Virginia Department of Fire Programs (VDFP)
Grants to Virginia counties and local governments to repair, renovate, or construct buildings for the purpose of training firefighting personnel. Eligible “burn buildings” are defined as unoccupied structures that are used solely for training in controlled and supervised simulations of fires and dense smoke environments.
As approved by the Virginia Fire Services Board, the Grant may also provide exclusive funding to the Virginia Department of Fire Programs for the acquisition, renovation, repair, service, and management of the Mobile Live Fire Training Structure Props Program to provide training opportunities to multiple jurisdictions in support of Fire Fighter I and Fire Fighter II Training throughout the Commonwealth of Virginia per the NFPA 1001 & 1403 training standards.
As approved by the Virginia Fire Services Board, the Grant may also provide funding to the Virginia Department of Fire Programs for the execution and delivery of an exclusive contract for engineering consulting services to the VFSB. The engineering firm is on contract to VDFP exclusively, and to prevent conflict of interest may not contract with local jurisdictions on the Grant projects for which funding is sought through the Grant. The engineering firm is on contract to and is tasked by VDFP. The principal point of contact to the engineering consulting firm shall be the Executive Director of VDFP, or his VDFP staff designee.
Applications for following types of projects may be submitted for the biannual deadlines:
Live Fire Training Structure Renovation/Addition Project - A project to renovate an existing permanent Live Fire Training Structure; add an addition to an existing permanent Live Fire Training Structure (must not exceed the funding level of $450,000 in accordance with the Grant policy); conduct repairs or renovations that involve structural components of a permanent Live Fire Training Structure; or conduct repairs that exceed the funding authorized for a Live Fire Training Structure Repair Project. Renovation funding is approved by the Virginia Fire Services Board in accordance with this Policy.
Live Fire Training Structure Repair Project – A project to conduct a repair to an existing permanent Live Fire Training Structure that does not exceed $50,000. Projects allowed in this category include: Temperature monitoring equipment repairs; thermal lining tile repair and replacement; sacrificial block wall replacements (concrete masonry unit walls), fire brick; minor, non-structural, spalled concrete repair; door/window repairs; or similar repairs. Projects that involve repairs to structural components and/or projects that exceed $50,000 are not eligible to be funded as a Repair Project. Cosmetic work such as painting and cleaning are not eligible to be funded as a Live Fire Training Structure repair project. Repair funding that meet the scope and intent of this policy are funded by the Virginia Department of Fire Programs in accordance with this policy. Prior to the approval of any repair funds, a copy of the inspection report must be submitted to substantiate the request.
GrantWatch ID#: 178323
There shall be a cap on the maximum amount of funds to be awarded in any single grant for either totally new or the replacement of an existing permanent Live Fire Training Structure; the current cap is $450,000. An additional amount up to $30,000 shall be available to offset E/A costs pertaining to site adaptation.
For new construction, the grant term shall not exceed twenty-four (24) months from the date of award notification without approval from the Agency and/or the Virginia Fire Services Board.
The grant recipient shall have up to twelve (12) months from the date of award notification to provide to the Agency a valid building permit. The grant recipient shall have up to (an additional) twelve (12) months to complete the construction project.
Any one of the 323 jurisdictions of the Commonwealth—the several independent Cities, Counties, and incorporated Towns within those counties; all as listed in the Secretary of the Commonwealth’s annual report—may apply.
Grants are never awarded directly to a department or other fire service organization.
Use of Funds:
Grant funds may not be used for anything other than Live Fire Training Structure construction or renovation as specified in the contract between parties. Grant funds may only be used for the construction/erection, renovation, or repair of the Live Fire Training Structure, and direct-related costs to the construction/erection, renovation, or repair within 15 feet of the Live Fire Training Structure including E/A costs. (The 15 feet was established as a safety zone for firefighting evolutions.)
Grant funds will not be approved for any civil engineering site plan implementation or any other ancillary costs assumed as overhead or ordinary cost of managing a capital project. Examples of site plan implementation, or ordinary costs of managing a capital project include but are not limited to site clearing, grubbing, excavation with the exception of the foundation, back filling with the exception of the foundation, seeding, fencing, or any other form of site restoration, site surveys, site layouts, water testing, soil testing, water run-off analysis, air quality analysis, access roads, paving/graveling, easement or land lease costs, running lines or conduit for electrical supply or water source, bonding for contractors or jurisdictions, or any other overhead expense that is not directly related to the construction/erection, renovation, or repair of the Live Fire Training Structure.
Grant funds may not be used for routine maintenance or operations costs for new or existing Live Fire Training Structure.
Ownership of Site:
1. New Construction: It is required that the eligible jurisdiction or other governmental entity own the site (land) and not be subject to any restriction or limitation that would prohibit or impair the use of the property as a Live Fire Training Structure . On a case-by-case basis, the VFSB may consider a long-term lease. The length of the lease shall be consistent with the expected life of the building.
2. Renovations: It is strongly recommended that the eligible jurisdiction or other governmental entity own the site (land) and not be subject to any restriction or limitation that would prohibit or impair the use of the property as a Live Fire Training Structure. On a case-by-case basis, the VFSB may consider a long-term lease. The length of the lease shall be consistent with the expected life of the building.
The Grant is a matching/cost sharing program. The percentage of match/cost share is relative to the size of the capital project the locality intends to construct.
Applications for new construction or renovation projects will be received for review bi-annually and must be postmarked by either January 1 or July 1.
Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.
Theresa Hunter, Grants and Budget Manager
Grant applications may be sent to:
Budget and Grants Manager
Virginia Department of Fire Programs
1005 Technology Park Drive
Glen Allen, VA 23059-4500