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Hawai‘i Island Visitor Promotions Grant

Grants to Hawaii Nonprofits, Agencies, and Educational
Institutions for Tourism Marketing Initiatives

Agency Type:

Local

Funding Source:

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County of Hawai‘i - Department of Research and Development

Deadline Date:

05/13/19 4:30 PM Hawai‘i-Aleutian Standard Time Receipt

Description:

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Grants to Hawaii nonprofit organizations, educational institutions, and state and county agencies for marketing initiatives that increase tourism to Hawaii. Funding is intended to support meetings and conventions, strategic marketing, and public relations and promotional activities that maintain direct air service.

The intent of the grant program is to support marketing initiatives that grow Hawai‘i Island’s visitor arrivals and expenditures, and strengthen Hawai‘i Island’s brand to sustain the visitor industry in a way that protects the assets of the island, while providing economic benefit to the island’s businesses and residents. Proposals must address and support the Department’s Tourism Program.

For a list of common allowable expenses, see http://records.hawaiicounty.gov/Weblink/1/edoc/99472/HI%20Visitor%20Promo%20Grant%20FY2019%202020%20RFP%20FINAL.Fillable.pdf#page=19.

GrantWatch ID#:

GrantWatch ID#: 184178

Estimated Size of Grant:

The Department awards a grant in the amount of $325,000.

Term of Contract:

Upon award, the contract period will commence upon contract execution and continue for one (1) year, with the exception of government awardees whose contract may extend 18 months from date of execution. The contract period may be extended at the discretion of the Department.

- Grant Agreement Execution Period: July 2, 2019 – July 31, 2019
- Tentative Agreement Commencement Date: August 1, 2019

Additional Eligibility Criteria:

In order to be eligible for award through this RFP, the proposer shall:

- Be an educational institution, State or County agency, a not-for-profit organization incorporated under the laws of the State of Hawai‘i or a non-profit organization exempt from the federal income tax by the Internal Revenue Service. In the case of a non-profit organization, members of its governing board shall have served without compensation and have no material conflict of interest.
- Be licensed and accredited, as applicable, in accordance with the requirements of the federal, state and county governments.
- Have bylaws or policies that describe the manner in which business is conducted including management, fiscal policies and procedures, and policies on nepotism and the management of potential conflicts of interest.
- Have at least one (1) year of experience with the project or in the program area being proposed. The Director may grant an exception from this requirement if the proposer has demonstrated the necessary experience in the program area.
- Have a staff or authorized representatives adequately trained to administer and provide the service described.

Personnel costs should not be the primary use of grant funds. To demonstrate financial sustainability, projects will not rely on grant funding for critical operating expenses.

Programs or projects currently funded with Department of Research and Development Innovation Grants or grants of the Hawai‘i Tourism Authority’s Community Enrichment Program will not be considered. Exceptions include Department funded programs or projects that continue to advance Department’s Tourism Program objective.

Ineligible uses of grant funding include the following expenses:

- Equipment purchase. Equipment includes items that: have a useful life of more than one year; and/or do not change or transform with use; and/or have a unit value of more than $200; and/or are machinery.
- Film production.
- Fundraising expenses.
- Organizational start up plans.
- Purchase of alcohol.
- Proposal expenses.

Pre-proposal Conference:

There will be two (2) information sessions to address general information and any procedural questions related to the proposal submission process at the dates, times, and locations indicated below:

West Hawai'i:

Friday, March 29, 2019
10:00 a.m. to 12:00 p.m.
Community Hale, Building G
West Hawai‘i Civic Center
75-5044 Ane Keohokalole Highway
Kailua-Kona, HI 96740
*No RSVP Required

East Hawai'i:

Tuesday, April 2, 2019
10:00 a.m. to 12:00 p.m.
Aupuni Center Conference Room
101 Pauahi Street
Suite 1
Hilo, HI 96720
*No RSVP Required

Pre-Application Information:

Sealed Proposals must be received at either the Hilo or Kailua-Kona office on or before 4:30 p.m. Hawai‘i-Aleutian Standard Time, Monday, May 13, 2019. Proposals delivered by e-mail or fax will not be accepted.

Timetable:

- RFP issued: Tuesday, March 19, 2019
- Informational Meeting: West Hawai‘i - Friday, March 29, 2019
- Informational Meeting: East Hawai‘i - Tuesday, April 2, 2019
- Closing Date for Receipt of (Written) Questions / Comments: Friday, April 5, 2019
- Department’s Response to Proposers’ Questions: Friday, April 12, 2019
- Proposal Due Date: Monday, May 13, 2019 at 4:30p.m.
- Selection / Award Notification: Tuesday, July 2, 2019
- Grant Agreement Execution Period: July 2, 2019 – July 31, 2019
- Tentative Agreement Commencement Date: August 1, 2019

Proposers must meet 1-1 matching fund requirements.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Submit the application in either of two locations - in Hilo or Kailua-Kona, as follows:

1. In Hilo, deliver applications to:

County of Hawai‘i
Department of Research and Development
25 Aupuni Street, Room #1301
Hilo, HI 96720
Telephone: (808) 961-8366
Fax: (808) 935-1205
Email: chresdev@hawaiicounty.gov

2. In Kailua-Kona, deliver applications to:

County of Hawai‘i
Department of Research and Development
75-5044 Ane Keohokālole Highway
Building C (Second Floor)
Kailua-Kona, HI 96740

For additional information, contact the Department of Research and Development at the Hilo location indicated above.

Funding or Pin Number:

2019-02

URL for Full Text (RFP):

Geographic Focus:

USA: Hawaii