Kentucky Historical Society - Kentucky Oral History Commission (KOHC)
03/18/19 Postmarked or Delivered
Grants of up to $2,500 to Kentucky nonprofits, individuals, and community-based organizations for presenting oral history collections. Presentation of the oral histories may be through a variety of media, including film, radio, online exhibit, podcast, traditional exhibit, and print publication.
Funding Priorities – Applications are not limited to specific subjects. However, for funding exceeding $1,500, the Commission may give primary consideration to the following areas:
- Women’s, ethnic, and minority histories.
- Industrial or economic development.
- Political, business, and cultural leaders.
- Land use patterns (i.e., changes in agriculture, sustainability).
- Other topics of statewide significance not widely documented through oral history.
- Timely topics of particular relevance to current events, anniversaries, etc.
Items Eligible for Funding – KOHC funding can pay for the following:
- Supplies – Supplies are any necessary material or item, other than food, that could be depleted by the end of the grant period. In addition to general supplies (paper, labels, boxes, etc.), the Commission will fund the purchase of audio and video recording media (i.e., storage cards and external hard drives). Like general supplies, exhibit supplies must potentially deplete or become unusable by the end of the grant period. Exhibit supplies may include image framing, construction material (e.g., PVC pipe, wood, nails, and paint), light bulbs, or push‐button sound modules/recording chips. Exhibit supplies do NOT include exhibit equipment such as ProPanels, iPads, or high‐end audio equipment; however, these items may be rented with KOHC funds or purchased with matching funds. Donated and borrowed equipment can be quantified as in‐kind matching funds.
- Travel – KOHC will fund in‐state travel mileage at the current state rate. Check mileage rates here: https://finance.ky.gov/services/statewideacct/pages/travel.aspx). Funding in excess of state rates – such as moving truck rental for a travelling exhibit – will be considered if sufficiently justified.
- Printing – The KOHC will fund printing of promotional materials or publications. Publications must include oral history text and links to audio, not simply reference the collection. Provide quotes or bids for printing services.
- Communications – Radio, print, or web advertisements and other promotion for the project are eligible expenses.
- Fees – Eligible fees include, but are not limited to, costs for rights and reproduction of audio, text, and images as well as web‐based service fees (e.g., domain purchase, SoundCloud upgrade, Squarespace account).
- Stipends and Services – The KOHC will pay up to $50 per hour for project personnel stipends or partial salaries for professional services. Applicants required to pay a higher amount are encouraged to develop alternate sources of income to complement the Kentucky Oral History Commission grant award.
- Rental – Equipment is defined, in contrast to supplies, as any necessary material or item that would not deplete by the end of the grant period. The Commission will pay for the rental, not the purchase, of equipment. Necessary equipment may be purchased with matching funds. Donated or borrowed equipment can be used as in‐kind matching funds calculated at FMV. The KOHC will fund the rental of conference, studio, exhibit or other space not currently owned or leased by the applicant. Owned and leased spaces can be quantified as an in‐kind match. Contact the Commission for potential KOHC equipment loans.
GrantWatch ID#: 184053
Funding requests may not exceed $2,500.
For FY19-02 cycle, project must conclude by June 26, 2020.
Any nonprofit or organization with an existing oral history program and/or collection, presenting interviews for which it holds expressed use permission and/or copyright (i.e., release forms or deeds of gift) for each interview may apply.
The following may also apply in partnership with a suitable repository:
- Any nonprofit or community‐based organization that might further its mission by presenting oral histories.
- Individuals with documented training and/or experience in oral history, including Kentucky Community Scholars.
- Individuals with little or no experience in the practice of oral history who have obtained an institutional or professional advisor. Prior to selecting an advisor, applicants should contact the KOHC for approval.
Interviews in personal research collections are not eligible until submitted to a repository.
Applicants may not apply for KOHC grant funding for the same project in consecutive grant cycles (e.g., after receiving a project grant in FY18‐02, an applicant must wait until FY19‐02 to apply for additional project funding, a transcription or indexing grant, or a presentation grant. The project is ineligible for KOHC funding during the FY19‐01 cycle.)
Items Ineligible for KOHC Funding – The following cannot be funded through KOHC, but may be purchased with matching funds or used as an in‐kind matching if integral to the project:
- Activities funded through of the KOHC grant categories (i.e., transcription, indexing, and preservation).
- Utility bills or rental for currently owned or leased properties.
- Non‐project (permanent/current) staff salaries or benefits.
- Equipment (other than recording media) and repairs.
- Capital improvements, facility construction, structural renovations, and restorations.
- Publications or recordings for commercial purposes.
- Activities intended primarily for fundraising.
- Food, beverages, or other refreshments.
- Expenses incurred before the starting date of the period covered in the grant request.
- Programs with sectarian purposes.
- Feedback deadline: March 4, 2019
- Application deadline: March 18, 2019
- Review of the application by panel: April 19, 2019
- KOHC board reviews panel recommendations: May 3, 2019
- Award notification: May 10, 2019
- Grant conditions form due: June 10, 2019
- Interim report due: January 31, 2020
- Request for extension deadline: April 1, 2020
- Use of grant funds/project must conclude: June 26, 2020
- Final report due to KOHC: July 31, 2020
Applicants are strongly encouraged to contact the KOHC to determine eligibility before applying. All interviews must be completed and remitted to a repository prior to application. Interviews in personal research collections are NOT eligible until submitted to a repository. Applicants with outstanding final reports or delinquent interviews funded through the KOHC or other KHS program will not be considered.
For feedback on developing KOHC grant applications, submit a draft to the oral history administrator at least two weeks prior to the grant deadline. This is strongly encouraged for first‐time applicants. Draft applications can be emailed for review.
All applicants are required to provide a 1‐to‐1 match (i.e., matching funds must be equal to or greater than the requested amount). In‐kind costs (non‐cash, such as donated professional services, office space, etc.) qualify as matching expense. Commission funds may not be matched by other KOHC or Kentucky Historical Society (i.e., Local History Trust Fund Grants) equipment, funds, or staff time.
Oral History Association's Principles and Best Standards:
Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.
For technical assistance or answers to project‐related questions, please contact:
Sarah M. Schmitt, Oral History Administrator
Kentucky Oral History Commission
100 W. Broadway
Frankfort, KY 40601
Phone: 502‐564‐1792, ext. 4434