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E911 Rural County Grant Program

Grants to Florida Rural Counties to Improve
Emergency Phone Hotline Services

Agency Type:

State

Funding Source:

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Florida Department of Management Services (DMS)

Deadline Date:

10/01/18 Emailed, Postmarked, or Delivered on or Before the Close of Business

Description:

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Grants to Florida rural counties for the installation and maintenance of emergency hotline systems that provide 911 and enhanced 911 service. Funding may be used for maintenance costs and equipment purchase or installation. The goal of this program is to ensure that all areas of the state have seamless emergency hotline service.

The criteria for determining acceptability for disbursement of funds from the State of Florida E911 Rural County Grant Program will be made on a priority basis. There will be five priorities as identified below:

Priority 1: Rural counties with E911 Phase II Primary PSAP systems that require immediate system replacement to maintain enhanced 911 status or when the expected remaining life of the system is less than 1 year.

Priority 2: Rural counties with E911 Phase II systems that require maintenance or warranty agreements for maintaining enhanced 911 status. This may include the following, listed in order of funding priority a through c:
a: E911 System Maintenance (pertaining exclusively to items listed in Priorities 3a-h only)
b: Hosted E911 System Service for subsequent years, after the first year.
c: E911 Mapping System Maintenance (pertaining exclusively to items listed in Priority 5a only)

Priority 3: Rural counties with E911 Phase II Primary PSAP systems that require new or replacement of critical or necessary hardware or software for maintaining E911 Phase II status. This may include the following, listed in order of funding priority a through h:
a: Hardware and software for communications or terminal equipment located at a PSAP for 911 call processing, ANI and ALI display and call answering.
b: Lightning Protection Equipment
c: Uninterruptible Power Supply Equipment
d: E911 Voice Recording Equipment
e: County E911 Standalone ALI Database Equipment
f: E911 Map Display Equipment
g: New additional 911 Call Taker Position Equipment
h: Net clock

Priority 4: Rural counties with E911 Phase II Systems requesting consolidation of E911 PSAPs, which decreases the number of Primary or Secondary PSAPs in the county by a minimum of one.

Priority 5: Rural counties with E911 Phase II Systems that require mapping services necessary for maintaining E911 Phase II Geographic Information Systems (GIS). This may include the following, listed in order of funding priority a through b:
a: E911 Mapping System Equipment - E911 map generation hardware and software licensing is limited to components for two stations
b: GIS Centerline, point generation and map accuracy services

Regional E911 system project requests related to systems, equipment and maintenance will be considered the highest priority within each priority category.

Grants awards will be funded in order of priority assigned. Total funding for any priority may be adjusted based on the remaining funds available, the number of applications and the anticipated requests in the next funding cycle. The acceptability for disbursement of funds from the State of Florida E911 Rural County Grant Program for any E911 expense items not expressly provided for in Priorities above shall be determined at the discretion of the E911 Board pursuant to its authority under sections 365.172 and 365.173, Florida Statutes.

GrantWatch ID#:

GrantWatch ID#: 179687

Term of Contract:

The implementation period is within one year from the award notification letter date. The right to incur costs under this grant expires two years from receipt of award and funds. The grantee may not incur costs and request payment or final reimbursement of funding past the expiration date.

Additional Eligibility Criteria:

The Board of County Commissioners in any county in the State of Florida with a population of less than 75,000 as per the most recent published data from the Florida Association of Counties’ directory is eligible to apply for this grant program.

Limitation on Use of Funds: Only eligible expenses for E911 service listed in subsection 365.172(10), Florida Statutes, (Appendix I) that are not specifically excluded in this application will be funded.

Specifically excluded E911 expenses:
- Salaries and associated expenses for 911 coordinators and call takers or other 911 personnel will not be funded.
- Wireline database costs from the local exchange carrier, vehicle expenses, outside plant fiber or copper cabling systems and building entrance build out costs, consoles, workstation furniture and aerial photography expenses will not be funded.
- Wireline 911 analog trunks, administrative lines and circuits are not fundable. Recurring network and circuit costs will not be funded after the first year implementation period.

Funding limitations are specified on the following items:
- Grant funding shall be limited to eligible equipment maintenance and warranty costs for a primary PSAP and one other PSAP per county; either a primary, a secondary or a backup.
- Grant funding shall be limited to eligible mapping maintenance and warranty costs for a primary PSAP and one other PSAP per county; either a primary, a secondary or a backup.
- Grant funding for 911 equipment, hardware and software shall be limited (per grant cycle) to eligible expenditures for a primary PSAP only.
- Selective router equipment costs are limited to the primary PSAP system and are limited to one per county. For this grant program they are included under the call handling equipment priority.
- Training cost funding is limited to new system and equipment training.
- The allowable grant funding for travel expenses is limited to the authorized amounts established in Section 112.061, Florida Statutes, and the Department of Financial Services Guidelines for State Expenditures. Allowable costs for daily per diem shall not exceed $186.00.

Grant awards will be withheld for any county that has a grant with a past-due quarterly report or past-due final documentation and closeout of previous rural county grant awards.

Pre-Application Information:

Application packages must be emailed, postmarked or delivered on or before Close of Business April 1, 2018.

Spring Schedule:
- Counties Submit Application: By April 1
- Board Members Evaluate Applications: April - May
- Board Votes on Applications: April - June
- Board Sends Notification of Awards: Before June 30
- Implementation Period: One year from the award notification letter date.
- Expiration of the right to incur costs, request payment, or final reimbursement of funding: Two years from the award notification letter date.

Fall Schedule:
- Counties Submit Application: By October 1
- Board Members Evaluate Applications: October - November
- Board Votes on Applications: October - December
- Board Sends Notification of Awards: Before December 30
- Implementation Period: One year from the award notification letter date.
- Expiration of the right to incur costs, request payment, or final reimbursement of funding: Two years from the award notification letter date.

If the grant application does not exceed the threshold amount of $195,000, the county can initiate a request for approval for sole source funding. These will be considered on a case-by-case basis.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Applications must be delivered to the following address:

State of Florida E911 Board
ATTN: E911 Board Administrative Staff
4030 Esplanade Way, Suite 135
Tallahassee, FL 32399-0950

Or, emailed to: E911BoardElectronicGrantReports@dms.myflorida.com

URL for Full Text (RFP):

Geographic Focus:

USA: Florida