New York State Office of Temporary and Disability Assistance (OTDA)
08/03/18 3:00 PM ET
Grants to New York public housing agencies and nonprofit organizations in eligible regions for housing, shelter, and support services to low-income individuals with HIV/AIDS and their families. Funding is intended to support projects in areas that are currently underserved by the U.S. Department of Housing and Urban Development.
Persons eligible to receive services or assistance under HOPWA are low-income individuals with documented HIV infection, HIV-related illness, or AIDS (hereinafter “HIV/AIDS”) and their families.
While applicants may request funds through this New York State RFP for a number of different activities, priority will be given to proposals that will result in the continued or expanded availability of housing units and support services for persons with HIV/AIDS. Potential applicants should carefully review the attached HOPWA regulations before drafting their application in order to assure consistency with the regulations.
Funding under this RFP is primarily reserved for applications to serve areas of the State that do not receive direct HOPWA allocations from HUD. OTDA’s goal is to reach geographic areas where persons with HIV/AIDS are underserved and fill the housing and support services gaps that cannot be funded through other sources. (Please see Section II – Eligible Applicants.) Because of the limited HOPWA funds available to New York State, applicants must demonstrate that funds are either not available from other sources to support the proposed activities or that HOPWA dollars are required to supplement the proposed activities.
Agencies applying for continued HOPWA funding must demonstrate the direct, positive impact their program has had on the availability of housing and support services.
The following are general guidelines and requirements for the activities that can be funded under New York State’s HOPWA program.
Group 1 – High Priority Activities
- Tenant-Based Rental Assistance (TBRA) Rental assistance programs under HOPWA must meet Federal and State requirements regarding eligibility, rental payment structure, maximum subsidies, and compliance with HUD Housing Quality Standards, etc. Applicants must demonstrate that funds to assist eligible persons with rental costs are not available through other sources (e.g.: Federal Section 8 housing certificates and vouchers or Emergency Shelter Allowances from local departments of social services).
- Support Service Case Management/ Housing Case Management (with HOPWA housing) These include, but are not limited to the following services for residents of HOPWA housing: case management, employment/vocational services, crisis intervention, mental health services, drug and alcohol abuse counseling, child care, nutritional services, health and medical services, financial counseling and coordination of benefits.
- Short- Term Rent/Mortgage/Utility Payments (STRMU) Such assistance may not be provided to any individual for costs accruing over a period of more than 21 weeks in any 52-week period. (This limitation does not apply to tenant based rental assistance.) Applicants must demonstrate a plan to help eligible individuals avoid the need for ongoing short-term assistance. Utility costs can include water, sewer, gas, electric, heat, etc.
- Permanent Housing Placement (PHP) Permanent housing placement services may be used to help eligible persons establish a new residence where ongoing occupancy is expected to continue. It may be used to complement other forms of HOPWA housing assistance. For example, it can be used to adjust to changes in care needs by assisting persons transitioning from more supportive settings and programs with securing alternative housing arrangements. Costs may include fees for housing services or activities designed to assist individuals or families in locating suitable housing. This may include, counseling on tenant rights and responsibilities; assisting individuals and families to understand leases; securing utility services; making moving arrangements; paying for representative payee services for persons who use such services to better manage their own finances; and mediation services related to neighbor/landlord issues that may arise.
Group 2 – Lower Priority Activities: While the following activities can represent useful components of an overall housing strategy, they are a lesser priority because they may not directly expand the number of new housing units available to persons with HIV/AIDS or there may be other resources available to meet these needs.
- Support Service Case Management/ Housing Case Management (without HOPWA housing) These include, but are not limited to, the following services for persons with HIV/AIDS and their families who are not residents of HOPWA housing: case management, employment/vocational services, crisis intervention, mental health services, drug and alcohol abuse counseling, child care, nutritional services, health and medical services, financial counseling and coordination of benefits.
- Facility-Based Housing Assistance (FBHA) This includes costs for maintenance, security, insurance, utilities, furnishings, equipment, staff and other operating costs for community residences and SRO’s. Applicants requesting funds for operating costs must have housing units in operation whose operating costs cannot be covered by other funding sources.
- Housing Information and Referral Services Services to help individuals with HIV/AIDS locate, acquire, finance and maintain housing. Such services may include counseling, information, and referral as well as fair housing counseling to address housing discrimination. Applicants proposing this activity must demonstrate that the proposed services will have a significant impact on the persons served (i.e., leading to placement in permanent housing) and are services that are not available from existing providers.
- Resource Identification Activities to identify, coordinate, and develop housing assistance resources for eligible persons.
Funding priority will be given to proposals that:
- Continue programs that have a demonstrated track record of success in providing eligible services;
- Place a specific emphasis on providing employment/vocational services;
- Result in the continuation or expansion of housing units available to low-income persons with HIV/AIDS and their families;
- Serve geographic areas in which persons with HIV/AIDS are underserved;
- Fill gaps in the continuum of housing and support services that cannot be funded through other Federal, State, local, and/or private sources; and,
- Help to create an integrated, comprehensive approach to meeting the housing needs of persons with HIV/AIDS within a given geographic area including linkages to medical care and HIV/AIDS related case management.
Eligible costs for HOPWA shall be directly related to eligible activities (see Section IV) and shall include;
- Personnel costs incurred in the provision of eligible assistance and/or support services, maintenance and operation, or administrative activities;
- Other than personnel services costs directly associated with the eligible HOPWA activities, including subsidies for long-term and short-term rent assistance (see Section VI of the Application for a detailed explanation).
GrantWatch ID#: 183931
Contracts resulting from this RFP will commence on or about January 1, 2019. This RFP governs the provision of HOPWA for a five (5) year contract cycle to be funded annually for one (1) year budget periods. The Contract End Date is December 31, 2023.
Non-profit organizations and public housing agencies may submit applications under this RFP. Applications may be made by one organization or by two or more organizations acting together. In the latter instance, a lead agency must be clearly identified.
While the Federal funds made available directly to New York State for distribution statewide are quite limited (approximately $2.8 million), the Federal Fiscal Year 2017 HOPWA funding formula resulted in direct allocations to the following localities within New York State:
- $44,197,111 to the City of New York to be shared with Westchester, Orange, and Rockland Counties and the City of New Rochelle;
- $1,971,873 to the City of Islip to be shared with Nassau and Suffolk Counties; • $785,820 to the City of Rochester to be shared with Monroe, Genesee, Livingston, Orleans, and Ontario Counties;
- $635,722 to the City of Buffalo to be shared with Erie and Niagara Counties
- $562,763 to the City of Albany to be shared with Albany, Rensselaer, Schenectady, Montgomery, Schoharie and Saratoga Counties;
Potential applicants intending to serve clients who reside in the above listed municipalities and/or counties are not eligible to apply for funding under this RFP, unless they are prohibited from applying for funds through one of the above-listed municipalities, or if they can clearly demonstrate that the need for HOPWA funds exceeds the availability of existing funding to address the need. In addition, applicants whose headquarters are located in the above-listed municipalities and/or counties but are intending to serve clients who reside outside those areas are eligible to apply. Organizations wishing to serve persons residing in the above-listed areas are urged to contact the appropriate local government agencies regarding the availability of funding.
If an applicant is located in one of the above listed areas, they must clearly explain why they are prohibited from applying for direct Federal allocation funds, clearly show there is an unmet need, or clearly show they are serving clients outside of the areas receiving a direct Federal allocation.
Per its Memorandum of Understanding (MOU) with the City of Syracuse and HUD, OTDA will ensure that at minimum the amount that would have been directly allocated to the City of Syracuse ($333,853 for Federal Funding Year 2017) of the approximately $2.8 million awarded to New York State is made available to agencies serving an eligible population residing in the City of Syracuse.
The State will not make use of its limited HOPWA funds for new construction, acquisition, minor rehabilitation, or conversion of housing sites, even though these activities are eligible under the Federal regulations.
Ineligible costs shall include;
- Equipment costing over $5,000 and having a useful life greater than one year should be leased rather than purchased. If a lease option is not possible, you are required to obtain three price quotes and must receive prior approval for the purchase from OTDA.
- Mortgage payments cannot be reimbursed under long-term rental assistance. In an emergency situation, mortgage payments may be reimbursed under short-term assistance for a term not to exceed twenty-one weeks to eligible recipients who are the owners of the mortgaged property.
Timeline of Key Events:
- Request for Proposals Release June 19, 2018
- Deadline to Submit Questions July 6, 2018
- Proposed Date of Answers (on or about) July 13, 2018
- Proposals Due August 03, 2018
- Award(s) Announced September 2018
- Contract Start Date January 1, 2019
- Contract End Date December 31, 2023
Any questions about this RFP must be submitted in writing by 3:00 pm on Thursday, July 6, 2018, to the attention of Kaitlin Hallissey at the New York State Office of Temporary and Disability Assistance, Bureau of Housing and Support Services.
The written responses to all questions will be posted at www.otda.ny.gov.
New York State has instituted key reform initiatives to the grant contract process which requires nonprofits to register in Grants Gateway and complete the Vendor Prequalification process in order for proposals to be considered and evaluated. Information on these initiatives can be found on : https://grantsreform.ny.gov/
The HOPWA regulations require the approval of local government before OTDA enters into a contract with a non-profit organization to conduct HOPWA-related activities.
Application tutorial video: http://www.youtube.com/channel/UCYnWskVc7B3ajjOVfOHL6UA
Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.
Applications must be submitted electronically through Grants Gateway at:
Kaitlin Hallissey, Program Manager
Phone: (518) 474-8407
Office of Temporary & Disability Assistance
40 N. Pearl St. Suite 10C
Albany, NY 12243-0001
USA: New York: Regions underserved by the U.S. Department of Housing and Urban Development