, or executive director/principal of a direct-funded charter school will be disqualified.
-The school must have an active or pending County-District-School (CDS) code or status as a charter school as verified by the CDE Charter School Division at the time the application is submitted, or the site will be disqualified.
Note: Although pending CDS codes are accepted during the application process, the CDE cannot provide funds to any school site unless the CDS code is active.
-A renewing or current grantee school that is not in Good Standing for fiscal year 2016–17 at the time the application documents are submitted to the CDE and uploaded into FAAST on Friday, January 26, 2018, will be disqualified.
The printed hard copy of the required ASSIST application forms, complete with required Authorized Signatures, is submitted by the applicant to the CDE no later than Friday, January 26, 2018, at 5:00 PM, or they will be disqualified. Postmarks will not be accepted. Applications that are sent by guaranteed, overnight, priority mail, or other means must include verifiable documentation from the delivery service assuring delivery date by the due date and time.
Applicants input their ASSIST-generated application identification numbers and application narratives into the separate online grant application system, the FAAST. Application narratives must be uploaded in FAAST and must reflect that they are Submitted as Final no later than Friday, January 26, 2018, at 5:00 PM, or they will be disqualified.
-November 2017: RFA and supporting documents are posted on the California Department of Education (CDE) Funding and Fiscal Management Web page
-Friday, January 26, 2018: Submission deadline for the ASSIST-generated forms in hard copy to the CDE by 5:00 PM No postmarks will be accepted, and submission deadline for FAAST application narratives uploaded and submitted as Final into FAAST by 5:00 PM No late submissions will be accepted into the online system.
-January 2018 – February 2018: Notification of ASSIST application forms and FAAST narrative disqualifications
-January 2018: Training for qualified reviewers and assignment of applications to qualified reviewers
-January 2018 – March 2018: Application reviewers read and determine a quality designation for the application narratives.
-March 2018: : Funding Priority–The CDE applies funding priority to applications describing quality programs.
-April 2018: Intent to Award announcement is the initial posting of grant awards. This notification is not the final list of grantees. The final funding list will be posted on the CDE Web site when all data are verified and appeals are decided.
-May 2018: Final funding list will be posted on the CDE Web site.
Request for Applications:
ASSIST Application Process:
FAAST Application Process:
General Assurances and Certifications:
Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.
Online application using ASSIST:
All Request for Applications (RFA) inquiries and correspondence should be directed to:
21st CCLC Grant Application
Expanded Learning Division—21st CCLC RFA Helpdesk
California Department of Education
1430 N Street, Suite 3400
Sacramento, CA 95814-5901
All RFA questions may be submitted online through the 21st Community Learning Centers (CCLC) RFA Helpdesk at email@example.com. Please indicate “21st RFA Question” in the e-mail subject line.
All questions about the After School Support and Information System (ASSIST) should be submitted online through the ASSIST Helpdesk at ASSIST@cde.ca.gov.
All questions about the Financial Assistance Application Submittal Tool (FAAST) should be submitted to the State Water Resources Control Board staff by phone at 866-434-1083, Monday through Friday, from 8 a.m. to 5 p.m., or by e-mail at FAAST_ADMIN@waterboards.ca.gov.