New York State Office of Children and Family Services (OCFS) - Division of Child Welfare and Community Services - Bureau of Permanency Services
08/31/18 4:00 PM ET
Grant to a New York City nonprofit organization to implement community-based post-adoption programs throughout the five boroughs. Please note that applicants must be prequalified in the online grants system prior to applying. The purpose of this grant is to serve the City’s most vulnerable children and families and implement activities that address disproportionality in identified communities.
Introduction/Description of Program Objectives and Background:
OCFS currently supports post adoption community-based programs throughout New York State. The purpose of this targeted RFP is to fund one post adoption program for families who meet TANF eligibility requirements and are residing within any of the five boroughs of New York City. The program must be designed to provide services across all five boroughs of New York City.
OCFS Statewide Considerations:
OCFS’s mission is to serve New York's public by promoting the safety, permanency and well-being of New York children, families and communities. OCFS effectuates results by setting and enforcing policies and building partnerships at the federal, state, county and community levels that impact practice. OCFS funding investments assist communities to create and/or enhance the provision of quality services in the areas of child welfare, juvenile justice, adult protective services, and services for the legally blind and visually impaired.
OCFS conducts ongoing analysis of demographic data and fiscal expenditures to aid counties and communities in administering safe, effective and cost-efficient services to the residents of New York State. Paramount is ongoing self-assessment within “the system” to identify changes in service needs, interventions, and partnerships. OCFS data reveals that many children and families who are involved with the child welfare and juvenile justice systems in New York State are disproportionately Black and Latino, and many are poor. For the blind and visually impaired service area, Black and Latino adults are underrepresented in the receipt of services from the legally blind and visually impaired service network.
In response to this situation, OCFS has been implementing various activities to
-Assess relevant data,
-Identify which communities across the state are affected,
-Identify evidence-based and/or best-practice strategies and/or approaches that can be replicated in New York State to respond to the issue, and
-Provide funding to designated high-need communities to facilitate implementation of programs and services that address disproportionality and disparity rates.
This RFP provides OCFS and localities an opportunity to provide services to the most vulnerable children and families and to implement activities that address disproportionality in identified communities. OCFS will invest in services that are culturally and linguistically competent, cost efficient, and contribute toward alleviating issues identified for the respective communities. Organizations that are interested in applying for OCFS funding are therefore encouraged to review their community’s demographic data (i.e., child welfare, home visiting, adoption, and juvenile justice) and as indicated and where deemed appropriate per the target population and/or scope of services for the funding source, consider the following element(s) in their proposal design:
OCFS’s priority is to “protect those in greatest need” through ongoing assessment and enhancement of services that promote safety and general well-being for at-risk children, adolescents, families and adults. This priority includes targeting services for “disconnected/high need youth” who are: youth aging out of foster care; youth in or re-entering the community from the juvenile justice system; and children of incarcerated parents. Grant applications that propose to serve the “disconnected/high-need youth” population must consider that the clients cited above often require service intervention from multiple service systems. Where required by the OCFS RFP narrative, applications must demonstrate capacity and scope for cross-agency collaborations and partnership with relevant community organizations.
Racial Equity and Cultural Competence:
OCFS continues work in the area of Racial Equity and Cultural Competence (RECC). Effort to address RECC includes examination of the issues related to the overrepresentation of Black, Latino and Native American children and their families in the State’s child welfare and juvenile justice systems. It also entails a consideration of issues related to the underrepresentation of Blacks, Native Americans and Latinos in various service delivery systems to identify how best to enhance outreach and preventive measures that support the safe reduction of out-of-home placements for children and adults, and focus on the well-being of children, youth and families. OCFS has enlisted the participation of state and local partners in this effort and is working with a number of counties to examine local data and develop strategies to address, reduce and ultimately eliminate racial and ethnic disparities and to seek equity within the systems of care and custody. The Department continues to partner with national experts Casey Family Programs and have also collaborated with the Center for the Study of Social Policy (CSSP) and other national experts dedicated to this work. The effort must be data driven and therefore, the Department has generated and shared county-level data with partners and stakeholders in an effort to encourage transparency and collaboration.
Current OCFS statewide data indicates that Black and Latino children and families continue to comprise 75 percent of the state’s children in foster care and about 85 percent of the juvenile justice placements. OCFS views this RFP as an opportunity to heighten public awareness of the issue of disproportionality and to begin to promote policies and practices that will gradually reduce it.
Specific areas that every applicant and community are requested to consider in the design of their program and scope of services identified in their application for OCFS funding include, but are not limited to the following:
-Providing service strategies, approaches, and linguistic capacities that promote the delivery of services that are culturally competent and reflective of the population and community to be served
-Collecting and analyzing data relevant to disproportionality and service provision
-Strategically locating services within communities, to promote better access to service delivery in high-need areas
-Promoting cross-agency dialogue and partnership regarding service planning to address disproportionality (including, but not limited to, social services, mental health, health, education, housing, substance abuse, probation agencies, and community-based providers)
Disproportionate Minority Representation (DMR) in the Child Welfare and Juvenile Justice Systems:
Disproportionate Minority Representation (DMR) or disproportionality occurs when the percentage for the representation of a particular minority group (racial, ethnic) involved with a service system is significantly higher or lower than that group’s percentage or representation in the general population. Disproportionality has implications across all services administered by OCFS, including child welfare, juvenile justice, child care, youth development, and those services for the blind and visually impaired. In some service categories, disproportionality manifests itself by over-representation of racial/ethnic groups, and in other service categories, it is manifested by under-representation of racial/ethnic groups.
Purpose and Funding Availability:
Through this RFP, applicants may apply for funding to
-Continue and/or enhance an existing program that has been proven effective, or
-Re-establish a successful program that was discontinued or is at risk of discontinuation due to lack of funding, or
-Start a new program where there is sufficient justification for on-going support.
The proposed program model must include services that:
-Prevent post-adoption dissolutions,
-Provide assistance to families so that children may be cared for in their own homes with their adoptive parent(s),
-Strengthen post-adoptive families and avoid foster care or other out-of-home placements, and
-Appropriately determine TANF eligibility for families.
The proposed program model must include collaboration with community members and must be
-Child-centered and family-focused,
-Informed in child development and trauma
-Flexible in adapting services to family need, and
-Easy to access in location and hours.
Applicants must demonstrate that the proposed program model supports local child welfare strategies/priorities, has a reasonable sustainability plan and supplements current services provided by the New York City (NYC) Administration for Children’s Services (ACS).
GrantWatch ID#: 184082
OCFS intends to fund one Post Adoption Program.
The State Fiscal Year 2018-19 State Budget appropriates $300,000 for this RFP. This amount is subject to the continued availability of funding.
The contract awarded in response to this RFP will be for five (5) years. The anticipated start date is June 1, 2019, and the anticipated end date is May 31, 2024.
Funding is currently anticipated to be available for the first year of the contract, and the award of a multi-year contract does not guarantee that funding will be available for subsequent years.
Contractors may not begin to provide services prior to the contract start date; OCFS has no obligation to pay for services rendered prior to that time.
The minimum qualifications are as follows:
-Applicants must be a not-for-profit entity.
-Applicants must agree to provide services across all five (5) boroughs of New York City.
-Applicants must obtain a letter of commitment, from the NYC ACS, detailing partnership and collaborative activities between the applicant and the NYC ACS. The letter should include the plan for providing referrals to families for post adoption services, proposed trainings for program staff and caseworkers, and examples of successful past partnerships. Letters must be signed by the NYC ACS commissioner or director of services.
-Applicants must submit documentation demonstrating they are committing to recruit or currently have on staff a program coordinator who possesses a master of social work degree with a minimum of two years’ experience working with at-risk families or a bachelor of social work degree with at least four years of experience working with at-risk families.
-Be prequalified, if not exempt, in the NYS Grants Gateway by the application deadline.
-OCFS will only contract with organizations whose governing board (board of directors) includes a minimum of three (3) members.
Please note the following entities are not eligible to apply: NYC ACS or any other local department of social services (LDSS) or an American Indian tribe that has entered into a state tribal agreement with OCFS in accordance with Section 39(2) of the Social Services Law.
The following items cannot be included as OCFS-funded costs within the
- Major capital expenditures such as acquisition, construction or structural renovation of facilities.
- Interest costs, including costs incurred to borrow funds.
- Costs for preparation of continuation agreements and other proposal development costs.
- Costs of organized fundraising.
- Legal fees to represent agency/staff.
- Advertising costs, except for recruitment of project personnel, program outreach and recruitment of participants.
- Entertainment costs, including social activities for program and staff, unless directly associated with the project.
- Costs for dues, attendance at conferences or meetings of professional organizations, unless attendance is necessary in connection with the project.
New York State has instituted key reform initiatives to the grant contract process that require not-for-profit organizations to register in the New York State Grants Gateway System (GGS) and complete the Vendor Prequalification process in order for proposals to be evaluated. Not-for-profit organizations will only have to prequalify once every three years, with the responsibility to keep their information current throughout the three-year period.
Not-for-Profit applicants are strongly encouraged to prequalify in the Grants Gateway by the date specified below, and MUST prequalify by the date of submission.
NOTE: Government entities are not required to prequalify in Grants Gateway, but must register in order to submit an application.
All communications to report errors or omissions in the procurement process or to ask questions or to request clarification of this RFP should cite the particular RFP section and paragraph number and must be submitted via email (preferred) or via hard copy mailed to the director of contracts no later than the deadline for submission of written questions specified below.
The comprehensive list of questions and responses will be posted in the solicitation announcement in the New York State Grants Gateway System (https://grantsgateway.ny.gov) (GGS or Grants Gateway), on the OCFS Website (http://ocfs.ny.gov/main/bcm/rfp.asp), and the Contract Reporter website at (https://www.nyscr.ny.gov/login.cfm) on the date specified below.
All proposals must be submitted electronically through Grants Gateway.
Calendar of Events:
-Issuance of Request for Proposals: 7/13/2018
-Deadline for Submission of Written Questions: 8/3/2018 by 5:00 p.m. Eastern Time
-Responses to Written Questions Posted in GGS: 8/15/2018
-Recommended Deadline to Prequalify in GGS: 8/15/2018
-Deadline for Submission of Proposals: 8/31/2018 by 4:00 p.m. Eastern Time
-Anticipated Notification of Award (not earlier than): 11/1/2018
-Anticipated Contract Start Date (not earlier than): 6/1/2019
Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.
Register on Grants Gateway: https://grantsgateway.ny.gov/IntelliGrants_NYSGG/module/nysgg/goportal.aspx
Direct inquiries to:
Director of Contracts
Questions for RFP2018-01
Targeted TANF Post Adoption Services
Office of Children and Family Services
52 Washington Street
Room 202S – RFP Unit
Rensselaer, NY 12144
RFP # 2018-01 / Grants Gateway # CFS01-TANF01-2018
USA: New York City; New York