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Youth and Amateur Sports (YAS) Biennial Grant Program

Grants to Arizona Nonprofits, Agencies, and Schools in
Eligible Locations for Youth Sports Projects and Programs

Agency Type:

State

Funding Source:

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Arizona Sports and Tourism Authority (AZSTA)

Conf. Date:

04/22/21

Deadline Date:

06/30/21 5:00 PM

Description:

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Grants to Arizona nonprofit organizations, agencies, municipalities, and school districts in eligible locations for youth recreation and physical activity projects and programs. Funding is intended for facility or field construction, renovations, equipment, lighting, and select program operations. Projects and programs should serve youth and amateur sports and physical activity, which demonstrate financial need, leveraged funding, community partnerships, sustainability, and a demonstrated benefit to a local school or community in Maricopa County..

Goals & Objectives

  • Identify, solicit, develop, and allocate funding for youth & amateur sports proposals in Maricopa County which will service a wide variety of sporting and physical activity experiences.
  • Provide technical assistance, demographic, and facility information as well as outreach to youth and amateur sports participants and their communities about opportunities and activities of AZSTA.
  • Participate in and encourage partnerships that benefit youth and amateur sports/physical activity.
  • Ensure that funds provided by AZSTA are distributed in a responsible and effective manner while ensuring compliance with the Authority's enabling legislation.

Factors for Consideration

  • Adjacent, in proximity, or benefit to a public school.
  • Benefit to a local community (number of individuals impacted).
  • Demonstrated financial need.
  • Sustainability.
  • Previous AZSTA grant recipients are encouraged to apply, but may not be as highly considered as first time applicants.

GrantWatch ID#:

GrantWatch ID#: 181460

Estimated Total Program Funding:

$1,600,000

Estimated Size of Grant:

AZSTA may, at its sole discretion, match two-thirds of a project's total cost up to a maximum of $250,000. Any grant application requesting more than $250,000 from AZSTA will not be accepted.

Term of Contract:

Project completion should take place within twelve (12) months of the execution of the funding agreement.

Additional Eligibility Criteria:

Core Requirements:
- Applicant must be a Maricopa County agency, municipality, school district or any other incorporated public entity (including a combination of the forgoing) or a 501 (c) (3) or 501 (c) (4) non-profit organization, which has been in operation no less than one calendar year (evidence required).
- Funding will not be provided for overhead/administrative expenses, loans or endowments, conferences, individuals, tournaments, travel, capital campaigns, or any other category that the Authority, in its sole discretion, considers to not be related to the goals and objectives of the grant.

For-profit organizations are not eligible for biennial grant awards.

Applicants who have previously received funding from AZSTA may apply for funds, but may not be as highly considered as others who have not received prior funding.

Grants will not be awarded for requests for: fixed overhead/administrative expenses (e.g. salaries, rent, utilities, etc.), loans or endowments, conferences, individuals, golf tournaments or benefit tables, travel (all), capital campaigns, funding to maintain the sustainability of an organization or program, or anything else deemed as not serving the youth and amateur sports community within Maricopa County.

Pre-proposal Conference:

AZSTA will hold Virtual Workshops on April 20, 2021 at 11 a.m. and April 22, 2021 at 1 p.m.

Pre-Application Information:

Timeline:
- Applications are due June 30 at 5:00 PM
- Applicants will be notified in November

Disbursements of grant funds will be available to grant recipients on a pro-rata reimbursement basis. This ensures that the Authority’s funds are expended on a pro-rata basis along with the recipient’s contribution as the project progress

In-Kind contributions are limited in scope and will be reviewed by the grant manager as part of the grant approval process. Additionally, there are specific percentage limitations which determine the maximum amount of “in-kind contributions” allowed for the grant to be considered for approval:
- Limit #1 – must be less than 10% of the Total Project Valued (e.g. total project cost - $100,000 would limit the in-kind contribution to less than $10,000).
- Limit #2 – must be less than 25% of the Applicant’s Total Contribution (e.g. total project value = $100,000. If applicant’s contribution is one-third ($33,000), then the in-kind contribution must be less than $8,250).

Applicant must provide evidence that it has set aside 100% of their match.

Grant Application Evaluation Process:
Step One: Applications are initially reviewed and evaluated by AZSTA's staff for compliance with the core requirements of the grant program as well as other established application criteria. This initial review may result in additional requests for information and/or clarification. Project site visits from AZSTA staff will be conducted during the evaluation process.

Step Two: All applications will be forwarded to the members of the Authority's Youth and Amateur Sports Committee for their individual review and consideration. They will be grouped as either conforming or non-conforming with the program's core requirements and other established criteria with explanations as to any non-conformance issues.

Step Three: Once step two has been completed, the Authority will schedule a public meeting of the Youth and Amateur Sports Committee at which time the staff will provide its recommendations for funding awards. Committee input and staff's recommendations may result in a final list of applications to be forwarded to the Authority's Board of Directors for consideration of formal grant awards.

Step Four: The Authority's Board of Directors meets to consider the award recommendations from the Youth and Amateur Sports Committee and approve the awards.

Step Five: Final award recipients are notified and are provided an electronic version of the Funding Agreement which must be completed and fully executed within thirty (30) days of the award notification. All of the applicant's contribution must be documented prior to the execution of the Funding Agreement in order to move forward.

Step Six: A Grant Reporting and Management Workshop will be required for all AZSTA Grant Award recipients to attend.

Step Seven: Implementation phase - the project is to be completed within twelve (12) months of the execution of the Funding Agreement. At the completion of the project there will be one final project progress report form to be completed which summarizes the success of the project meeting its stated goals and objectives.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Applications will open on May 3. See the URL for Full Text, below, for the link.

Direct questions and RSVP to workshops:
Heather Harris
Grant Manager
heather@az-sta.com
623-433-7500

Arizona Sports & Tourism Authority
State Farm Stadium
1 Cardinals Drive
Glendale AZ 85305

URL for Full Text (RFP):

Geographic Focus:

USA: Arizona: Maricopa County

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