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Grants to Canada Nonprofits and Indigenous Governments for Heritage Preservation and Documentation

Documentary Heritage Communities Program (DHCP)


Agency
Federal

GrantWatch ID#
177613

Funding Source
Library and Archives Canada (LAC)
Array ( )

Geographic Focus
Canada: Alberta;   British Columbia;   Manitoba;   New Brunswick;   Newfoundland and Labrador;   Northwest Territories;   Nova Scotia;   Nunavut;   Ontario;   Prince Edward Island;   Quebec;   Saskatchewan;   Yukon;

Important Dates
Deadline: 01/11/24 11:59 PM PST Save

Grant Description
Grants to Canada nonprofit organizations and Indigenous governments for heritage preservation and documentation. Funding is intended to support activities that improve digitization methods, cataloging, information access, and networking among historical societies, archives, libraries, and other organizations with collections of regional or local significance.

The purpose of this program is to provide funding each year to local organizations in support of Canada’s documentary heritage. The term “documentary heritage” refers to records and publications (written or audio-visual) that reflect Canada’s history. Some examples include:

  • Photographs
  • Audio or video recordings
  • Treaties
  • Dictionaries and lexicons
  • Portraits
  • Diaries
  • Maps

Funding is provided to local documentary heritage organizations for projects that meet one or both of these goals.

  • Access and awareness: The first objective is to increase access to, and awareness of their holdings. Projects related to this goal include:
    • Collection-, catalogue- and access-based management (systematic, planned and documented process of maintaining and preserving collections, such as activities to enhance the archival standard descriptions of collections in order to increase physical, intellectual and bibliographical access to them)
    • Commemorative projects (initiatives that celebrate historical figures, places, events and accomplishments of local, regional and/or national significance)
    • Digital file conversion (from one format or media into another) and digitization for access purposes
    • Development (research, design and production) of virtual and physical exhibitions, including travelling exhibits that circulate to one or more venues
  • Improving capacity for preservation: The second objective is to increase their capacity to keep and preserve Canada's documentary heritage. Projects related to this goal include:
    • Conservation and preservation treatment
    • Conversion and digitization for preservation purposes, including recording interviews for oral history projects
    • Increased digital preservation capacity (excluding digital infrastructure related to day-to-day activities)
    • Training and workshops that improve professional competencies and build the organization’s capacity
    • Development of standards, performance and other measurement activities

For information regarding eligible projects and activities, see: https://library-archives.canada.ca/eng/services/funding-programs/dhcp/pages/eligibility.aspx



Recipient

Additional Eligibility Criteria
Local non-profit documentary heritage organizations can apply, such as:
- Archives
- Genealogical organizations/societies
- Historical societies
- Indigenous organizations or government institutions (a First Nations, Inuit, and/or Métis Nation band council, government organization or non-profit organization - cultural centres, community organizations, historical societies)
- Libraries
- Organizations with an archival component (an organization with a documentary heritage collection that portrays the past of the organization, its predecessors or the community in which it is located. The archival component would provide a dedicated storage for the collection(s), include accessible high-level descriptions and be accessible to the public.)
- Professional library and archival associations (incorporated bodies that represent the professional development of archivists, librarians, historians, authors, and information managers)

Small contributions: Up to $24,999:
- Both incorporated and non-incorporated non-profit documentary heritage organizations can apply.
- Indigenous organizations/government institutions can apply.

Large contributions: Between $25,000 and $50,000 (or up to $60,000 for organizations located in remote areas):
- Incorporated non-profit organizations can apply.
- Indigenous organizations/government institutions can apply.

All applicants must be privately funded (50% or more) with the exception of Indigenous government institutions.

Different funding conditions apply to incorporated and non-incorporated organizations.

Ineligible
Who can't apply
- Businesses (for profit)
- Government institutions (except Indigenous government institutions)
- Publicly funded organizations (such as municipal libraries)
- Educational institutions (public and private institutions, as well as institutions of higher learning, such as colleges, universities or trade schools)
- Non-profit organizations administered by government
- Non-profit organizations receiving more than 50% of their annual operating funding from any level of government

Ineligible applicants can still take part in a project submitted by an eligible applicant. They're allowed to provide goods, services or financial help. However, an ineligible organization cannot act as a co-applicant or official partner. They're not allowed to benefit financially from the contribution.

For information regarding ineligible projects, activities, and costs, see: https://library-archives.canada.ca/eng/services/funding-programs/dhcp/pages/eligibility.aspx

Pre-Application Information
- Interested organizations have until 11:59 PM (Pacific Standard Time) on January 11, 2024, to apply for funding.
- Communication of funding decisions (within 13 weeks after the application deadline)
- Issuance of payments (within 28 calendar days)

Deadline for submitting questions
- General questions about this call for proposals: December 21, 2023, before noon PST.
- Technical questions related to the LAC funding portal: January 11, 2024, before noon PST.

LAC aims to respond to telephone and email queries within three business days.

About the program: https://library-archives.canada.ca/eng/services/funding-programs/dhcp/pages/about.aspx
How to apply: https://library-archives.canada.ca/eng/services/funding-programs/dhcp/Pages/apply.aspx
Improving your application: https://library-archives.canada.ca/eng/services/funding-programs/dhcp/pages/improving-application.aspx
Terms and conditions: https://library-archives.canada.ca/eng/services/funding-programs/dhcp/pages/terms-conditions.aspx

Additional Funding Information

Estimated Total Program Funding:

$1,500,000

Estimated Size of Grant
1-year projects -
- Small contributions: Up to $24,999
- Large contributions: Between $25,000 and $50,000 (or up to $60,000 for organizations located in remote areas)

2-year projects -
- Two-year large contributions: Up to $50,000 per year (or up to $60,000 for organizations located in remote areas)
- Total project funding cannot exceed $100,000 (or $120,000 for organizations in remote areas).

Organizations in remote areas -
- Large contributions for up to $60,000
- Two-year large contributions for up to $120,000

Funding from LAC and other government departments operating at the federal, provincial, territorial, or municipal level, can't exceed 100% of a project's eligible costs.

Term of Contract
Project Duration: up to one year.
Multi-year project duration: up to two years

Contact Information
LAC Funding Portal: https://financement-funding.bac-lac.gc.ca/eng

Documentary Heritage Communities Program
Telephone: 819-997-0893 or 1-844-757-8035 (toll-free in Canada and the United States)
TTY: 613-992-6969 or 1-866-299-1699 (toll-free in Canada)
Email: bac.contributions.lac@canada.ca

Library and Archives Canada
The Documentary Heritage Communities Program
550 de la Cité Boulevard
Gatineau, Quebec K1A 0N4

contributions@bac-lac.gc.ca

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