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Fast Track Project Grant Program

Grants to Florida Nonprofits, Agencies, Schools,
and IHEs for Small-Scale Arts and Cultural Projects

Agency Type:


Funding Source:

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Florida Department of State - Division of Cultural Affairs

Deadline Date:

09/01/18 5:00 PM ET


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Grants ranging from $1,000 to $2,500 to Florida nonprofit organizations, government agencies, school districts, colleges, and universities to support specific arts and cultural projects. Please note that this program is intended for organizations with smaller operating budgets. Possible uses of funds include, but are not limited to, performances, artist residencies, and exhibitions.

Allowable expenses must be:
-Directly related to the proposal;
-Specifically and clearly detailed in the proposal budget; and
-Incurred and paid within the grant start and end dates.

GrantWatch ID#:

GrantWatch ID#: 178160

Estimated Size of Grant:

Organizations can request $1,000 to $2,500.

Term of Contract:

March 1 applications are for the funding period of July 1 through December 31.
September 12 applications are for the funding period of January 1 through June 30.

Additional Eligibility Criteria:

Organizations must have a last completed fiscal year's total operating budget of $150,000 or less and can request a grant.

This program is not intended to fund the general programming activities of your organization.

All applicants must meet the following basic eligibility requirements at the time of application.

Legal Status:

To meet the legal status requirement, an applicant organization must be either a public entity or a Florida nonprofit, tax exempt corporation as of the application deadline.

Public Entity: A Florida local government, entity of state government, school district, community college, college, or university. Private schools, private community colleges, private colleges, and private universities are not public entities and must be nonprofit and tax exempt to meet the legal status requirement.

Nonprofit, Tax Exempt - A Florida organization that is both:
1. Nonprofit: incorporated as an active nonprofit Florida corporation, in accordance with Chapter 617 or Chapter 623, Florida Statutes; and
2. Tax exempt: designated as tax exempt as defined in section 501(c)(3) or 501(c)(4) of the Internal Revenue Code of 1954, as amended. Staff will verify status in Guidestar.

The Division of Cultural Affairs will verify that the applicant is registered with the Division of Corporations as of the application deadline. If the applicant is not registered in Corporations by the application deadline, the application will be deemed ineligible.

If the applicant is registered in Corporations but their status is not "active," the applicant must correct the status within 10 calendar days of notification or the application will be deemed ineligible.

Match Only Expenses - No state funds may be used towards operational or indirect/overhead costs which include, but are not limited to:
-Office supplies;
-Equipment costing over $1,000;
-Property improvements;
-Building maintenance;
-Travel; and
-Space rental.

In addition, no state funds may be used on expenses incurred or obligated before the grant start date, however expenses incurred before the start date and after July 1 may be included as match.

Non-Allowable Expenses:

The Grantee agrees to expend all grant funds received under this agreement solely for the purposes for which they were authorized and appropriated. Expenditures shall be in compliance with the state guidelines for allowable project costs as outlined in the Department of Financial Services' Reference Guide for State Expenditures.

The following are non-allowable expenses for grant and matching funds:
-State funds from any source. This includes any income that comes from an appropriation of state funds or grants from the State of Florida;
-Funds used as match for other Department of State grants;
-Expenses incurred or obligated before July 1 or after the grant period;
-Lobbying or attempting to influence federal, state, or local legislation;
-Building, renovation, or remodeling of facilities;
-Capital expenditures (includes acquisitions, building projects, and renovations); Exception: Capital expenditures that are directly related to the proposal, such as exhibit construction or stage lighting, are allowed. Please contact a program manager with questions;
-Costs associated with bad debts, contingencies (money set aside for possible expenses), fines and penalties, interest, taxes (does not include payroll taxes), depreciation, and other financial costs including bank fees and charges and credit card fees;
-Private entertainment;
-Food, and beverages;
-Plaques, awards, and scholarships;
-Activities that are restricted to private or exclusive participation, which shall include restricting access to programs on the basis of sex, race, color, national origin, religion, handicap, age, or marital status;
-Contributions and donations;
-Mortgage payments; and
-Payments to current Department of State employees.

Pre-Application Information:

Applicants are only required to have 50% match (cash or in-kind). There is no limit on the amount of in-kind that can be included in the proposal budget.

Matching funds may be anticipated at the time of application, but must be received by the end of the grant period. All expenses (both state grant and match) must be paid out (not merely encumbered) by the grant end date.

All applicants must provide a DUNS number. You can request a DUNS number at:

There are two (2) application deadlines yearly for this program:

-Application Open: January 1
-Deadline: March 1
-Funding Period: July 1 through December 31

-Application Open: July 1
-Deadline: September 1
-Funding Period: January 1 through June 30

The application must be completed using the Division's online grant system and submitted online by 5:00 PM ET on the application deadline. If a deadline falls on a Saturday, Sunday or legal holiday, the deadline date will be the next business day.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Apply Online:

Sarah Stage
(850) 245.6459

Division of Cultural Affairs
Florida Department of State
500 South Bronough Street
Tallahassee, Florida 32399-0250

URL for Full Text (RFP):

Geographic Focus:

USA: Florida