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Volunteer Fire Assistance (VFA) Phase II Grant Program

Grants to Washington Fire Departments and Districts in
Rural Areas for Wildfire Suppression Training and Equipment

Agency Type:

State

Funding Source:

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Washington State Department of Natural Resources (DNR)

Deadline Date:

11/30/18 5:00 PM Receipt

Description:

Request a Grant Writer

Grants of up to $12,000 to Washington fire districts and fire departments serving rural areas to support training and firefighting equipment purchases related to wildfire suppression efforts. Funding is intended to support communication systems development, fire prevention education, equipment purchases, property refurbishment, dry hydrant construction, and training programs.

The objective of the VFA program is to improve the capacity and capability of rural and volunteer fire protection districts that protect rural communities and play a substantial cooperative role in the suppression of wildland fires within or near federally managed lands.

Washington State Department of Natural Resources Volunteer Fire Assistance (VFA) 2019 Phase II Grant Program provides grants and wildfire training opportunities to fire districts and departments in Washington state that respond to wildland fire on private, state or federal lands and serve communities (or service areas that include a rural community) with a population of 10,000 or fewer residents.

The following projects are eligible:

- Firefighter Property Conversion/Refurbishment – Includes funding for transport, conversion and/or refurbishment of vehicles obtained through the Firefighter Property Program in support of wildfire suppression.
- Non-Firefighter Property Conversion/Refurbishment – Includes funding for purchase, conversion and/or refurbishment of vehicles to be utilized in support of wildfire suppression.
- Fire Equipment – Equipment suitable for wildland fire use. Includes portable pumps, water tanks (e.g. porta tanks), chainsaws. Also includes generators (e.g. backup power at fire stations). PPE and other equipment offered through Phase 1 is not eligible with the exception of hand tools, hose, hose fittings, and radios (for radios see “communications”).
- Communications – Includes the development of single or multi-district communications systems, radios (vehicle and handheld), base stations, and repeaters.
- Training – Includes the development and implementation of programs designed for training in grass or wildland fire suppression, including instructors, facility rental and materials.
- Fire Prevention – Includes the development and implementation of fire prevention education programs, including Firewise workshops or prevention planning, including GIS planning projects.
- Dry Hydrant – Includes planning, construction and operational use of a dry hydrant system.

GrantWatch ID#:

GrantWatch ID#: 184523

Estimated Size of Grant:

The maximum grant award per fire district/fire department is $12,000.

Term of Contract:

Properly documented project costs incurred after September 1, 2018 are eligible.

Projects must be completed and all reimbursement requests received by DNR no later than close of business March 15, 2020.

Additional Eligibility Criteria:

Eligibility:

Fire districts/fire departments in Washington State that (1) respond to wildland fire on private, state, or federal lands, and (2) provide service to:
- A rural area or a rural community with a population of 10,000 or less, or
- A community with a population greater than 10,000 that includes service to a rural community of 10,000 or less (funding must be used to benefit the rural community)

DNR will consider the following when prioritizing grant applications for funding. Additional criteria may also be utilized:

- Fire district/fire department protection includes communities within priority areas identified in the Statewide Forest Action Plan
- Mutual aid response agreements with DNR or federal agencies
- Past DNR grant awards. Recipients of a Phase 2 grant last year may apply, but will only be considered for funding after all other applicants have been funded.
- Project type
- Volunteer firefighter membership
- Fire district/fire department fire operating budget (Defined as budgeted allocations for wildland and structural firefighting. EMS services, other grant dollars, capital outlays and construction should not be included.)
- Wildland fire response call volume (Does not include structural, medical, or rescue.)

The following are not eligible for funding:

- Major expenditures such as building construction
- Land acquisition or building repairs
- Rural Emergency Medical Service programs
- Water line construction and hydrants
- Structural fire engines, ladder trucks, and structure PPE
- Wellness programs

Pre-Application Information:

The program is administered in two phases annually. Applications must be received by the DNR no later than 5:00 PM on November 30, 2018.

Applications musts be submitted by email, mail, or hand delivery to the Wildfire Division.

Grant Award and Term:

- Grant funding will be awarded to successful applicants by February 15, 2019.
- Projects must be completed and all reimbursement requests received by DNR no later than close of business March 15, 2020.
- Extensions to the grant term may be allowed at the sole discretion of DNR.
- Properly documented project costs incurred after September 1, 2018 are eligible for reimbursement.
- Properly documented match incurred as part of the project and after September 1, 2018 is eligible.

VFA programs may not be available every year dependent upon funding. Call the Wildfire Division for details.

Fire districts/fire departments may only submit one application.

The VFA Phase II Grant Program match requirement for all eligible projects within the Volunteer Fire Assistance Program is 50% of project cost (one dollar of eligible match for each grant dollar expended).

Federal Grant Equipment Purchases:

Fire districts/fire departments receiving Volunteer Fire Assistance funding are, at a minimum, required to maintain equipment accountability records for equipment items purchased having a value of $5,000 or greater. Such items must be identified as property acquired under the Cooperative Forestry Assistance Act and Federal approval secured prior to future disposition. Fire districts/fire departments must comply with Federal regulations relating to equipment and supplies acquired by state and local governments (§200.313 Equipment).

Grants awarded for purchase of equipment with a value of $5,000 or greater may require the fire district/fire department to complete an equipment justification and certification form providing details of the purchase (i.e. make, model, etc.), and with DNR assistance obtain USFS approval prior to actual acquisition. As an example, if a project intends to purchase equipment with grant funds, and the specifics of the equipment are not known at the time of grant application submittal or award, the district will need to provide equipment specific information for approval prior to actual purchase.

Other Requirements:

- Reimbursable grant – The fire district/fire department must apply to DNR for reimbursement of eligible costs. All properly documented project costs incurred after September 1, 2018 are eligible for reimbursement.
- Eligible match may be actual cash, donated materials or in-kind labor. All matching funds require documentation and required match must be included with any grant reimbursement request. Only match incurred as part of the project after September 1, 2018 is eligible. In-kind labor documentation and donation documentation must be included.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Submit the application by email, mail, or hand delivery to:

Wildfire Division
ATTN: Phase 2 Grant Applications
Washington State Department of Natural Resources
1111 Washington Street SE
MS 47037
Olympia, WA 98504-7037
fepp_assist@dnr.wa.gov (For emails, attach a scanned copy of the signed application.)

Tel. 360-902-1300
Fax 360-902-1757
wd@dnr.wa.gov

URL for Full Text (RFP):

Geographic Focus:

USA: Washington