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Opportunity Youth Career Exploration and Access for the City of Albany (OYCEA-AC)

Grants to Albany County, New York Nonprofits, Agencies, and
Schools for Career Guidance and Access Services for Area Youth

Agency Type:

State

Funding Source:

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New York State Department of Labor (NYSDOL) - Division of Employment and Workforce Solutions

Deadline Date:

12/17/18 4:00 PM New York State Time

Description:

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Grants to Albany County, New York nonprofit organizations, government agencies, and educational institutions for youth career guidance and access to employment. Funding is intended to provide work to Albany County youth between the ages of 14 and 22 who are authorized to work or are eligible to obtain authorization to work, and are attending, enrolled or eligible to be enrolled in school.

New York State Department of Labor (NYSDOL) - Division of Employment and Workforce Solutions is providing funding under the Opportunity Youth Career Exploration and Access for Albany County (OYCEA-AC) grants program. Funds will support the provision of career exploration services to youth, with programming focused on in-demand occupations as well as engagement with business partners and other organizations.

This comprehensive new initiative will provide funding to support necessary programming for young people seeking to improve their academic and career prospects, and develop supportive networks of trusted adults they can turn to for help or guidance. This funding opportunity will join in the effort to provide youth in the City of Albany with greater access to social services and workforce development programs. These programs will offer opportunities for constructive community engagement that will lead to a decrease in juvenile delinquency and justice system involvement.

Allowable Costs:

Bidders must be prepared to provide eligible youth residing in Albany County, NY with educational, vocational and social supports. All bidders must propose services to be provided under this funding opportunity that include career exploration and access services, youth retention services, and supportive services, as indicated below.

Career Exploration and Access Services must include:

- Initial Assessment and ongoing assessment, youth discovery, service planning with youth, follow-up and case management;
- Career Pathways Exploration, which must include the use of CareerZone or JobZone as well as activities such as job shadowing, field trips with planned career pathway and occupational education, career informational fairs, and focus on the provision of labor market information, including demand occupations necessary to make informed career decisions, etc.;
- National Work Readiness Credential (NWRC) skills preparation, which include workplace math, workplace reading, situational judgement, and active listening;
- Tutoring and assistance in preparation for High School Diploma;
- Paid/unpaid internship, or summer youth employment;
- Life Skills Training, which may include personal hygiene, nutrition, parenting, meal planning, computer skills, time management, conflict resolution, anger management, mindfulness practices, correcting records of arrests and prosecutions, obtaining identifications, working papers and certificate of rehabilitation as necessary, working with authorities, networking skills, goal setting, developing action plans, etc.; and
- Financial Literacy Education, which may include creating a budget, initiating bank accounts, manage spending, understand identity theft, evaluating personal lifestyle and plan for selfsufficiency, etc.

Youth Retention Services must include but are not limited to:

- Participant incentives for achievement of concrete benchmarks and milestones on their career pathway exploration and access as well as participation outcomes;
- Stipends;
- Support Network, such as peer networking, group services, mentorships, and family/guardian involvement; and
- Comprehensive guidance and/or counseling.

Supportive Services may include, but are not limited to:

- Child care assistance;
- Community services linkages;
- Dependent care assistance;
- Educational testing;
- Education-related assistance;
- Employment or training-related assistance;
- Health and mental health care referrals;
- Housing assistance;
- Legal aid services;
- Reasonable accommodations for individuals with disabilities;
- Transportation assistance;
- Work attire assistance; and/or
- Work-related tool assistance.

Proposals that fail to propose career exploration and access services, youth retention services, and supportive services will be considered incomplete and disqualified from funding consideration.

In the framework of this grant program, grant recipients will:

- Provide service to the target population
- Provide trauma-informed, strengths-focused, positive youth development and culturally sensitive services;
- Incorporate youth voice, positive youth development and culture in the provision of the program;
- Refer youth unable to be served under the funded program to appropriate alternative services;
- Have partnerships that ensure target population outreach, participation, and success;
- Engage businesses, educational institutions, and other human service partners in the program; and
- Evaluate outcomes that measure youth success as well as the incorporation of youth voice, positive youth development and culture.

GrantWatch ID#:

GrantWatch ID#: 184251

Estimated Total Program Funding:

$1,000,000

Estimated Size of Grant:

OYCEA-AC awards may not exceed $300,000, which is the maximum funding amount, per bidder.

There is no minimum award amount under this RFP. All awards are subject to funding availability.

If the bidder reduces the number of individuals to be served at any time prior to or after an award is issued, the requested level of funding will be proportionately reduced.

Term of Contract:

- Projected Contract Start Date: Ongoing, No earlier than date of Notification of Award, No later than 4 months after the date of Notification of Award.

- Latest Possible Contract End Date: No later than 18 months after the Contract Start Date.

Additional Eligibility Criteria:

NFP organizations and governmental entities, including educational institutions, with two or more employees (or the equivalent of two full-time employees) are eligible to apply for this funding.

Bidder Eligibility - Eligible Bidders must attest to the following statements:

- The Bidder is either a NFP or a government entity (including educational institutions);
- The Bidder employs two or more paid employees (principals of corporations and owners of businesses such as sole proprietors or partners are not considered to be employees for this criterion);
- The Bidder is headquartered in NYS or has at least one site located in NYS;
- The Bidder has a physical presence or access to a physical presence in Albany County, NY at the time of proposal submission;
- The Bidder is in good standing regarding: Unemployment Insurance (UI) Worker Adjustment and Retraining Notification Act (WARN); Public Works; Labor Standards; Safety and Health; NYS Department of State Division of Corporations; Workers Compensation Insurance; and Disability Insurance
- The Bidder currently has an executed or pending contract(s) with NYSDOL and is proposing services to different individuals or entities than those targeted by the executed or pending NYSDOL contract(s)(Note: if no executed or pending contract(s) with NYSDOL exists, the Bidder will check Not Applicable to this attestation); and
- The Bidder is a NFP organization and is pre-qualified in Grants Gateway. (Note: if the Bidder is a Public Employer, such as a governmental entity or educational institutions operating within NYS, the Bidder will check Not Applicable to this attestation.)

Funds for the following expenditures will not be allowed:

- The purchase, lease or rental of any equipment or operational software;
- The purchase, lease or rental of videos;
- Political activities;
- Written or verbal marketing materials which do not solely provide information regarding youth career exploration and access resources;
- Awards of cash, trophies or the like;
- Purchase and/or rental of cellular telephones and devices;
- Audit services;
- Acquisition, construction, or renovation of buildings or other real estate;
- Entertainment;
- Interest costs incurred by provider agencies;
- Costs of organized fund raising;
- Registration fees not directly associated with the provision of career exploration and access services;
- Payment of fees associated with attendance at seminars, conferences, or meetings of professional organizations not directly associated with the provision of career exploration and access services; or
- Any other cost deemed inappropriate by NYSDOL, such as service that does not directly benefit the participants or any cost that does not meet the intent of this RFP

Pre-Application Information:

Submission Deadline of the Request for Proposal:
4:00 PM NYS Time on Monday, December 17, 2018

RFP Timetable:

- Deadline Date for Questions: November 29, 2018
- Final Date for Responses to Questions: December 6, 2018
- Proposal Due Date: 4:00 PM NYS Time on Monday, December 17, 2018
- Projected Notification of Awards: February 4, 2019

Proposals must be submitted via the Grants Gateway online application portal. No mailed, faxed or emailed documents will be accepted.

This grant is anticipated to be a one-time award.

Contracts will be paid on a reimbursable payment basis. A Contractor must first pay for incurred expenses and then submit a voucher to NYSDOL for reimbursement.

NYS has established a standardized statewide grant contracting system called the Grants Gateway, which is designed to facilitate prompt contracting. All Bidders are required to register in order to enter into a contract with NYS. All entities must visit the Grants Gateway website and follow the instructions to complete the registration. Private NFP organizations must take the additional step of prequalifying by completing a basic profile and storing organizational documents. Both registration and prequalification must be completed by private NFP organizations before the proposal is submitted. Failure to do so will mean that the proposal will not be reviewed. Private NFP organizations will be able to submit their responses online, and, once reviewed and approved by a state agency prequalification specialist, the NFP organization will be able to apply for the grant.

Bidders may submit questions concerning the RFP via electronic mail. Questions regarding this RFP will be accepted on an ongoing basis until Thursday, November 29, 2018. No telephone inquiries will be accepted. Answers to all questions will be posted on NYSDOL’s website (https://labor.ny.gov/businessservices/funding.shtm) on an ongoing basis until Thursday, December 6, 2018. Bidders are encouraged to check NYSDOL’s website often for answers to bidder’s questions as important information pertinent to this RFP may be released on the website. (NYSDOL’s OYCEA RFP Team can only answer program related questions. Bidders should direct any technical questions about the Grants Gateway portal separately. See Contact Information below.)

NYSDOL strongly encourages joint proposals to ensure the provision of a full career exploration and access program. Joint proposals must be submitted through a lead bidder.

Bidders with existing or pending contracts with NYSDOL remain eligible to apply for funding under this OYCEA-AC RFP if the proposal does not propose services to the same individuals or entities as the existing or pending NYSDOL contract(s). In addition, the payments requested from awarded contracts under this RFP cannot duplicate reimbursement from other sources of funding.

For guides and videos on the Registration and Online Application Process via the Grants Gateway: https://grantsreform.ny.gov/grantees.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

To register for the Grants Gateway: https://grantsgateway.ny.gov/IntelliGrants_NYSGG/module/nysgg/goportal.aspx

For questions regarding the grant proposal, email:

WDTD.Onestop@labor.ny.gov
(Subject line: OYCEA-AC Question)

For technical questions about the Grants Gateway portal, contact: grantsgateway@its.ny.gov

New York State Department of Labor
Division of Employment and Workforce Solutions
Harriman Office Campus
Building 12, Room 440
Albany NY, 12240

Funding or Pin Number:

Bid Number – OYCEA-AC #3

URL for Full Text (RFP):

Geographic Focus:

USA: New York: Albany County