New Mexico Energy, Minerals and Natural Resources Department (EMNRD), Forestry Division
03/16/18 4:30 PM MDT Receipt
Contracts are available to New Mexico individuals and organizations to provide technical and professional services to the issuing agency in monitoring and implementing an urban interface/wildland grant program. The program supports fuels reduction projects and offers assistance for defensive space.
The U.S. Forest Service (USFS) has approved EMNRD’s request to use Cooperative Fire Wildland/Urban Interface grant funds for the purposes outlined in this RFP. EMNRD will act as fiscal agent for purposes of this work.
EMNRD has entered into contracts with community grant agreement cooperators to coordinate and conduct these projects. The FCIs shall assure that projects conform to the standards in the contracts between EMNRD and the community grant agreement cooperators, shall perform work as directed by the appropriate Division District Forester, and shall follow the Project Inspection Manual for Forest Contract Inspectors. EMNRD may award multiple contracts as a result of this RFP.
Statement of Work:
The successful Offeror(s) shall:
-Assist EMNRD with implementation and inspection of the Wildland/Urban Interface Grant Program for providing defensible space and fuels reduction projects in locations around the state;
-Assure that projects conform to the standards in the agreements between EMNRD and the community grant agreement cooperators. Perform work as directed by the applicable District Forester. Work locations shall vary and shall be designated by the District Foresters. Follow the Project Inspection Manual for Forest Contract Inspectors and document results for the District Foresters;
-Work with the grant agreement cooperators and private landowners to write the treatment plans to meet the objectives of the grant agreement in creating defensible space and or reducing hazardous fuels;
-Work with the grant agreement cooperators and private landowners to mark the trees and other vegetation on the property based on a cut tree or leave tree mark that shall be used by the thinning subcontractor to successfully complete the treatment;
-Attend a Division-sponsored mandatory training prior to conducting field inspections;
-Conduct field inspection of work completed by the grant agreement cooperator. Before each inspection, review the grant agreement cooperator reimbursement request and associated practice plan to become familiar with the project. For each project, submit a signed inspection report included a narrative documenting landowner question and concerns, results of the reconnaissance confirmation of acreage and forest density, and as appropriate, field survey data forms and Global Positioning System data, to the applicable District Forester within two weeks of completing inspection;
-Assist the District Foresters as requested by mapping project areas and providing accomplishment reports related to the underlying federal grant;
-Support the District Foresters as requested to coordinate community fuels reduction activities;
-Submit invoices for work performed to the District Foresters within one month of completing work; and
-Provide written progress reports to EMNRD with each request for payment identifying tasks completed and actions taken for each billing period.
For purposes of this RFP, the state has been divided into the following six districts. Offerors may make a proposal for one or more of the areas:
-District 1 consists of the following counties: San Juan, Rio Arriba, and the western half of Taos County.
-District 2 consists of the following counties: Eastern half of Taos County, Colfax, and Union.
-District 3 consists of the following counties: Catron, Socorro, Grant, Sierra, Hidalgo, Luna, and Dona Ana.
-District 4 consists of the following counties: Mora, Harding, San Miguel, Guadalupe, Quay, and Curry.
-District 5 consists of the following counties: De Baca, Roosevelt, Lincoln, Chavez, Otero, Eddy, and Lea.
-District 6 consists of the following counties: Sandoval, Santa Fe, Los Alamos, Torrance, Bernalillo, McKinley, Cibola, and Valencia.
GrantWatch ID#: 183137
Any resulting offers from this RFP shall be valid for one year from the proposal due date.
The contract period may extend from the date of contract approval by the Department of Finance and Administration (DFA) for a period not to exceed 48 months, including amendments.
The RFP is directed to individuals and entities who meet the following criteria:
-Minimum of a Bachelor of Science degree in forestry, forest management, natural resource management or the equivalent, or silvicultural field experience of at least 10 years and demonstrated ability to conduct silvicultural exams and inspections;
-Experience working in western ecosystems with an emphasis on silvicultural systems;
-Working knowledge of wildland fire suppression;
-Working knowledge of techniques to create defensible space around homes;
-Experience with management of contracts using state and federal funds;
-Experience working with private landowners;
-Experience in plan preparation and technical writing;
-Availability to respond to inspection requests year-round.
Potential Offerors may submit written questions to the Contact Person as to the intent or clarity of the RFP until 4:30 PM March 9, 2018. All written questions must be addressed to the Contact Person as indicated below.
The Division will post written responses to such questions on the Division website by March 12, 2018.
Offerors shall submit one original and four identical hard copies of the proposal at the address below, no later than 4:30 PM Mountain Daylight Time, March 16, 2018. EMNRD shall not accept proposals received after this date and shall make absolutely no exceptions for proposals not received at the above location by the appointed time.
Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.
Questions regarding this RFP shall be addressed to:
Resource Management Bureau Chief
EMNRD, Forestry Division
1220 S. St. Francis Drive
Santa Fe, NM 87504
USA: New Mexico