City of Lake Charles - Arts and Humanities Council of Southwest Louisiana (SWLA)
01/18/19 5:00 PM Receipt
Grants of up to $2,000 and grants ranging from $500 to $3,000 to Lake Charles, Louisiana nonprofit organizations, government agencies, schools, and colleges for arts and cultural programs benefiting local residents. Funding may be requested for organizational support or project assistance. Eligible arts disciplines include dance, design arts, folklife, literature, media, music, theatre, visual arts and crafts, and multidiscipline.
The purpose of the Lake Charles Partnership Grant Program is to provide a system of funding for arts and cultural projects and organizations within the city limits of Lake Charles. Funded annually by the City of Lake Charles, this grant program ensures a high quality of programming and events for the area through a competitive grant process. The Lake Charles Partnership Grant Program aims to make the arts more readily available by providing local artists, nonprofit organizations, and community groups the opportunity to develop arts programs that meet local community needs.
The goals of the Lake Charles Partnership Grant Program are to:
- Strengthen arts organizations;
- Encourage professional artists to undertake projects that have meaningful community involvement and build audiences for the arts;
- Encourage a variety of nonprofit organizations to sponsor arts and cultural activities including classical, contemporary, and traditional arts in eight disciplines;
- Leverage additional local support for the arts;
- Provide arts activities to groups which have had limited arts experiences;
- Provide funding for the arts and cultural activities that are open to the public;
- Introduce the grants process and develop grant writing skills.
There are two grant categories for the Lake Charles Partnership Grant Program:
1) Project Assistance - Provides funding for a specific project on one or more single or recurring dates. Project Assistance provides funds for a wide variety of arts projects and programs with artistic value that meet specific community needs. For specific eligible project ideas, see the Guidelines (page 8) listed in Supporting Documents below.
2) Organizational Support - Provides funding for operating expenses, such as professional salaries, supplies, materials, rent, utilities, and marketing of nonprofit arts organizations.
The Organizational Support grant is only available to arts organizations with 501(c)(3) tax-exempt status from the IRS. An arts organization is generally defined as one whose mission statement makes clear that the organization’s primary purpose is to develop, promote, encourage and/or present the arts (not history) to the public, ensuring community accessibility and targeting diverse populations.
GrantWatch ID#: 177944
- Project Assistance: Grant request is $500 minimum and $3,000 maximum per application. Funding provides up to 100% of eligible expenses.
- Organizational Support: Maximum $2,000. Applicants may request up to 25% of the previous year’s operating expenses.
Activity Period: April 1, 2019-March 31, 2020. Grants may only be used for events and expenses occurring or incurred within this timeframe.
Project Assistance provides funding for a specific project on one or more single or recurring dates.
The following are eligible to apply for Project Assistance:
- Nonprofit Arts Organizations
- Nonprofit Organizations
- Governmental Agencies
- Schools and School Boards
- College and Universities
- Individuals (with Fiscal Agent)
More specifically, the following types of organizations may apply for Project Assistance funds:
- Louisiana nonprofit tax-exempt organizations. Organizations without nonprofit tax-exempt status from the IRS must be registered as a nonprofit corporation with the Louisiana Secretary of State.
- Local, parish, or state governmental agencies, such as libraries.
- Public or private schools and school boards. Each school within a school system is considered a separate entity.
- Colleges or universities sponsoring activities (each university department is considered a separate entity) intended for community participation (not academic, credit-producing, or curriculum-oriented projects). Such activities must provide significant access and the probability of significant attendance by the general public.
- Organizations lacking the legal status to be an applicant may apply using an eligible nonprofit organization as a fiscal agent. The fiscal agent assumes legal and financial responsibility.
- Individuals may apply by using an eligible nonprofit organization as a fiscal agent for projects developed by an individual but directly benefits the community and includes community participation. This is not a fellowship or award of merit. The fiscal agent assumes legal and financial responsibility for the project.
The Organizational Support grant is only available to arts organizations with 501(c)(3) tax-exempt status from the IRS. An arts organization is generally defined as one whose mission statement makes clear that the organization’s primary purpose is to develop, promote, encourage and/or present the arts (not history) to the public, ensuring community accessibility and targeting diverse populations. (Organizational Support grants are not awarded to non-arts organizations, nonprofit arts organizations without 501(c)(3) status, governmental agencies, colleges, universities, or schools.)
- Applicants applying for assistance with a project must hold that project in Lake Charles.
- Applicants applying for organizational support must be domiciled in Lake Charles. The official domicile is the applying organization’s official address registered with the Louisiana Secretary of State and is indicated on the Certificate of Incorporation. To check an organization’s domicile address, visit https://coraweb.sos.la.gov/CommercialSearch/CommercialSearch.aspx.
- All nonprofit organizations must be in good standing with the Louisiana Secretary of State to receive a grant.
Fiscal Agent Requirements:
- Organizations may serve as a fiscal agent for only ONE other applicant – termed sub-applicant – in addition to their own application.
- Fiscal agents must be domiciled in the Lake Charles city limits
- Any applicant applying for project assistance whose project is taking place outside of Lake Charles, and any applicant applying for organizational support who is not domiciled in Lake Charles.
- The Arts Council of SWLA is not eligible to be an applicant or a paid provider of services on a grant application. Those members of the board of directors of the Arts Council should not submit a grant application on behalf of other agencies, groups, or individuals.
- Organizations using the Arts Council as their current fiscal agent.
- Past grant recipients who are not in compliance with the Lake Charles Partnership Grant Program or any other grant program administered by the Arts Council. Any organization that has failed to submit the proper paperwork to the Arts Council for a previous grant is considered non-compliant.
- Activities that occur before April 1, 2019 and after March 31, 2020.
- Expenses incurred prior to April 1, 2019 and after March 31, 2020 for the proposed project, program or services.
- Organizations already receiving city funds, or appear as a line item on the city’s budget.
- Activities not open to the general public, except in projects involving schools or school systems.
- Activities intended to serve only an organization’s membership.
- Projects that primarily serve social or religious purposes. The City of Lake Charles & the Arts Council of SWLA cannot support ministry projects.
- Exhibits or activities that primarily focus on historical topics rather than current folk life traditions.
- Re-grant by the applicant to other organizations for programming activities.
- Events that are primarily for fundraising purposes; this does not prohibit appropriate admission charges for events.
- Accumulated deficits or debt retirement.
- Contingency funds.
- Capital improvements.
- Restoration projects on historic buildings, sites, or non-arts related collections.
- Projects used for academic degrees.
- Tuition for academic study.
- Creation of textbooks or costs associated with recurring curriculum.
- Normal, traditional school activities.
- Artists filling teacher vacancies.
- Operational costs to universities.
- Food or beverages for hospitality or entertainment functions.
- Awards, cash prizes, scholarships, or commendations.
- Productions or exhibitions by children without the involvement of professional artists.
- Fees to children (under the age of 18) or their use as paid providers of services.
- Fines, penalties, litigation costs, or interest.
- Lobbying expenses.
- Projects/tours to take place outside the state.
- Permanent equipment (equipment is defined as costing $1,000 or more per unit and/or with an estimated useful life of more than one year), long-term rentals of equipment, property or library holdings.
- Fiscal agent as a paid provider of service within the same project.
- Licensing fees of any kind.
Applications with original signed documents must be received, not post-marked, by the Arts Council office by 5 p.m. on Friday, January 18, 2019. Any application received after 5 p.m. on Friday, January 18, 2019 , will be ineligible.
FY 2019-2020 Grant Timeline:
- December 14, 2018: Applications and guidelines become available online.
- January 18, 2019: Grant applications due in Arts Council office by 5 pm (not postmarked).
- February 13, 2019: Grant panel review session at 10 am at Central School.
- April 1, 2019: Grant activity period begins.
- March 31, 2020: Grant activity period ends.
- May 3, 2020: Hard deadline for submitting final reports or 30 days after project ends, whichever comes first.
Applications may not be faxed. Hand-written applications will not be accepted.
Applicants may submit up to two grant applications, if desired, as follows:
- Two Project Assistance grants, or
- One Project Assistance grant and one Organizational Support grant.
Free assistance with your grant application is provided by the Arts Council prior to submission. Contact Robin Abshire, Community Development Coordinator, for questions and assistance.
No cash or in-kind match is required; however, a match demonstrates community involvement in and commitment to the project and is taken into consideration by the community review panels.
Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.
Hand deliver or mail applications to:
Arts Council of SWLA
P.O. Box 1437
Lake Charles, LA 70602 (mailing)
809 Kirby Street
Lake Charles, LA 70601 (physical)
Robin Abshire, Community Development Coordinator
USA: Louisiana: City of Lake Charles