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State Homeland Security Program (SHSP) Grant

Grants to Montana Government Agencies to Improve
Response to Terrorism and Catastrophic Events

Agency Type:


Funding Source:

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Montana Disaster and Emergency Services (MT DES)

Conf. Date:


Deadline Date:

03/08/19 11:59 PM MDT


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Grants to Montana government agencies to improve capacity to respond to terrorism, as well as other catastrophic events, and to prepare for hazards and threats that pose a risk to the state’s security. This program offers funding for projects that sustain, build, and deliver FEMA’s 32 core capabilities essential to achieving the National Preparedness Goal of a secure and resilient Nation. SHSP Grant Applicants are encouraged to develop projects that address priority Core Capabilities.

Building, sustaining, and delivering core capabilities are not exclusive to any single level of government, organization, or community, but rather, require the combined effort of the whole community, inclusive of children, individuals with disabilities and others with access and functional needs, diverse communities, and people with limited English proficiency.

The HSGP supports the core capabilities across the five mission areas of Prevention, Protection, Mitigation, Response, and Recovery based on allowable costs. The HSGP supports the Quadrennial Homeland Security Review Mission to Strengthen National Preparedness and Resilience.

SHSP funds a range of activities, including planning, organization, equipment purchase, training, exercises, and management and administration across all core capabilities and mission areas. Eighty percent (80%) of SHSP funds must be passed through to local or tribal units of government. At least twenty-five percent (25%) of the overall SHSP funds received by the state must be dedicated towards law enforcement terrorism prevention activities (LETPA).

For more information on the grant purpose and priorities, see the RFP:

For Attachments A, B, and C, addressing funding priorities, including Core Capability priorities, see the RFP:

GrantWatch ID#:

GrantWatch ID#: 178758

Term of Contract:

The projected period of performance is October 1, 2019 - September 30, 2020.

Additional Eligibility Criteria:

Eligible Applicants:

Eligible applicants (sub-recipients), are local units of government within Montana (county, city, town, special district, agency of a local government), state agencies, and federally recognized tribal governments within Montana. A local jurisdiction may act as a host on behalf of an entity, including nonprofits and associations, to address critical needs.

Counties may submit a total of three (3) project applications from the entities in the eligible applicants listed above. This is in addition to applications submitted as Regional or Statewide projects as listed in Attachment B. Hosting an approved regional project will not restrict a County from submitting additional project for their jurisdiction. Applications are for a single project and all costs in the project application must be in support of the overall objective and outcome of the project. Applications that contain multiple projects may be returned for corrections or disqualified for evaluation.

Projects shall be ranked by their respective Local Emergency Planning Committee (LEPC) or Tribal Emergency Response Commission (TERC). The rankings will be used as part of the scoring criteria. See Attachment G, Project Ranking Form for LEPCs/TERCs.

National Incident Management System (NIMS):

Prior to allocation of any Federal preparedness awards in FFY 2019, sub-recipients must ensure and maintain adoption and implementation of NIMS. NIMS uses a systematic approach to integrate the best existing processes and methods into a unified national framework for incident management. Incident management refers to how incidents are managed across all homeland security activities, including prevention, protection, response, mitigation, and recovery. Additional information can be found at Applicants will be required to certify that they are NIMS compliant during the application process.

Emergency Management Assistance Compact (EMAC):

In support of the National Preparedness Goal, the State of Montana is a member of EMAC. All assets supported in part or entirely with HSGP funding must be readily deployable to support emergency or disaster operations per existing EMAC agreements. In addition, funding may be used for the sustainment of core capabilities that, while they may not be physically deployable, support national response capabilities such as interoperable communications systems, capabilities as defined under the mitigation mission area of the National Preparedness Goal, and fusion centers.

Unallowable Costs and Activities:

Per FEMA policy, the purchase of weapons and weapons accessories is not allowed with SHSP funds. Grant funds may not be used for the purchase of Prohibited Equipment. Refer to IB 407 Use of Grant Funds for Controlled Equipment for a completed list of prohibited equipment.

Unauthorized exercise-related costs include costs for:
-The maintenance and/or wear and tear costs of general use vehicles, medical supplies, and emergency response apparatus (e.g., fire trucks, ambulances)
-Equipment that is purchased for permanent installation and/or use, beyond the scope of the conclusion of the exercise (e.g., electronic messaging signs).

Other Unauthorized costs include, but are not limited to, the following:
-General-purpose vehicles (patrol cars, executive transportation, fire apparatus, and non-CBRNE (chemical/biological/radiological/nuclear/explosive) tactical/armored assault vehicles.
-Mileage for Government Owned Vehicle, Parking tickets or other traffic tickets.
-Hiring of sworn public safety officers or to supplant public safety positions and responsibilities.
-Sole source contracts and procurements not pre-approved by MTDES
-Stand-alone working meals
-Supplanting any expense already budgeted
-Late payment fees
-Pre-award costs
-Activities unrelated to the completion and implementation of the State Homeland Security Program.


Grant funds must supplement, not supplant, replace or offset State or local funds that have been appropriated for the same purpose. Applications for projects that fall under an enterprise fund or non- tax revenue source may be required to provide additional information on the project.

If supplanting is determined, sub-recipients will be required to repay grant funds expended in support of those efforts.

Pre-proposal Conference:

The SHSP Application Webinar Will be January 17th at 2 PM MST.

To connect to the Webinar please click on the link (Join) below
Web Meeting: Join:
Phone Connection 1-719-867-1571
PIN # 1349463724#

Pre-Application Information:

DHS/FEMA requires a DUNS Number prior to the issuance of a financial assistance award and for grant award payment. The applicant must provide a valid DUNS number with their application. Applicants should verify they have a DUNS number, or take the necessary steps to obtain one.

Applications are due March 8, 2019 at 11:59 PM MDT.

Awards will be made to the sub-recipients no later than 45 days following the State’s acceptance of the Federal award.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Apply Online:

Burke Honzel, Preparedness Branch Manager

Mike Bourquin, Grant Coordinator

Shari Pool, Grant Coordinator

Montana Disaster and Emergency Services
1956 Mt. Majo Street PO Box 4789
Fort Harrison, MT 59636

URL for Full Text (RFP):

Geographic Focus:

USA: Montana