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Public Shellfish Hatchery Improvements Grants

Grants to New York Local Governments to Expand
Shellfish Hatcheries in Nassau and Suffolk Counties

Agency Type:


Funding Source:

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New York State Department of Environmental Conservation (DEC)

Deadline Date:

12/29/17 2:00 PM ET


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Grant to New York local governments to implement the expansion of public shellfish hatchery facilities in Nassau and Suffolk Counties. The purpose of this program is to enhance the coastal water quality of Long Island and bolster the resiliency and economies of coastal communities by restoring native shellfish populations in coastal waters.

Eligible projects for grant funding must be located wholly within the geographic boundaries of Nassau or Suffolk Counties, New York.

Public Shellfish Hatchery Improvements Grants support improvements leading to the expansion of existing public shellfish hatcheries. Hatchery improvements include, but are not limited to, new or expanded water intake systems, algal culture systems, larval culture systems, broodstock conditioning, spawning and holding systems, setting tanks and systems, nursery (juvenile seed) culture equipment and systems, and field grow-out systems for juvenile (seed) shellfish.

Proposed projects that include long-term support and promote future benefits will receive points in the evaluation of their application. Hatchery improvement projects are expected to be financially supported by the applicant after the grant is completed. The project should be sustainable without future State support. Points will be awarded to projects that demonstrate long-term sustainability, longevity (life-span) and durability of equipment and projected increased shellfish hatchery production to support the overall goals of the RFA and future municipal shellfish enhancement programs.

Eligible Project Expenditures:
-Personal Service: staff salaries including fringe, directly devoted to the project implementation are eligible. Itemize salaries according to job title and roles/responsibilities on the project.
-Contractual Services: The value of services provided by responsible professional and technical personnel and consultants (i.e. engineering and architectural services, surveys, plans and specifications, research, design and development of a project, consultant and legal services directly related to a project, feasibility study for a facility, archaeological field work, report writing, curation of artifacts and interpretation, etc.)
-Construction enhancements: costs directly associated with facility improvements.
-Supplies and materials: directly needed to implement the project.
-Equipment: (purchase/rental) directly required to implement the project.
-Training costs: costs are eligible if they are directly related to shellfish hatchery expansion.
-Travel: costs directly associated with facility improvements

GrantWatch ID#:

GrantWatch ID#: 182491

Estimated Total Program Funding:


Estimated Size of Grant:

For Hatchery Improvement Grants, the minimum grant amount is $250,000 and the maximum grant amount is $400,000.

Term of Contract:

All projects must have defined objectives, tasks, and deliverables accounted for in performance measures that can be completed and invoiced within a two-year contract period/term.

The activity for the request must fall within the period April 1, 2018 to March 31, 2020. Project expenditures prior to the Master Contract for Grants (MCG) start date and after the MCG end date are not eligible for reimbursement or match.

Additional Eligibility Criteria:

For the purposes of this grant program, the following entities are considered eligible applicants: Municipalities, including but not limited to Counties, Cities, Towns, Villages, or Indian nations or tribes recognized by the State of New York or the United States with a reservation wholly or partly within the boundaries of New York State, whose projects are located within the eligible geographic boundaries defined in this Request For Applications (RFA).

Individuals, unincorporated groups, and not-for-profit or for-profit organizations are ineligible.

Applicants must possess the knowledge, skills, and track record to successfully implement the project.

Minimum Eligibility (Pass/Fail Criteria):

Applications will be initially reviewed for applicant and project eligibility on a pass/fail basis. Applications that pass all the following eligibility criteria will be further evaluated and scored. Applications that fail one or more of the following eligibility criteria will be disqualified from further review or funding.

Applications must meet the following minimum requirements to be eligible:
-Is the applicant an eligible entity, as defined in this RFA?
-Is the applicant registered in Grants Gateway?
-Does the applicant possess a valid, current shellfish hatchery permit from DEC, or have a permit application under review by November 13, 2017? Copy of permit or permit application must be supplied with application.
-Is the project located wholly within the geographic boundaries of Nassau or Suffolk Counties, New York?
-Does the project timeline show completion by March 31, 2020?

Ineligible Project Expenditures
-Indirect costs: overhead or operating expenses (space, rent, utilities).
-Administrative salaries: administrative salaries are NOT eligible for grant reimbursement, but may be
used as match funds. For the purposes of this RFA, administrative salaries are defined as follows: preparation of equal employment opportunity and women and minority business enterprises documentation; preparation of quarterly narrative and expenditure reports; preparation of payment reimbursement request forms and backup cost documentation; and preparation of Final Report upon project completion.
-State and/or federal funding: project costs funded from other state and/or federal funding sources are not eligible for grant reimbursement.
-Land acquisition costs: any costs associated with the acquisition of land or buildings, including appraisals by a certified appraiser, title searches, surveys and associated legal fees.

Pre-Application Information:

Grant funds are available for up to 100% of the requested budget. Applicants may match funds as part of their application, and will receive bonus points in the proposal evaluation and scoring process.

Questions will be accepted via email until Close of Business on December 15, 2017. All questions, and answers, will be uploaded in the Grants Gateway application for all applicants to view, on a weekly basis.

Applications are due by NYS Grants Gateway by 2:00 PM ET on December 29, 2017.

An Applicant must be Registered with Grants Gateway to submit an application.

Applicants are strongly encouraged to submit their applications prior to the application deadline.

Key Events:
-Application Period Begins: November 13, 2017
-Question & Answer Period Ends: December 15, 2017 COB
-Applications Due: December 29, 2017 2:00 PM ET
-Award(s) Announced By (anticipated): February 22, 2018

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

For general information on completing this application and for clarification of application requirements, contractual terms and procedures, contact:

Peggy Rorke
(631) 444-0451

For technical information regarding Public Shellfish Hatchery Expansion Grants, direct questions to:

Wade Carden
(631) 444-0481

Include “Public Shellfish Hatchery Expansion Grants” in the subject line of the email.

Funding or Pin Number:


URL for Full Text (RFP):

Geographic Focus:

USA: New York: Nassau and Suffolk Counties